II. Undergraduate Admissions

The University of the Incarnate Word actively recruits students who will enrich and be enriched by a small private selective Catholic liberal arts atmosphere. Applicants should demonstrate personal characteristics and qualities that suggest they will be responsible and contributing members of the University community with standards of excellence in the academic, social, physical, and spiritual aspects of life which adheres to a mission statement of Christian service and social justice.

Applications for admission are accepted on a continual, or rolling basis, throughout the year for fall, spring, and summer semesters. However, it is recommended that the application process be completed in a timely fashion, allowing sufficient time to process financial aid awards. Successful applicants to the University are admitted into a general program of study for the freshmen year. Admission to any major at the University is a separate process that begins as early as the first semester of the sophomore year. Upon admission to the University, transfer students with enough transferable credit may seek admission to a particular major. Certain majors, such as nursing, may require specified pre-requisite courses to be completed before admission to the major. Consult individual program listings for such requirements.

All acceptances to the University are provisional pending the receipt of official transcript credentials, i.e., the final high school transcript with graduation date. Continued enrollment in subsequent terms is dependent on receipt of official documents.

The University subscribes to affirmative action to ensure admission without regard to race, color, religion, gender, age, national origin, or disability. Those with non-traditional learning experiences or disadvantaged backgrounds are encouraged to apply.

Admission of First-Time Freshmen

Freshmen applicants to the University are evaluated using a number of criteria - GPA, high school course difficulty, class rank, SAT and/or ACT test scores, extracurricular activities (including work experience), and letters of recommendation. An interview with an admissions counselor and a visit to the campus are strongly encouraged, but not required. Except in unusual circumstances, applicants to the University must be graduates of an accredited high school or possess an appropriate equivalency. Coursework completed in high school should include a minimum of 16 Carnegie units of the following:

4 units of English

3 units of Social Science

3 units of Mathematics

3 units of Natural Science

2 units of Foreign Language

1 unit of Fine Arts

Individuals who did not finish high school may qualify for admission to the University on the basis of satisfactory scores on the Test of General Education Development (GED) and high school courses via an official transcript. Freshmen applicants out of high school for more than two years and GED recipients are not required to submit SAT or ACT scores.

Under some circumstances, applicants may be asked to take an assessment test and/or arrange for a personal interview to provide further information upon which an admissions decision will be based.

Admission of Transfer Students

The University welcomes the application of students with academic credit earned at other accredited colleges and universities. Students are required to report all college-level credit attempted and/or completed, and are required to submit official transcripts of such work. The primary factor for consideration of admission of a transfer student is the student's cumulative GPA. Other factors considered for admission include letters of recommendation, a personal interview, extracurricular activities, and work experience. Applicants are advised to have at least a cumulative GPA of 2.5 or better for unconditional admission. Students may be admitted with less than a 2.5 GPA on the recommendation of the Admissions Committee. The Committee reserves the right to place conditions or requirements on the admittance of such a student.

Applicants with fewer than 24 transferable hours of college credit must submit an official high school transcript with the scores of any SAT or ACT exam(s) previously taken. Transfer applicants out of high school for more than two years, or are GED recipients, are not required to submit SAT or ACT exam scores.

Applicants with credit earned at non-accredited institutions, such as trade, technical, and career schools, are advised that such credit is generally not transferable to the University. However, an official transcript of coursework is required for admission consideration.

Transfer of University Work

All courses completed with a grade of C or higher that are normally considered part of an associate or bachelor degree program will transfer to the University of the Incarnate Word. The cumulative grade point average at UIW is based upon all hours attempted, regardless of the grade earned, and to include both transfer and UIW credits. Some transfer work may not apply toward degree requirements. Acceptance of transfer work does not reduce institutional requirements (e.g. residency, advanced hours, etc.). Refer to the institutional requirements sections of this catalog for information pertaining to institutional policies.

It is the student's responsibility to provide the Registrar's Office with an official transcript reflecting completion of the course work. Transcripts from all previously attended colleges or universities, regardless of whether credit was awarded or whether credits apply toward the current program, must be received by the Registrar's Office at the University of the Incarnate Word by the beginning of the first semester of enrollment. Students who fail to meet this admission requirement will not be permitted to enroll for future semesters until all required transcripts are received.

Credit submitted for transfer to the University of the Incarnate Word must be recorded on an official transcript received by the Registrar's Office from the institution where the credit was earned. Once submitted for admission or transfer consideration, the transcript becomes the property of the University of the Incarnate Word and cannot be released back to the student. The transfer of course credit will be determined by the Office of the Registrar on a course-by-course basis. Course content will be determined from the catalog description or the course syllabus issued by the transferring institution.

