Graduation Policies

A "C" average (2.0) is required for graduation.To be listed as a candidate for a degree, the student must meet the requirement by the end of the first semester of the senior year.

A. Bulletin for Graduation

Candidates for the associate's or bachelor's degree graduate upon completion of the degree requirements stated in the Undergraduate Bulletin in effect at the time of their initial enrollment in that degree program at UIW, provided that they graduate within eight years from the end of the first session of enrollment. After the expiration of that time period, degree candidates will be held to the requirements of the current Undergraduate Bulletin. Whenever required courses are discontinued, the College/School Dean may authorize substitutions. Degree programs of students who change majors are governed by the degree requirements in effect at the time the change was made.

Academic regulations and institutional policies apply to all students, regardless of the degree programs, and provide direction for consistent application for institutional policies. The provisions of this Bulletin, thus academic regulations and institutional policies are subject to change without notice. Changes in Undergraduate Bulletin academic and/or institutional policies, other than course requirements and GPA policies for a degree, become effective immediately upon approval by the proper University authorities and are not subject to the "Undergraduate Bulletin of Graduation" rule cited above.

B. Graduation Completion Policies

Each student must notify the Registrar of his or her intent to graduate by completing an Application for Graduation. This form may be obtained from the student's advisor. Applications will not be accepted after the last day to register or add for the semester in which the student plans to graduate. The advisor's recommendation for graduation is required. After receiving the application, the Registrar's Office will prepare a degree audit that will reflect any outstanding requirements that must be completed.

The following policies apply:

  1. Once the Registrar's Office receives the application for graduation, communication between the Registrar's Office and the student is by e-mail to the university assigned e-mail account.
  2. A $25.00 graduation fee will be assessed to all applicants for graduation to cover administrative costs of graduation.
  3. Community Service hours must be completed and documented in the registrar's office before you apply to graduate or be attached to the application for graduation.
  4. Deadlines related to Graduation:
  1. Students cannot receive a grade of "D," "F," "W," or "IP" in their major, minor, concentration, specialization, or teaching field. Receiving such grade will change the date of graduation to the next conferral period.
  2. To participate in Commencement exercises, you must register for and remain enrolled in all required courses necessary for graduation prior to or during the fall or spring semester in which you intend to graduate. You cannot receive a grade of "W" in courses used to satisfy degree requirements. Receiving such grade will change your date of graduation to the next conferral period. Dropping a course or courses will remove you from candidacy and will prevent you from attending the Commencement ceremonies.
  3. Students completing degree requirements during the summer participate in the December Commencement ceremonies.
  4. Transcripts or test scores for courses taken at other institutions during the final semester of enrollment at the University of the Incarnate Word must be in the Registrar's Office at UIW no later than two weeks after the end of the semester. Transcripts received beyond this deadline will result in a change of graduation date.
  5. Your account balance must be clear before you begin final exams during your final semester or you will not permitted to participate in the Commence Ceremonies.
  6. If you do not graduate as intended and a diploma has been ordered for you, you will be charge a fee to replace the diploma.

C. Graduation Honors

Undergraduate students who complete associate or baccalaureate degree requirements and have earned a minimum of 45 semester hours at UIW (excluding credit by examination or professional certification) are eligible to graduate with honors. The GPA achieved in all college- level semester hours attempted, to include transfer work, will determine the level of honors. Graduation distinctions are cum laude for students completing with a 3.5 GPA, magna cum laude for students with a 3.7 GPA, and summa cum laude for students with a 3.9 GPA.

D. Participation in Commencement Ceremonies

To participate in Commencement exercises, a student must have registered for and remain enrolled in all required courses necessary for graduation prior to or during the semester in which he/she intends to graduate. Students who do not graduate at the close of the term for which they applied must re-apply for graduation. Changing the date of graduation after graduation plans have been set may result in a change of graduation fee. The student must not have "holds" imposed by any department or office to participate in the Commencement ceremonies or graduate. All course work must be completed before the last day of the semester during which the student intends to graduate. Grades of IP will prevent the conferral of a degree until the next conferral period.

Students who complete degree requirements during the summer months graduate in August and participate in the December Commencement ceremonies.