Freshman Orientation

Freshman Orientation Dates:

  • Orientation 1 - Wednesday, June 12, 2019 (at capacity)
  • Orientation 2 - Thursday, June 27, 2019 (at capacity)
  • Orientation 3 - Thursday, July 11, 2019 (at capacity)
  • Orientation 4 - Tuesday, July 23, 2019
  • Orientation 5 - Thursday, August 8, 2019
  • Orientation 6 - Wednesday, August 21, 2019

Sign Up Here


Orientation Agendas

  • Student Agenda

    8:00 a.m. - 9 a.m.            Check-In - Location: Music Room 113
                                               Sign up for Loan Workshop (Max. 30 per session)

    9:00 a.m. - 9:40 a.m.       WelcomeLocation: Concert Hall

    9:40 a.m. - 10:20 a.m.     UIW Classroom 101Location: Concert Hall

    10:30 a.m. - 10:40 a.m.   Break - Location: Concert Hall

    10:40 a.m. - 11:15 a.m.   Business Office and Financial Aid Session - Location: Concert Hall

    11:15 a.m. - 11:25 a.m.   Student Groups Depart - Location: UIW Campus
                                               By assigned academic program

    11:25 a.m. - 11:45 a.m.   Campus Tour of Buildings


    TEAM CARDINAL

    11:45 a.m. - 12:40 p.m.   Academic Advising Session - Location: SEC 2nd Floor

    12:45 p.m. - 1:40 p.m.     Lunch - Location: SEC Red's

    TEAM UIW 

    11:45 a.m. - 12:40 p.m.   Lunch - Location: SEC Red's

    12: 45 p.m. - 1:40 p.m.    Academic Advising SessionLocation: SEC 2nd Floor

    GROUP A 

    1:45 p.m. - 2:25 p.m.      Registrar Session Location: Help Desk SEC Basement / JB 106 and 108

    2:30 p.m. - 3:10 p.m.      College Success Location: BSH 129

    3:15 p.m. - 3:55 p.m.      Title IX and SafetyLocation: Library Auditorium

    GROUP B 

    1:45 p.m. - 2:25 p.m.      College SuccessLocation: BSH 129

    2:30 p.m. - 3:10 p.m.      Title IX and SafetyLocation: Library Auditorium

    3:15 p.m. - 3:55 p.m.      Registrar Session - Location: Help Desk SEC Basement / JB 106 and 108

    GROUP C

    1:45 p.m. - 2:25 p.m.     Title IX and SafetyLocation: Library Auditorium

    2:30 p.m. - 3:10 p.m.     Registrar SessionLocation: Help Desk SEC Basement / JB 106 and 108

    3:15 p.m. - 3:55 p.m.     College SuccessLocation: BSH 129


    4:00 p.m. - 4:30 p.m.     Closing Reception and Cardinal Fair - Location: SEC Ballroom
                                             Student ID (If needed) - Location: SEC 3150

    Financial Aid Entrance Couseling for Students (Optional - must RSVP)

    4:30 p.m. - 5:00 p.m.     Session 1Location: Library 230

    5:00 p.m. - 5:30 p.m.     Session 2Location: Library 230

    Residence Hall Info Session and Tour for Students and Families (Optional)

    4:30 p.m. - 5:00 p.m.     Session 1Location: SEC 2030

    5:00 p.m. - 5:30 p.m.     Session 2Location: SEC 2030

    OPEN OFFICES

    5:00 p.m. 6:00 p.m.       Advising, Admissions, Business Office, Financial Aid, Residence Life, Registrar, Student Success.

     

    Download PDF version here.

  • Parent Agenda

    8:00 a.m. - 9 a.m.            Check-In - Location: Music Room 113
                                               Sign up for Loan Workshop (Max. 30 per session)

    9:00 a.m. - 9:40 a.m.       WelcomeLocation: Concert Hall

    9:40 a.m. - 10:20 a.m.     UIW Classroom 101Location: Concert Hall

    10:30 a.m. - 10:40 a.m.   Break - Location: Concert Hall

    10:40 a.m. - 11:15 a.m.   Business Office and Financial Aid Session - Location: Concert Hall

