Interim Policy on COVID-19 Testing

Effective Date: August 3, 2021
Latest Revision: December 15, 2021
Contact: Nathan Johnson, Associate Vice President for Public Safety

I. Purpose

The purpose of this policy is to establish an interim mandate for COVID-19 testing at the University of the Incarnate Word (UIW).

II. Scope

This policy was developed to ensure continued safety of the UIW community in support of COVID-19 mitigative efforts and to minimize the risks imposed by new COVID-19 variants. We will continue to base our decisions on related federal, state and local guidance.

The UIW community includes full-time and part-time employees (faculty, administrators, and staff), students, and regular vendors located on the main and local campuses.

III. Definitions

Testing: There are two primary types of tests used to detect the SARS-Cov-2 virus or COVID-19: diagnostic and antibody tests. Diagnostic tests are those widely used to detect an active COVID-19 infection. Antibody tests detect past COVID-19 infections or COVID-19 vaccine administration. Antibody tests do not meet the testing requirements in this policy. Testing locations are now widely available. Employees, students, and regular vendors can choose to test at any certified testing center within the testing timeline set forth in section VI. Results from the use of a home testing kit are not accepted.

IV. Background

This policy is intended to align with other campus ongoing COVID-19 mitigation strategies with respect to abatement efforts, safety plans, active cleaning and sanitizing of work and living areas.

V. Policy

  1. This policy applies to all students and employees who are attending in-person classes or working, respectively, on the main and local campuses.
  2. Employees who are required to test weekly pursuant to conditions stated in the UIW Employee Vaccine Policy shall follow the testing instructions outlined in section VI.
  3. All resident students are strongly encouraged to be fully vaccinated prior to moving into the residence halls. All unvaccinated resident students are required to test weekly. Campus Life will implement protocols to facilitate this process.
  4. Unvaccinated students, other than those referred to elsewhere herein, are strongly encouraged to test weekly.
  5. Persons not fully vaccinated and who have traveled internationally are required to get COVID-19 tested 1-3 days after arrival in the U.S. and quarantine for 7 days or 10 if not tested. Fully vaccinated persons should get COVID-19 tested 3-5 days after entering the U.S. and monitor themselves for any COVID-19 symptoms. Visit CDC website to learn more about COVID international travel rules (
  6. Any person who receives a positive COVID-19 test result must report the finding on the UIW COVID-19 Illness Reporting Form, and will be subject to a 10-day isolation period and may not return to campus or leave their residence hall until they have improved symptoms and have been fever free for 24 hours without the use of fever reducing medication.
  7. Persons who are feeling ill, regardless of their vaccination status, should quarantine themselves from others until all symptoms have passed for 24-hours, get clinically evaluated and tested for COVID-19.
  8. Academic, co-curricular and athletic programs may have additional testing requirements for students. Students are expected to know and follow the requirements of the program.
  9. To continue to mitigate risk, UIW may require testing of community members after holidays or if there is a change in the community transmission rate. Community members should check their UIW emails and UIW COVID website regularly for testing policy updates.

VI. Testing

As approved by the President in October 2020, mandatory COVID-19 testing may be required as deemed necessary at the recommendation of UIW Health Services in consultation with the Business Continuity Committee.

  1. Testing may be completed at the Curative testing kiosk on the Broadway campus, on the School of Osteopathic Medicine (SOM) campus, or any validated testing center as long as such testing occurs within the testing timeframe outlined in section VI. You can schedule an appointment at either location:
  2. Persons who test at a location other than the Curative testing kiosk on the Broadway campus shall report their test results as follows:

VII. Other Provisions and Responsibilities

  1. UIW institutional policies are approved by the President and/or the Board of Trustees and are published or otherwise made available for access by UIW faculty, students, administrators, staff, and others.
  2. The UIW Health Services in consultation with the Business Continuity Committee will ensure that logistical supplies and testing availability are available to meet the demands generated by this policy. UIW Health Services will periodically assess the data from the testing cycle and determine if a modification of this policy is warranted. The recommendation will be forwarded to the Chair of the Business Continuity Committee/Associate Vice President for Public Safety for review and further action.
  3. The Office of Communications and Brand Marketing will ensure that messaging concerning this policy is provided to the UIW community in social media, email and other formats prior to its implementation date and again as reasonably determined.
  4. Nothing in this policy is intended to supersede clinical and related mandates for the health professions schools.
  5. New COVID-19 concerns will likely raise one’s level of stress and anxiety. We have a shared responsibility to be cognizant of others whose behavior might warrant mental health assistance and encourage such person to seek said services, including those of Behavioral Services.

VIII. Enforcement

  1. Violations of this policy by students and employees shall be reported to the Dean of Campus Life or the Associate Vice President for Human Resources, respectively.
  2. UIW expects everyone to abide by the provisions of this policy. Individuals found in willful violation of this will be subject to disciplinary actions up to and including dismissal or termination.

IX. Oversight Responsibilities for this Policy

  1. UIW Vice-Presidents will assure its compliance for policies that originate in their divisions and report results through the President’s Advisory Council. Oversight of this policy is assigned to the CFO & Vice-President for Administrative Services.
  2. Questions or training concerning this interim policy will be directed to the Associate Vice President for Public Safety.
  3. The policy will be published on UIW’s public web resources.
  4. This policy will be reviewed periodically for possible updates.

Approved: August 2, 2021
Revisions: August 5, 2021
August 11, 2021
October 18, 2021
December 15, 2021
Sunset: June 30, 2022