Vendor Information

Vendor applications for the 37th Annual Light the Way Holiday Festival will open on September 1, 2023. Please be prepared to provide current contact information for the main point of contact, thorough description of items to have in inventory on the day, website information and images of your products. Applications will be assessed by the Festival planning committee and accepted primarily based on these assessments and secondly on chronological time of submission.

The 2023 Festival will have a few changes to the Shoppers area, namely the location; for this year's festival the shopping area is being moved indoors to the Student Engagement Center to create a Holiday Shopping Bazaar. There will be three main areas for the vendors spanning two floors. These three areas will have tiered fees per space ranging from $150-200 depending on the area. Thank you for your interest and support of the Light the Way Holiday Festival, we look forward to working with you all!

Vendors selling items such as apparel, ceramics, leather goods, candles, arts and crafts, home accessories, pet supplies, holiday gifts and décor, and other similar items, are invited to apply.

Vendors will be required to accept cash and debit/credit cards as forms of payment. At least one person must be in the vendor area at all times. Vendors must remain open for the entirety of the event. Parking for vendor vehicles will be available in a designated lot. Wheelchair access is available. Children under 12 are not to be left unattended.

Each vendor space is approximately 10 feet in depth and 10 feet in width. Vendors will be required to provide all set-up materials, including tables, chairs, and any other materials needed to display items. Due to the nature of the event, individual lighting and access to electrical outlets will NOT be available. Ambient outdoor lighting will be present, but vendors are advised to bring battery-powered lights if they would like further illuminance of their goods and space. Spaces will be assigned at the organizer’s discretion and will be marked off and indicated by signage on the day of the event.

Food truck vendor applications for the 37th Annual Light the Way Holiday Festival will open on September 1, 2023. Please be prepared to provide current contact information for the main point of contact, description of menu, website information, and images of your items. Applications will be assessed by the festival planning committee and accepted primarily based on these assessments and secondly on chronological time of submission. If selected, there is a $150 per space fee for food truck vendors, and we do ask for a copy of your Food Handlers Certificates and insurance. Thank you for your interest and support of the Light the Way Holiday Festival, we look forward to working with you all!

Vendors will receive a map indicating their assigned location upon check-in. Check-in and set-up will begin at noon on the event day. Vendors should plan to have someone stay with their setup from the time the goods are displayed. Displays must be fully ready and staffed for the event by 2:30 p.m. Clean-up and removal of displays may begin at 9:30 p.m. No early take-down. All displays must be removed by 11 p.m.

This is a rain or shine event. UIW reserves the right to alter the structure of the event under extreme weather or community conditions. UIW will not accept any responsibility for goods damaged due to inclement weather. Vendor fees are non-refundable.

In order to maintain the integrity and family atmosphere of our event, UIW reserves the right to exclude any vendor on the day of the event. Vendors displaying offensive or vulgar signs, displays, or any other materials will be removed from the event without a refund.