Grades and Academic History Policies

A. Academic Integrity Policy

University of the Incarnate Word is strongly committed to the nurturing of academic excellence. The University expects its students to pursue and maintain truth, honesty, and personal integrity in their academic work. Academic dishonesty, in any form, constitutes a serious threat to the freedoms, which define an academic community. The following definitions and guidelines have therefore been established to secure the maintenance of academic integrity at Incarnate Word.

I. Forms of Academic Dishonesty include, but are not limited to:
  1. Cheating on tests, examinations, or other class or laboratory work.
  2. Plagiarism (appropriation of another's work and the unacknowledged incorporation of that work in one's own written work offered for credit).
  3. Counterfeit Work – including turning in as one' own, work which was created, researched, or produced by someone else.
  4. Falsification of Academic Records – knowingly and improperly changing grades on transcripts, grade sheets, electronic data sheets, class reports, projects, or other academically related documents.
  5. Unauthorized Reuse of Work – the turning in of the same work to more than one class without consent of the instructor involved constitutes academic dishonesty.
  6. Theft – unauthorized use or circulation of tests or answer sheets specifically prepared for a given course and as yet not used or publicly released by the instructor of a course, or theft of completed tests.
  7. Collusion – Involvement in Collusion -unauthorized collaboration with another to violate a provision of the Code of Academic Integrity.
  8. Facilitating Academic Dishonesty – intentionally or knowingly helping or attempting to help another to violate a provision of the Academic Integrity Policy of the University.

Instructors who are concerned that some form of academic dishonesty has occurred shall confront the student directly and may take the matter to the Dean of their College/School. Any member of the student body or the staff of University of the Incarnate Word who is concerned that a student has engaged in some form of academic dishonesty should report the incident to the Dean of the College/School which oversees the course in question. The Dean will then convene the College/School's Academic Honor Board and initiate the process of investigation outlined in II. B. below.

II. Procedures for Investigating Claims of Academic Dishonesty and Assessing Sanctions
  1. Sanction Assessed by Faculty.

    Before any sanction by a faculty member is assigned, the instructor must meet with the student about the violation. Sanctions must be confirmed in writing to the student, copied to the Dean of the College/School, which the instructor is a member, and copied to the Academic Vice President. These records ARE NOT placed in the student's permanent academic file and will be destroyed when the student graduates or otherwise ceases his/her relationship with the University.

  1. When Guilt Is Admitted.

    If a student who is confronted by a faculty member for engaging in academic dishonesty openly admits to wrongdoing, the instructor will:

    1. Give the student an F for the assignment in question, and may
    2. Forward the case to the Academic Honor Board of the College/School to consider additional sanctions.
  2. When Guilt Is Not Admitted.

    If a student accused by a faculty member of academic dishonesty does not admit wrongdoing, his/her appeal should be made directly to the Dean of the College/School with course responsibility so that the Academic Honor Board can formally investigate the allegation and decide which action should be taken.

  1. Sanctions Assessed by the Academic Honor Board

    When cases alleging academic dishonesty are forwarded to a College Dean, he or she will convene an Academic Honor Board. The student (respondent) alleged to have engaged in academic dishonesty will be notified of the convening of the Board. Notices may be personally delivered to the respondent or by placing a notice addressed to the respondent to the respondent's Campus Mail Box or sent by certified mail to the respondent's home address. The Board will be comprised of two members of the faculty from the School/College selected by the Academic Dean and two students selected from a list of students previously identified by the college faculty. The Dean will serve as chairperson of the Board; however, he/she will only vote in cases where the Board is split on any given decision.

The respondent may request that a student or faculty member not sit in judgment if he/she feels that the vote may be biased or prejudiced as a

consequence. Some substantiation of the claim of prejudice may be required, and the final decision shall rest with the Dean.

The Dean of the College/School that convened the Board shall make substitutions to the Board in order to maintain a quorum of five members.

