Grants and Funding

The Department of Study Abroad collaborates with UIW faculty to jointly pursue funding for experiential international opportunities and mobility. The UIW Study Abroad Office offers a grant and incentive for faculty looking to a lead Faculty-Led Program.

External Funding for Staff Mobility

Through the Department of Study Abroad, faculty may pursue funding from the European Union’s Erasmus+ program, alongside counterparts from our partner institutions within the European Union (see eligible countries), to implement capacity building projects.

Capacity building projects typically focus on one of three main activities:

  • curriculum development activities
  • modernization of governance and management of HEIs and systems
  • strengthening of relations between higher education and the wider economic and social environment

Faculty can realize the following types of mobility through Erasmus+:

  • Virtual teaching
  • Short-term teaching
  • Long-term teaching
  • Training

How it Works

Internal deadline for project submission: October 2020

  1. Identify a capacity building project to implement (6+ months before internal deadline).
  2. Determine a Sister School located in the EU (see eligible countries) with appropriate fit for implementation of the capacity building project. Please contact the Study Abroad and Exchange Coordinator, for further assistance in connecting with a Sister School.
  3. Notify the the Study Abroad and Exchanges Coordinator, of the proposed project, timeline, goals, outcomes, etc. no later than October 30, 2022.
  4. The Study Abroad Office will work with the respective international office at the Sister School to submit the KA1 application on your behalf. Per Erasmus+ guidelines, only HEIs within the EU can submit an application, and must apply on behalf of UIW.
    • KA1 applications for capacity building projects are due in early February each year.
  5. Results are made available to the respective Sister School in July and are then communicated to the Coordinator of Sister School Partnerships by the EU Sister School.

A more detailed overview of the conditions and requirements of the actions you can apply for under the General Call can be found in the Erasmus+ Programme Guide.

Today, Fulbright is the most widely recognized and prestigious international exchange program in the world, supported for more than half a century by the American people through an annual appropriation from the U.S. Congress and by the people of partner nations. The program—working with universities, schools, binational Fulbright commissions, government agencies, nongovernmental organizations and the private sector—actively seeks out individuals of achievement and potential who represent the full diversity of their respective societies and selects nominees through open, merit-based competitions.

  • The “Professional Project” activity type provides professionals and artists in various fields the opportunity to interact with relevant organizations abroad to further their career goals. Professional Projects may include visits to organizations in the applicant's field, practical experience in day-to-day operations, public lectures, artist residencies, or other appropriate professional activities.
  • The International Education Administrators (IEA) seminars help U.S. international education professionals and senior higher education officials create empowering connections with the societal, cultural and higher education systems of other countries.
  • The Outreach Lecturing Fund (OLF) provides funding for campuses to host Fulbright Visiting Scholars, already in the United States, for short-term speaking engagements.

See Fulbright's other programs.

Internal UIW Funding

Purpose of the Faculty-led Study Abroad Grant

The intent of the Faculty-led Study Abroad Grant is to provide some financial support to University of the Incarnate Word (UIW) clubs or organizations visiting an international location, as an officially sponsored trip led by a faculty sponsor. The award may be up to $6,000.

Applying for the Faculty-led Study Abroad Grant

Grant Award Procedure

The Department of Study Abroad selects committee members to form the Grant Selection Committee in order to review applications as they are received. The Grant Selection Committee shall review the proposals, determine if they have met the requirements, and select the proposal(s) which will receive the award. If two proposals, or more, have equal merit the grant may be divided.

As of June 1, 2016 the following Study Abroad Incentive Award policy and process has been implemented.

Five Step Process:

  1. Full-time faculty implementing a faculty-led study abroad program are encouraged to download and complete the Study Abroad Faculty Incentive Award Application ( policy and application).
  2. Faculty shall submit the completed application and required supporting documents to the Study Abroad Office at least one month prior to departure.
  3. The Committee members will review and award funds to faculty-led study abroad programs that meet the requirements set forth in the policy and application. The Study Abroad Incentive Award Committee is comprised of two administrators in the International Affairs Department, one administrator in the Comptroller's Office, and one UIW faculty member (from any school or department).
  4. Faculty will be notified of the decision via email. Please note that the committee is under no obligation to award any funds and this incentive program is not guaranteed each fiscal year.
  5. If awarded, the committee shall authorize the Comptroller's office to transfer awarded funds to the designated current study abroad program account. Funds may not be transferred to restricted or personal accounts.

Note: Please direct any questions regarding the status of awarded funds to Amy DeAtley, Comptroller's Office, ADMIN Room 175. Amy DeAtley may be reached at (210) 829-6339 or email at

Faculty-led International Program Incentive Award

  1. No minimum number of students required
  2. No minimum time duration for the program
  3. At the committee's discretion, a prorated amount may be awarded dependent on the number of participants and days of the program.
  4. Must submit application form, with copy of course outline, budget and itinerary ( see attachment).
  5. Selected programs will be awarded a maximum amount of $1,000 per program.
  6. Awards must be applied to current program. Awards must be identified to the specific expense(s) during the program. Remaining funds, which are not utilized for the pre-identified and budgeted expenses, shall be returned after reconciliation. Funds cannot be via a payroll check or transferred to restricted account for future use.
  7. After all expenses have been paid, any unused funds (paid by the participants) from the program shall be refunded to the participating students.

Disbursement of Award

  • Faculty will be notified of the committee's decision via email.
  • If awarded, the committee will authorize the transfer funds to the study abroad program account.
  • Faculty may contact Theresa Garza, Accountant, 4301 Broadway, CPO 315. regarding questions specific to the disbursement of funds. Ms. Garza may be reached at (210) 283-6348 or email at

Eligible Expenses and Use of the Funds

  • Awarded funds are required to be utilized for pre-determined purposes. Faculty are encouraged to not only detail the expenses, but also provide the benefits of the expense.

Additional Funding Opportunities

The Department of Study Abroad is always researching and searching for new funding opportunities for faculty and students. The organizations below hold annual grant programs or funded exchange/research programs which UIW Faculty are welcome to apply for on their own time.

*If a grant opportunity notes that only one submission may be made per institution, please reach out see if we've already begun an application on UIW's behalf.