The following policies will be used by the Registrar when evaluating transfer credits.

A. Credit from Regionally Accredited Institutions

  1. A course that is normally considered part of a bachelor's degree program will be accepted in transfer.
  2. A course with a grade of less than C will not be accepted in transfer. Grades for all courses that are normally considered part of an associate or bachelor degree program, regardless of whether or not they apply toward the degree or transfer for credit, will be used to determine the transfer grade point average.
  3. A course that is essentially equivalent to a UIW course will be transferred as an equivalent course. Discipline Coordinators will be consulted when there is a question regarding the similarity of a transfer course to a UIW course. Lower level courses accepted as equivalent to courses offered at the advanced level at UIW will not satisfy the advanced hour requirement (refer to Chapter 5, Degree Requirements, section A, policy #2).
  4. Developmental course work (including ESL/ELS) and/or preparatory courses, such as orientation, will not be accepted in transfer and will not be included in the calculation of the transfer grade point average.
  5. A course that is intended for use in a vocational, technical, or occupational program normally will not be accepted as transfer credit unless it is applied as partial fulfillment of the BAAS degree program. Courses of this nature applied to BAAS degree program will be used in the calculation of the cumulative transfer grade point average. All exceptions must be approved by the Discipline Coordinator and the appropriate Dean.
  6. Graduate level courses will not be transferred for undergraduate credit unless the Discipline Coordinator and the appropriate Dean have approved the courses for use in the student's undergraduate degree program.
  7. Discipline courses offered in a professional degree program, such as nursing, nuclear medicine, or teacher certification, will not be accepted as degree credit until approved by the Discipline Coordinator and the appropriate Dean.
  8. Credit for field experience, internship, or practicum may be transferred from a senior college or university if credit is approved by the Discipline Coordinator and the appropriate Dean. Since these credits are usually taken in the junior or senior year, credit for such courses will not be transferred from a two-year college.
  9. Credit reflected on an incoming transcript for life experiences or from an evaluation of a "portfolio" will not be accepted in transfer by UIW.
  10. Credit may be awarded for completion of educational programs conducted for business and industry. After matriculation, credit may be determined on an individual bases, based upon UIW equivalence, and upon American Council on Education credit recommendations. The student must petition for credit through the Registrar who confers with the appropriate discipline faculty and Dean. A maximum of 30 semester hours may be earned by professional certification or in combination with correspondence or credit by examination. A $50.00 fee will be charged per course. After matriculation, students must obtain the Advisor and Dean's approval to transfer such credit to the University.
  11. After matriculation at UIW, a maximum of 12 semester hours may be accepted through correspondence work. The discipline coordinator must approve courses taken by correspondence before the work begins. Enrollment in correspondence study during the student's final semester may change the date of graduation if work is not completed and a grade received by the Registrar's Office at UIW before the end of the semester during which the student anticipates graduating.
  12. A maximum of 30 semester hours may be earned through non-resident instruction (through a combination of correspondence, professional certification, or credit by examination).
  13. After matriculating at UIW, a student must obtain advance permission to enroll at any other college or university with the intent of transferring course credits to UIW for application toward degree requirements. Procedurally, if the course is offered at UIW, a request for enrollment for the same course at another institution will be denied.
  14. All work completed at a two-year college will carry lower-division credit. In exceptional circumstances, a lower-level course may be substituted for an upper level course with the approval of the Discipline Coordinator and the appropriate Dean. A lower-level course substituted for an upper-level course will not count toward the advanced hour requirement for the degree (refer to Chapter 5, Degree Requirements, section A, policy #2.
  15. Course work taken at St. Mary's University and Our Lady of the Lake University while enrolled at UIW will be treated as resident credit; however, work taken prior to matriculating at UIW will be treated the same as other transfer work.
  16. In any case where a decision cannot be made using the above criteria, the Registrar's Office will determine the transfer of credit based on University policies and prior experience of that office.

B. Credit From Non-Accredited Schools

Students transferring to UIW from an institution of higher education that is not accredited by one of the regional accrediting associations may validate the work taken at the institution by:

  1. Successful completion of a departmental "Challenge Examination" or through a nationally approved subject examination.
  2. Completion of 30 hours of residence credit at UIW with a GPA of 2.5. Students must apply to the Registrar for consideration of this option. Specific course credit will be approved by the Discipline Coordinator and appropriate Dean.

