Frequently Asked Questions

Click on a title below to expand information.

Certification Requirement

  • Degree Plan Requirement: All courses certified to the VA must be required for your degree plan at the time of certification. General electives can only be certified if the credit hours are required to graduate.
  • Repeat/GPA Boosting Courses: If a student successfully completes and passes a course it cannot be certified again to the VA. However, if a student fails the course and the program requires a higher grade than the one achieved, that course may be repeated and certified to the VA again.
  • Course Substitutions: Once a course substitution has received final approval from the registrar’s office, it can be certified to the VA. Please make note of possible certification delays with this route.

Added/Dropped Courses

Students must report all added/dropped courses through the Veterans Certification Form on Cardinal Apps. In the event of a drop, please be advised a student debt may occur.

Prior Credit

Students are responsible for submitting all official transcripts to the Admissions Office for prior credit evaluation. Failure to submit transcripts on time may require the school to reverse certification for a course where transfer credit was given.

Processing Time

It is our priority to process all students in a timely manner. Once all required documents are received, please allow 5-7 business days to process your certification. Please note that students not meeting the certification requirements mentioned above may experience delays in their certification.

Hybrid/Blended Courses

For all terms beginning on or after August 15, 2019, all courses which combine classroom instruction and distance learning (hybrid/blended courses) will be classified as in-residence training.

Undergraduate Rate of Pursuit

Chapters 30, 35, 1606, and 1607

VA Benefits are paid based on training time. In a standard semester, VA measures training time as follows:

  • 12 hours = Full time
  • 9 - 11 hours = 3/4/ time
  • 6 - 8 hours = 1/2 time
  • 4 - 5 hours = < 1/2 time
  • 1 - 3 hours = < 1/4 time

Chapter 33 Post 9-11 GI Bill®

Chapter 33 Post 9-11 GI Bill® Housing Allowance is paid if the rate of pursuit is more than 50%.

Semester Credit Equivalency Table

Semester Credit Equivalency
Weeks (across)
Credits (down)
15 to 19 14 13 12 11 10 9 8 7 6 5 4 3 2 1
12 or more FT FT FT FT FT FT FT FT FT FT FT FT FT FT FT
11 3/4 FT FT FT FT FT FT FT FT FT FT FT FT FT FT
10 3/4 FT FT FT FT FT FT FT FT FT FT FT FT FT FT
9 3/4 3/4 FT FT FT FT FT FT FT FT FT FT FT FT FT
8 1/2 3/4 3/4 FT FT FT FT FT FT FT FT FT FT FT FT
7 1/2 3/4 3/4 3/4 3/4 FT FT FT FT FT FT FT FT FT FT
6 1/2 1/2 1/2 3/4 3/4 3/4 FT FT FT FT FT FT FT FT FT
5 <1/2 1/2 1/2 1/2 1/2 3/4 3/4 3/4 FT FT FT FT FT FT FT
4 <1/2 <1/2 <1/2 1/2 1/2 1/2 1/2 3/4 3/4 FT FT FT FT FT FT
3 1/4 1/4 <1/2 <1/2 <1/2 <1/2 1/2 1/2 1/2 3/4 3/4 FT FT FT FT
2 1/4 1/4 1/4 1/4 1/4 1/4 <1/2 <1/2 <1/2 1/2 1/2 3/4 FT FT FT
1 1/4 1/4 1/4 1/4 1/4 1/4 1/4 1/4 1/4 1/4 1/4 <1/2 1/2 3/4 FT

**Student taking solely distance learning in a term will receive half the MHA rate.
**For COVID-19 distance learning updates, please refer to the Monthly Housing Rate (MHA) FAQ.

Graduate Rate of Pursuit

Chapter 33 Post 9-11 GI Bill®

Chapter 33 Post 9-11 GI Bill® Housing Allowance is paid if the rate of pursuit is more than 50%.

Graduate Rate of Pursuit
  Master's Full-Semester Master's 8-Week Professional Ph.D Ph.D. (Dissertation)
Full Time 6 hrs 3 hrs 6 hrs 6 hrs 3 hrs
Half-Time 3 hrs 1 hr 3 hrs 3 hrs 1 hr

View the Graduate Rate of Pursuit for Summer (This PDF is for summer only).

View the Dropping a course flow chart here.

**Student taking solely distance learning in a term will receive half the MHA rate
**For COVID-19 distance learning updates, please refer to the Monthly Housing Rate (MHA) FAQ

Billing

Chapter 33 Post 9-11 GI Bill® and Chapter 31 VR&E will pay required tuition/fees directly to the school. Please check your benefit eligibility and remaining time to determine if full payment will occur.

How is the VA Billed?

Required tuition/fees minus any discounts and tuition/fee specific scholarships are reported to the VA after the 100% drop date.

When is the VA Billed?

Chapter 33 Post 9-11 GI Bill® and Chapter 31 VR&E are initially certified at $0 to the VA to initiate stipends. Tuition is reported after the 100% drop date. Payment from the VA may take several weeks to arrive.

Can I use financial aid with my GI Bill®?

Yes, you may - please visit the UIW Office of Financial Assistance. Reported tuition and fees under the Post 9/11 GI Bill® benefit will be calculated minus any tuition-only scholarships/ aid, but excludes Title IV funds (ex: student loans and Pell grants). The Hazelwood Act (SB639, 82nd Texas Legislature) is available only for students attending Texas public colleges/universities. UIW is a private institution and is ineligible to participate. Visit the UIW Financial Aid website.

Can I receive a tuition discount?

Please see the Business Office Policy on tuition discounts.

Why do I keep receiving a bill?

All students are encouraged to review their bill to ensure charges are accurate and to pay for any cost that are not covered by the GI Bill® such as parking permits, fines, housing or meal plans. This also allows you to see when the VA has paid.

