Freshman Orientation - Students with Red the Cardinal

Freshman Orientation Dates:

  • Orientation 1 - Wednesday, June 12, 2019 
  • Orientation 2 - Thursday, June 27, 2019 
  • Orientation 3 - Thursday, July 11, 2019 
  • Orientation 4 - Tuesday, July 23, 2019 
  • Orientation 5 - Thursday, August 8, 2019 
  • Orientation 6 - Wednesday, August 21, 2019 

Orientation registration closed. Please call the Office of Admissions at (210) 829-6005 if you have any questions.


Orientation Agendas

  • Student Agenda

    8:00 a.m. - 9 a.m.             Check-In - Location: SEC Lobby
                                                Sign up for Loan Workshop (Max. 30 per session)

    9:00 a.m. - 9:30 a.m.        WelcomeLocation: SEC Ballroom

    9:30 a.m. - 10:15 a.m.      UIW Classroom 101Location: SEC Ballroom

    10:15 a.m. - 10:25 a.m.    Depart to SessionsLocation: Student Engagement Center

    10:25 a.m. - 11:25 a.m.    Business Office and Financial Aid Session - Location: Student Engagement Center

    11:25 a.m. - 11:35 a.m.    Student Groups Depart - Location: UIW Campus
                                               By assigned team


    Team Cardinal

    11:45 a.m. - 12:40 p.m.    Academic Advising Session - Location: SEC 2nd Floor

    12:45 p.m. - 1:40 p.m.      Lunch - Location: SEC Café

    Team UIW

    11:45 a.m. - 12:40 p.m.    Lunch - Location: SEC Café

    12:45 p.m. - 1:40 p.m.     Academic Advising SessionLocation: SEC 2nd Floor

    Group A

    1:45 p.m. - 2:25 p.m.       Registrar Session Location: SEC | JB 106 | GB 118

    2:30 p.m. - 3:10 p.m.       College Success Location: BSH 129

    3:15 p.m. - 3:55 p.m.       Title IX and SafetyLocation: Library Auditorium

    Group B

    1:45 p.m. - 2:25 p.m.      College SuccessLocation: BSH 129

    2:30 p.m. - 3:10 p.m.       Title IX and SafetyLocation: Library Auditorium

    3:15 p.m. - 3:55 p.m.       Registrar Session - Location: SEC | JB 106 | GB 118

    Group C

    1:45 p.m. - 2:25 p.m.      Title IX and SafetyLocation: Library Auditorium

    2:30 p.m. - 3:10 p.m.      Registrar SessionLocation: SEC | JB 106 | GB 118

    3:15 p.m. - 3:55 p.m.      College SuccessLocation: BSH 129


    4 p.m. - 4:30 p.m.      Cardinal Fair and Closing Reception -  Location: SEC Ballroom
                                              Student ID (If needed) -  Location: SEC 3150

    4:30 p.m. - 5:30 p.m.      Student Loan Workshop (Optional, must RSVP) -  Location: Library 230

    Residence Hall Info Session and Tour for Students and Families (Optional)

    4:30 p.m. - 5 p.m.      Session 1Location: SEC 2030

    5 p.m. - 5:30 p.m.      Session 2Location: SEC 2030

    Open Offices

    5 p.m. 6 p.m.       Advising, Admissions, Business Office, Financial Aid, Residence Life, Registrar, Student Success.

    Download PDF version here.

  • Parent Agenda

    8:00 a.m. - 9 a.m.             Check-In - Location: SEC Lobby
                                                Sign up for Loan Workshop (Max. 30 per session)

    9:00 a.m. - 9:30 a.m.        WelcomeLocation: SEC Ballroom

    9:30 a.m. - 10:15 a.m.      UIW Classroom 101Location: SEC Ballroom

    10:15 a.m. - 10:25 a.m.    Depart to SessionsLocation: Student Engagement Center

    10:25 a.m. - 11:25 a.m.    Business Office and Financial Aid Session - Location: Student Engagement Center

    11:25 a.m. - 11:35 a.m.    Dismissal of Students

    11:35 a.m. - 11:45 a.m.    Shuttle to SkyroomLocation: SEC Shuttle Stop

    11:45 a.m. - 12:10 p.m.    Student Support FairLocation: Skyroom Foyer

    12:10 p.m. - 1:00 p.m.      LunchLocation: Skyroom Main Ballroom

    1:00 p.m. - 2:30 p.m.        Setting Your Student Up for SuccessLocation: 2nd Room - Skyroom

    2:30 p.m. - 2:50 p.m.        Shuttle to CampusLocation: McCombs Building 1st Floor

    2:30 p.m. - 3:30 p.m.        Business Office Open Hours for ParentsLocation: Library 230
                                                Take care of: Insurance waiver, parking permit, payment plans. 

