Nomination and Application

Important Dates

Fall 2021

Nomination/Application Deadline: June 1, 2021

Arrival: Aug. 14-18, 2021

Move Out: Dec. 10-12, 2021

Spring 2022

Nomination/Application Deadline: Oct. 1, 2021

Arrival: Jan. 4-6, 2022

Move Out: TBD when 2021-22 calendar is released

COVID-19 Disclaimer Statement:

Arrival dates are mandatory. Students are advised not to plan or purchase their travel arrangements until they have been admitted to the UIW Exchange Program and have been approved for a J-1 visa by a U.S. consulate

Though the University of the Incarnate Word (UIW) does not foresee any major changes regarding the improvement of the health environment in the U.S., specifically San Antonio, Texas, UIW reserves the right to postpone or cancel the exchange program at any point.

If UIW postpones or cancels the exchange program due to health concerns related to COVID-19, study abroad candidates should be prepared for the financial and academic implications. UIW is not responsible for any financial losses incurred due to the cancellation of the exchange program or any other costs associated with U.S. and/or foreign official or government requirements, directives, or recommendations.


Number of Participants

UIW may accept up to two (2) undergraduate students during an academic year or one (1) undergraduate student for an entire academic year (AY). An academic year is defined as the fall and spring semesters.


Please send your student nomination(s) via email to Brooke Paynter at

  • Surname or family name
  • First or given name
  • Student email
  • Proposed exchange period
  • Graduation year
  • Academic program and/or major(s)

Missed the deadline? Contact us to inquire about whether we are still accepting applications for the upcoming term.


Please complete the Exchange Program Application and courier the following documents to:

Brooke Paynter
University of the Incarnate Word
International Conference Center, Office F111
847 E. Hildebrand Ave.
San Antonio, TX 78212

Documents to include:

  1. Exchange Student Application (.pdf only)
  2. Official college/university transcript(s) in English
  3. Proof of English Proficiency
  4. Copy of passport and any visa you hold for the United States
  5. Proof of Financial Support
An admissions decision cannot be determined until all official documentation
has been received. Only applications submitted by the home institution will be

IMPORTANT: Post-admittance, students will be required to submit health records for proof of meningitis vaccine directly to Health Services via email.

Health Insurance

Exchange students are required to purchase international health insurance from UIW only. Other insurance will not be accepted.

Proof of Meningitis Vaccine

Texas State law (SB 62) mandates that all entering students under the age of 22 provide a certificate signed by a health care provider or an official immunization record verifying that a student has been vaccinated against bacterial meningitis or has received a booster during the five years preceding admission to the University. Students cannot pre-register for courses without having submitted appropriate medical documentation. Please visit the Health Services website to learn more. Students should email the documentation to with their UIW student ID number, full name and date of birth.


Students who are accepted into UIW’s exchange program will receive a Certificate of Eligibility (DS-2019) and information packet with next steps from International Student and Scholar Services. For more information, please contact us at