Editing and Approvals

The University of the Incarnate Word's Office of Communications and Brand Marketing ensures that all public-facing communication distributed on behalf of a UIW department, office or school aligns with the University's Mission, values and brand. With this in mind, the office has established guidelines for employees who request editing and approvals on written work, public-facing flyers, promotions, articles and other communications pieces that will be shared with both internal and external audiences.

It is important to note that the Office of Communications and Brand Marketing reserves the right to edit any public-facing communication distributed on behalf of a UIW department, office or school. Additionally, the office reserves the right to deny approval if edits are not made to ensure that all communication aligns with UIW's brand standards.

By adhering to these guidelines, UIW ensures that all communication is clear, consistent and aligned with the University's Mission and values, while also maintaining a unified brand identity.

Requesting editing and review services:

Timeline: While the turnaround time for editing and approval requests may vary depending on the length of the project, employees are encouraged to allow at least 3 business days for review. Please allow more time for documents that exceed 5 pages.

Submissions: Please fill out our services request form and utilize the “Attach File” function. Include the following information in the Request Details section:

  • Date edits needed
  • Date to be distributed
  • Method of distribution (social media, print flyer, digital magazine, etc.)
  • Intended audience

Final Review: Once edits have been made, you are encouraged to resend the final document for one last review by the OCM team. Materials should also be reviewed by your team internally prior to distribution.

Request Editing Services