The student (respondent) is presumed not to have engaged in academic dishonesty. A finding of academic dishonesty shall be by majority vote of the Board. If the Board finds that the respondent engaged in academic dishonesty, the Board may impose Sanctions. Sanctions may include:

  1. receiving an "F" for the assignment in question,
  2. receiving an "F" for the course,
  3. academic suspension,
  4. dismissal from the University, and/or
  5. other action deemed appropriate.

The procedure of formal inquiry by the Academic Honor Board will include:

  1. Securing a written statement describing the nature and circumstances of the alleged offense from the student, faculty, or staff member making the allegation.
  2. Securing a written statement from the respondent relating to the allegations.
  3. Interviewing separately the respondent and the faculty/staff member alleging the dishonesty in order to clarify and to expand the written statements.
  4. Interviewing any witnesses or other persons claiming knowledge of the incident.
  5. Securing, examining, and retaining any physical evidence related to the incident. Using written statements, interviews, and available physical evidence, the Academic Honor Board will decide the validity of the alleged incident of academic dishonesty.

The decision of the Board will be communicated in writing to the respondent by being personally delivered, placing the findings in an envelope addressed to the respondent at the respondent's Campus Mail Box, or sent by certified mail to the respondent's home address.

Pending the final action of the Academic Honor Board, the status of the student shall not be altered, and his/her right to be present on campus, to attend classes, and/or to participate in University sponsored activities shall not be affected

III. Appeals of Disciplinary Sanctions Assessed by Academic Honor Board

Any respondent who disagrees with the findings of an Academic Honor Board may appeal to the Vice President for Academic and Student Affairs who creates a Committee on Academic Integrity, which is comprised of the Dean of Campus Life, an elected member of the Faculty Senate, and an elected member of the Student Government Association (SGA).

  1. Timetable – Appeals to Academic Honor Board decisions must be submitted in writing to the Committee on Academic Integrity within ten working days of the Board's decision.
  2. Following a review, the Committee on Academic Integrity may uphold, modify, or reverse the findings of the Academic Honor Board.

The decision of the Committee on Academic Integrity shall be considered final. A written statement shall be sent to the appellant no later than three days after the Committee's decision is reached.

B. Classification of Students

Entrance and subsequent conditions having been removed, students are classified according to the number of hours completed:


1-31 semester hours


32-63 semester hours


64-95 semester hours


96 or more semester hours

C. Dean’s List

Admission to the Dean's List is based on achievement during a semester. To qualify for the Dean's List, a student must be enrolled for at least 12 semester hours (or have full-time status). A student needs at least 12 hours of graded coursework (not to include ESL or Academic Literacy courses), have no IP grades, and have a GPA of 3.5 or above. A student's name will not be posted on the Dean's List following the completion of an IP.

D. Honor Societies

Full-time juniors and seniors in the top 10% of their classes are eligible for invitation to Alpha Chi Honor Society. Freshmen attaining a 3.50 GPA in their first semester at UIW are eligible for invitation to the Alpha Lambda Delta Honor Society. With the assistance of faculty sponsors, members plan and participate in a variety of intellectually stimulating activities.

E. System of Grading

A and A-

Indicate a superior grasp of the subject matter of the course, initiative and originality in attacking problems, and ability to relate knowledge to new situations.

B+, B, and B-

Indicate better than average grasp of the subject matter of the course and ability to apply principles with intelligence.

C+ and C

Indicate an acceptable grasp of the essentials of the course.

D+, D, and D-

Indicate less than average performance in the course.


Indicates failure to master the minimum essentials of the course. The course must be repeated.


Indicates that the student's achievement in the course has been satisfactory, but for some good reason certain prescribed work is incomplete or the student has been unable to take the final examination. On satisfactory completion of the course, the student will receive the grade that the quality of his or her performance merits. If the work is not made up within six months, the IP will revert to a grade of F. The grade of IP will not be computed in the GPA.


Indicates that no grade has been reported. This is usually not a permanent grade and rarely appears on a transcript.


