Vendor Information

Join us for the 36th Annual Light the Way® Holiday Festival, on Saturday, November 19 on the University of the Incarnate Word (UIW) campus. Festivities will include live musical performances, a holiday marketplace, a kid’s area, and food truck yard. Gates open at 3 p.m. and lights will be turned on at 6:15 p.m. so that guests can enjoy the night’s entertainment under the twinkling lights.

Vendor Setup

Vendors selling items such as apparel, ceramics, leather goods, candles, arts and crafts, home accessories, pet supplies, holiday gifts and décor, and other similar items, are invited to apply.

Please note a part of this event will take place in the evening, outdoors. Vendors will be required to accept cash and debit/credit cards as forms of payment. At least one person must be in the vendor area at all times. Vendors must remain open for the entirety of the event. Parking for vendor vehicles will be available in a designated lot. Wheelchair access is available. Children under 12 are not to be left unattended.

Each vendor space is approximately 10 feet in depth and 10 feet in width. Vendors will be required to provide all set-up materials, including tables, chairs, and any other materials needed to display items. Due to the nature of the event, individual lighting and access to electrical outlets will NOT be available. Ambient outdoor lighting will be present, but vendors are advised to bring battery-powered lights if they would like further illuminance of their goods and space. Spaces will be assigned at the organizer’s discretion and will be chalked off and indicated by signage on the day of the event.

Vendors will receive a map indicating their assigned location upon check-in. Check-in and set-up will begin at noon on the event day. Vendors should plan to have someone stay with their setup from the time the goods are displayed. Displays must be fully ready and staffed for the event by 2:30 p.m. Clean-up and removal of displays may begin at 9:30 p.m. No early take-down. All displays must be removed by 11 p.m.

This is a rain or shine event. UIW reserves the right to alter the structure of the event under extreme weather or community conditions. UIW will not accept any responsibility for goods damaged due to inclement weather. Vendor fees are non-refundable.

In order to maintain the integrity and family atmosphere of our event, UIW reserves the right to exclude any vendor on the day of the event. Vendors displaying offensive or vulgar signs, displays, or any other materials will be removed from the event without a refund.

Vendor Application Closed

The 36th Annual Light the Way Holiday Festival, presented by H-E-B thanks you for your interest and support of our festivities! Our Shoppers Lane vendor applications are closed for 2022, and we hope you will come back to apply next year!