    11:15 a.m. - 11:25 a.m.   Dismissal of Students

    11:25 a.m. - 11:35 a.m.   Parent AssociationLocation: Concert Hall

    11:35 a.m. - 11:45 a.m.   Shuttle to SkyroomLocation: Concert Hall Entrance

    11:45 a.m. - 12:10 p.m.   Student SupportLocation: Skyroom Foyer

    12:10 p.m. - 1:00 p.m.     LunchLocation: Skyroom Main Ballroom

    1:00 p.m. - 2:30 p.m.       Setting Your Student Up for SuccessLocation: 2nd Room - Skyroom

    2:30 p.m. - 2:50 p.m.       Shuttle to CampusLocation: McCombs Building 1st Floor

    3:00 p.m. - 4:00 p.m.       Open Offices: Business Office, Financial Aid, Cardinal Shoppe/Bookstore, Admissions
                                               Info Kiosks Located at (31) AT&T Science Center and (29) Marjorie Jordan Carillon Plaza
                                               Refer to Campus Map


    Financial Aid for Parents (Optional - Must RSVP)

    3:00 p.m. - 3:30 p.m.       Session 1: Are you curious about Parent Loans?Location: Library 230

    3:35 p.m. - 4:05 p.m.       Session 2: How to accept a Parent Plus LoanLocation: Library 230


    4:00 p.m. - 4:30 p.m.       Closing Reception and Cardinal Fair Location: SEC Ballroom

    Financial Aid Entrance Couseling for Students (Optional - must RSVP)

    4:30 p.m. - 5:00 p.m.     Session 1Location: Library 230

    5:00 p.m. - 5:30 p.m.     Session 2Location: Library 230

    Residence Hall Info Session and Tour for Students and Families (Optional)

    4:30 p.m. - 5:00 p.m.     Session 1Location: SEC 2030

    5:00 p.m. - 5:30 p.m.     Session 2Location: SEC 2030

    OPEN OFFICES

    5:00 p.m. 6:00 p.m.       Advising, Admissions, Business Office, Financial Aid, Residence Life, Registrar, Student Success.

     

    Download PDF version here.


Next Steps

  • Orientation Next Steps for Students

    Here are a few items you will need to make sure you’ve taken care of between now and the fall.
    • Submit your final high school transcript
      Please ask your high school to send your final transcript, including date of graduation, to:

      University of the Incarnate Word

      Office of Admissions
      4301 Broadway, CPO 285
      San Antonio, TX 78209
    • Submit your proof of vaccination against meningitis to health services
      You can email them to healthsvcs@uiwtx.edu, or deliver them in person.
    • Apply for housing (if you plan to live on campus).
      Information and applications are available at https://my.uiw.edu/housing/index.html.
    • Fill out your pre-scheduling questionnaire
      We recommend completing it at uiw.edu/presched as soon as possible to ensure preferred class allocation in the fall.
    • Visit the Business Office
      Students must pay tuition, or enter a payment plan, before the semester begins. Late fees will be assessed on delinquent accounts.
    • Insurance waiver
      All UIW students must have medical insurance. If you are insured by a family plan, please ensure you waive coverage through the University to avoid charges. Contact the Business Office for more information.
  • Next Steps for Parents

    1. Visit the Office of Financial Assistance.
      Meet with our financial aid staff to discuss your student’s grants, scholarships, loans and work study.
    2. Remind your student to submit proof of bacterial meningitis vaccination.
      Send your student’s shot record to Health Services at healthsvcs@uiwtx.edu or by fax at (210) 829-3921 before the first day of classes. Please include the student’s date of birth and phone number.
    3. Remind your student to submit final documents.
      Students must submit the following documents to the admissions office:
      1. Official final high school transcript (including final GPA and graduation date).
      2. Students who took dual credit courses must submit an official college transcript.
      3. AP, ACT, SAT, or IB test scores, if applicable.
    4. Remind your student to waive UIW insurance (if already covered by insurance).
      If your student is already covered and will not need UIW insurance, he/she can waive it. Please include your student’s UIW ID on this waiver.
    5. Make sure your student has access to the MyWord portal.
      With their MyWord account, students can check their schedule, UIW e-mail, balances, etc. Please make sure your student has access to their UIW e-mail, as this is the official communication portal at UIW.
    6. Remind your student to apply for a parking permit.
      Make sure your student applies for a parking permit starting 08/01/2018. Parking permit applications should be submitted at the Cardinal Cars section of your student’s MyWord portal.
    7. Sign up for a payment plan if needed.
      If your student needs a payment plan, please make sure he/she signs up at his/her MyWord portal. More info here.

    Download PDF

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