Students may take as many as four non-major elective semester courses on a credit/no credit basis. Such courses, if passed, will be counted toward graduation, but will not be considered in computing the GPA. A minimum grade of C is needed to receive credit in a Pass/Fail course. Freshmen are not permitted to take courses on a Pass/Fail basis. Students will be allowed to change a course enrollment from graded to Pass/Fail status until the last day for adding a course. See each semester's Course Schedule for details.


Indicates satisfactory completion of course requirements. Reserved for specific courses (e.g. thesis, dissertation, internships, etc.). Grade counts toward graduation requirements but not toward GPA calculation.


Indicates that the student has officially withdrawn from the course or the University.

Once grades are recorded, grades other than IP cannot be changed, except in the case of instructor error. In no case may a grade other than IP be changed without the permission of the school/college Dean. Additional work performed by a student may not be used to raise a grade that has been recorded by the Registrar. If course work has not been completed within six months, the IP grade will be turned to a grade of F. Grades are presumed to be correct when entered on the student's electronic record. Any question regarding the accuracy of these grade data must be raised within one calendar year. Grades are not subject to challenge after one year and will not be changed.

F. Honor Points

To calculate the GPA, points are assigned to semester hour grades as follows:

























The GPA is determined by dividing the number of grade points earned by the number of semester hours attempted. The semester GPA used is based on the total grade points earned at the University of the Incarnate Word. The cumulative GPA is based upon all hours attempted, regardless of the grade earned and to include both transfer and UIW credits.

G. Probation and Suspension Policy

Full-time students who earn a semester GPA of less than 2.0 in any 12-semester hours or more will be placed on scholastic probation. A student on probation for one semester may be continued on probation for one additional semester. A cumulative GPA below 2.0 will also be considered as a basis for probationary status. If at the end of this semester, the student has not been removed from probation, upon the recommendation of the Committee for Academic Probation and Suspension, the student may be required to withdraw from the University. The action to suspend enrollment is based upon the recommendation of the Committee for Academic Probation and Suspension and approved by the Vice President of Academic and Student Affairs.

Full-time students who are placed on probation for the first time or who are placed on continued scholastic probation will have their registration limited to 12-13 semester hours and will be required to meet with an advisor. Permission to register for more than 13 hours while on scholastic probation must be obtained from the Director of Academic Advising. In addition, students who are placed on continued scholastic probation may be curtailed from participation in extra-curricular activities.

Students who are required to withdraw from the University may apply for readmission after one year of productive activity, preferably academic. Such readmission requires the approval of the Committee on Admission in consultation with the Vice President for Academic and Student Affairs. If readmission is granted, the student will be on scholastic probation, with enrollment limited to 12-13 semester hours for full-time students.

Part-time students who fail to earn a C (2.0) in any six semester hours out of 12 semester hours attempted may be required to withdraw from the University. Part-time students enrolled for at least six credits and with a GPA below 2.0 may be placed on probation.

In special circumstances, a student who is placed on enforced withdrawal:

  1. May appeal the action and be allowed to register the following semester after appropriate review and approval from the Vice President for Academic and Student Affairs.
  2. The Vice President for Academic and Student Affairs may mandate any specific conditions deemed appropriate.
  3. If, at any time, during that semester the student has not satisfied the conditions stipulated, he or she may be required to withdraw from the University.

Compliance with rules is expected of all students. Those who fail to meet these regulations will be required to withdraw when the general welfare demands it.

NOTE: Students who receive financial aid must comply with financial assistance policies on satisfactory academic progress as described in the Financial Aid Section.

H. Repeat Policy

Courses may be repeated; thereby removing the first attempt from the grade point average calculation. Only University of the Incarnate Word courses can replace courses recorded at the University of the Incarnate Word. Transfer work, CLEP, or departmental examinations cannot be used to repeat a course recorded at the University of the Incarnate Word. The last grade earned will be used in the calculation of the grade point average. Courses used to repeat recorded grades must be the exact course (i.e., same course number and title) of the original course for which the repeat is intended. While other courses may substitute for degree course requirements, they will not remove the original recorded grade from the grade point average calculation.