    3:00 p.m. - 4:00 p.m.        Open Offices: Admissions, Business Office, Cardinal Shoppe/Bookstore, Financial Aid, Info Kiosks Located at: (31) AT&T Science Center and (29) Marjorie Jordan Carillon Plaza ( Refer to Campus Map)

    4:00 p.m. - 4:30 p.m.      Cardinal Fair and Closing Reception -  Location:  SEC Ballroom

    4:30 p.m. - 5:30 p.m.      Student Loan Workshop (Optional, must RSVP) -  Location: Library 230

    Residence Hall Info Session and Tour for Students and Families (Optional)

    4:30 p.m. - 5:00 p.m.      Session 1Location: SEC 2030

    5:00 p.m. - 5:30 p.m.      Session 2Location: SEC 2030

    Open Offices

    5:00 p.m. 6:00 p.m.       Advising, Admissions, Business Office, Financial Aid, Residence Life, Registrar, Student Success.

    Download PDF version here.


Getting Ready for Orientation


Next Steps

  • Orientation Next Steps for Students

    Here are a few items you will need to make sure you’ve taken care of between now and the fall.
    • Submit your final high school transcript
      Please ask your high school to send your final transcript, including date of graduation, to:

      University of the Incarnate Word

      Office of Admissions
      4301 Broadway, CPO 285
      San Antonio, TX 78209
    • Submit your proof of vaccination against meningitis to health services
      You can email them to healthsvcs@uiwtx.edu or deliver them in person.
    • Apply for housing (if you plan to live on campus).
      Information and applications are available at Residence Life website.
    • Fill out your pre-scheduling questionnaire
      We recommend completing your pre-scheduling questionnaire here as soon as possible to ensure preferred class allocation in the fall.
    • Visit the Business Office
      Students must pay tuition or enter a payment plan before the semester begins. Late fees will be assessed on delinquent accounts.
    • Insurance waiver
      All UIW students must have medical insurance. If you are insured by a family plan, please ensure you waive coverage through the University to avoid charges. Contact the Business Office for more information.
  • Next Steps for Parents

    1. Visit the Office of Financial Assistance.
      Meet with our financial aid staff to discuss your student’s grants, scholarships, loans and work study. Information is available at the Financial Aid New to UIW page.
    2. Remind your student to submit proof of bacterial meningitis vaccination.
      Send your student’s shot record to Health Services via email or by fax at (210) 829-3921 by 08/16/2019. Please include the student’s date of birth and phone number.
    3. Remind your student to submit final documents.
      Students must submit the following documents to the admissions office:
      1. Official final high school transcript (including final GPA and graduation date).
      2. Students who took dual credit courses must submit an official college transcript.
      3. AP, ACT, SAT or IB test scores, if applicable.
    4. Remind your student to waive UIW insurance (if already covered by insurance).
      If your student is already covered and will not need UIW insurance, he/she can waive it until 09/06/2019. Please include your student’s UIW ID on this waiver.
    5. Make sure your student has access to Cardinal Apps.
      With their Cardinal Apps account, students can check their schedule, UIW e-mail, balances, etc. Please make sure your student has access to their UIW e-mail, as this is the official communication portal at UIW.
    6. Remind your student to apply for a parking permit.
      Make sure your student applies for a parking permit through the Cardinal Cars section of Cardinal Apps. Decals will be available for pick up on your student’s selected orientation date.
    7. Sign up for a payment plan if needed.
      If your student needs a payment plan, please make sure he/she signs up on Cardinal Apps. More info can be found here at the Business Office Pay Your Bill page.

    Download The Next Steps for Parents PDF

  • UIW Offices


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