How do I check the status of my tuition payment?

Refer to the award letter the VA mailed to you – this includes school payments, monthly housing and book stipends, remaining entitlement, etc. Call VA Education Services at 1-888-GIBILL-1, or check your benefits online.

Parking Permit

Students parking on campus are responsible to obtain a parking permit from the UIW Business Office. The VA does NOT cover the cost of the parking permit with the exception of Chapter 31 Vocational Readiness and Employment Program. The University does grant a parking permit fee waiver for disabled/decorated veterans upon submission of their vehicle registration at the UIW Business Office.

Insurance Fee

All full-time Main Campus students are automatically charged for health insurance.  The cost is not covered under VA Educational Benefits and can be waived by the pre-determined deadline on the UIW Business Office website.

Students must report all dropped courses through the UIW VA Certification Form on Cardinal Apps. We encourage all students to contact the Military & Veteran Center if they are considering withdrawing or dropping a course post-census (after the 100% drop date). Withdrawals or drops are reported to the Department of Veterans Affairs and may result in a student debt.

For Students Utilizing Chapter 33 Post 9/11 GI Bill®

A drop or withdrawal could require the return of paid tuition, fees or Yellow Ribbon payments back to the VA.  Any outstanding balance would be the responsibility of the student and may incur a Business Office Hold.

What if I receive a failing grade?

If you fail a class, you will receive what is called a punitive grade for that class. A punitive grade is one that does not count as earned credit, but is counted in determining your progress toward graduation requirements. That means the grade you receive counts negatively toward your overall degree progress. Since the grade does count toward your graduation process (albeit negatively) you are not required to repay any GI Bill® benefits you received for that class. You may take the class again to attempt to receive credit towards graduation, or to raise your GPA, and you may receive GI Bill® benefits to retake the class.

Why did I receive a letter from the VA stating no tuition and fees were charged?

Post 9/11 GI Bill® benefit for tuition and fees is based on net cost to the student. To meet this requirement:
  • Your certification request will be initially submitted to the VA with $0 cost for tuition and fees.
  • This process will be repeated for each mini-term (Spring I, Spring II, etc.).
  • After the 100% refund drop date for each program (Main Campus and SPS), we will resubmit the certification request with the net cost for the enrollment.
  • Students will receive a new award letter from the VA with payment information included.

Can I change degrees while using my GI Bill®?

Yes, please see your academic advisor to change degrees and inform us as soon as possible. Your school record must be updated before we may certify your new classes

How do use my VA Benefits at another college or University?

Download and submit the Request to Study at Another Institution form to request approval of class(es) from another institution. Approval signatures are required from your advisor and the Registrar’s Office. If approved for transfer credit, forward the approval email from the UIW Registrar's Office to the UIW Center for VA email: veterans@uiwtx.edu with the contact name of the other school's VA Office. We will email the student a PDF copy of the approval letter, listing the class(es), term and chapter of benefits – students may then deliver or email the letter to the secondary school. Students must follow-up with all processes required by the other school’s VA Office.

Are GI Bill® benefits taxable?

No. GI Bill® benefits paid should not be reported as income to the Internal Revenue Service (IRS), and you will not receive a W-2 from the VA.

Effective September 1, 2021

Texas Governor Greg Abbott signed a law effective September 1, 2021 that requires everyone parking in a handicap accessible spot to have either the handicap symbol on their license plate, or a placard hanging from the rearview mirror.

Waiving your Parking Fee:

Disabled/decorated veterans whose vehicle displays the special license plate issued by the Texas Department of Transportation (TXDoT) are eligible to receive a University parking permit (Handicap or Economy) at no cost. This privilege applies to the veteran ONLY (not to others driving the vehicle). Qualifying veterans may use the T2 Cardinal Cars system to register vehicle(s) and request a permit. These permit requests must be verified by the Business Office. Before a permit is issued, the veteran will be required to:

Access the T2 Cardinal Cars system to register vehicle(s) and request a Handicap or Economy permit. You may access the system by using your Cardinal Apps Sign On Portal.

The UIW Veterans Tribute stole recognizes and honors our students who have served our country. The stole is free of charge to veteran students by the UIW Military & Veteran Center. Stoles are given on a first come, first served basis. Please request a stole early to allow our office to order your stole.

Request a Tribute Stole

  • For VA Certification, courses taken abroad must apply to your degree plan.
  • The VA is only billed for tuition and fees required for your degree plan.
  • The VA does not pay any fees specific to study abroad including travel, lodging, host school fees or third party charges.
  • Chapter Chapter 33 Post 9-11 GI Bill® may still receive a BAH and a book stipend according to the hours certified. Please see the following document from the VA on study abroad. Chapter 33 Post 9-11 GI Bill® Study Abroad Fact Sheet.
  • Chapter 35, 30, 1606 & 1607 will only receive their monthly stipend paid directly to them according to the hours certified.
  • Ch 31 VR&E must contact their VA Counselor for approval to study abroad beforehand.

View the program information for Chapter 31 VR & E (PDF).

View the Chapter 31 Approved Certification Process flow chart.

H.R. 8337 – Continuing Appropriations Act, 2021 and Other Extensions Act, extends the special COVID-19 rules to December 21, 2021. Chapter 33 Post 9-11 GI Bill® students who pursue resident courses converted to an online modality solely due to COVID-19 will continue to receive the MHA rate for resident training. Please visit the VA FAQ page for further information.

If you have any questions or would like more clarification, please feel free to contact our office at veterans@uiwtx.edu or (210) 832-5651. We are happy to assist and review your schedule if needed.

Select the following to view the estimated costs for the 2021-20222 Academic Year: