Nomination and Application

Important Dates

Fall 2023

Nomination Deadline: April 17, 2023

Application Deadline: May 1, 2023

Arrival: Aug. 16 - 18, 2023

Move Out: Dec. 11 - 13, 2023

Spring 2024

Nomination Deadline: Sept. 18, 2023

Application Deadline: Oct. 2, 2023

Arrival: Jan. 7 - 8, 2024

Move Out: May 10, 2024

COVID-19 Disclaimer Statement

Arrival dates are mandatory. Students are advised not to plan or purchase their travel arrangements until they have been admitted to the UIW Exchange Program and have been approved for a J-1 visa by a U.S. consulate.

Though UIW does not foresee any major changes regarding the improvement of the health environment in the U.S., specifically San Antonio, Texas, UIW reserves the right to postpone or cancel the exchange program at any point.

If UIW postpones or cancels the exchange program due to health concerns related to COVID-19, study abroad candidates should be prepared for the financial and academic implications. UIW is not responsible for any financial losses incurred due to the cancellation of the exchange program or any other costs associated with U.S. and/or foreign official or government requirements, directives, or recommendations.


Number of Participants

UIW may accept up to two (2) undergraduate students during an academic year or one (1) undergraduate student for an entire academic year (AY). An academic year is defined as the fall and spring semesters.


Please send your student nomination(s) via email to UIW Study Abroad at

  • Surname or family name
  • First or given name
  • Student email
  • Proposed exchange period
  • Graduation year
  • Academic program and/or major(s)

Missed the deadline? Contact us to inquire about whether we are still accepting applications for the upcoming term.


Please complete the Exchange Program Application (pdf) and email the following documents to

Documents to include:

  1. Exchange Student Application (pdf) (.pdf only)
  2. Official college/university transcript(s) in English
  3. Proof of English Proficiency
  4. Copy of passport and any visa you hold for the United States
  5. Proof of Financial Support
  6. Proof of Meningitis Vaccine (see below for more details)

An admissions decision cannot be determined until all official documentation has been received. Only applications submitted by the home institution will be processed.

IMPORTANT: A copy of the student’s meningitis vaccine (MCV4/MenACWY) can be submitted through email to Include first and last name and UIW student ID number.

Health Insurance

Exchange students are required to purchase international health insurance from UIW only. Other insurance will not be accepted.

Proof of Meningitis Vaccine

Texas State law (SB 62) mandates that all entering students under the age of 22 provide a certificate signed by a health care provider or an official immunization record verifying that a student has been vaccinated against bacterial meningitis or has received a booster during the five years preceding admission to the University.

Students cannot pre-register for courses without having submitted appropriate medical documentation. Please visit the Health Services - Meningitis website to learn more.

A copy of the student’s meningitis vaccine (MCV4/MenACWY) can be submitted through email to Include first and last name and UIW student ID number.


Students who are accepted into UIW’s exchange program will receive a Certificate of Eligibility (DS-2019) and an information packet with the next steps from International Student and Scholar Services. For more information, please contact us at