C. Block Credit in Religious Studies

A student may receive up to 12 semester hours of credit for lower-level undergraduate religious studies by successfully completing a post-secondary program of religious education. The criteria are available from the Religious Studies Coordinator.

D. Credits from International Schools

  1. For consideration of transfer credit, official transcripts translated to English are required. Course descriptions or syllabi may be required to determine transfer acceptance or equivalence to UIW courses.
  2. English credit will not be awarded for courses completed in non-English speaking countries. Students may take CLEP or departmental challenge examinations to validate these credits. Such courses may be considered for meeting the foreign language area of the degree plan and the hours for this area will be waived.
  3. Credit from international sister institutions with which the University has documented articulation agreements will receive special consideration.

E. Credit for Military Experience

  1. Students who have completed a minimum of six months of active duty in the armed forces of the United States may receive academic credit for 2 semester hours of physical education. A student should provide the Registrar's Office with an official copy of form DD214.

The University of the Incarnate Word recognizes and accepts in transfer credit for military training courses. Some transfer work may not apply to degree requirements. An official military transcript must be sent to the Office of the Registrar for evaluation.

Advanced Placement and Advanced Credit

See Credit by Examination (refer to Chapter 5, Credit by Examination, Certification, or Correspondence Policies).

Admission to the Adult Degree Completion Program (ADCaP) and Virtual University

Admission Requirements for Extended Academic Programs

To be eligible for this matriculation, students must meet the following criteria:

  1. Students must typically* be out of high school for at least five years. Students are not required to submit ACT or SAT test scores.
  2. Students must have worked in a full-time job for a minimum of three years, in or outside of the home.
  3. Students who desire Unconditional Admission must demonstrate a GPA of 2.5 or better in any previous college work. In order to judge this, students will be required to obtain "official transcripts" from all regionally accredited institutions previously attended.
  4. Students can be considered for Conditional Admission with unofficial copies of their previous college work. Official copies must be received by the end of the second term of attendance.
  5. Students with less than the expected 2.5 GPA may qualify for Conditional Admission.
  6. Students may be considered for Non-Degree seeking status using the following criteria:
  7. Students may be placed into Non-Degree seeking status prior to matriculation; provision of transcripts is not required. However, proof of high school graduation or GED must be supplied. Non-degree seekers within this category will be limited to enrollment in no more than three (3) undergraduate classes. Upon the completion of the third course, the student must either apply for admission or discontinue all attendance at the university.
  8. Students may be admitted into Non-Degree seeking status if official transcripts are provided. Non-degree seekers within this category will be limited to the accumulation of no more than 24 undergraduate semester hours.
  9. Students attending another home institution may be admitted into Non-Degree seeking (Transient) status by either supplying official transcripts or a letter of "good standing" from the Academic Dean or Registrar at the home institution.

These conditions and requirements of Conditional and Non-Degree seeking admission will be stated in the admissions letter. Students who do not meet all requirements in the time frame stated will be removed from eligibility to enroll

GoArmyEd Program

This is an online program that is delivered to enlisted personnel of the US army. In the event that a student is accepted into the Universe Online program, it will be stipulated by the University that the soldier is the holder of a high school diploma/GED based on GoArmyEd program requirements and assurances. Students in this program are active duty military, so age restrictions will not always apply when they are demonstrated to be good candidates for the online learning environment. Students in the GoArmyEd program will be accepted for Non-Degree seeking status upon presentation to the Universe Online program. GoArmyEd students who are attending another host institution in the program are permitted to take courses at the university and are not required to submit a letter of "good standing" or official transcripts. Additionally, they are not limited to 24 semester hours, per institutional agreement with the U.S. Army. Conditions for admission, both Conditional and Unconditional, are identical to those stated above.

Joint Admissions Agreement with Alamo Community College District (ACCD)

This agreement will enhance the opportunities for baccalaureate degree completion for students enrolling at ACCD institutions. Qualified students applying for admission to Palo Alto, St. Philips, San Antonio, or Northwest Vista have the option of simultaneously enrolling in the University of the Incarnate Word. This agreement will facilitate transfer of community college credit to UIW and encourage students to complete their baccalaureate degree at the University. For more information contact the Office of Admissions. Students interested in being dual enrolled at San Antonio College and University of the Incarnate Word can also take courses at the Dual Enrollment Center located on 1621 N. Main. Contact (210) 223-5747 for further information.

Admission of Veterans

The University is approved to offer university work under the GI Bill. An on-campus Veterans Affairs Certifying Official provides assistance in obtaining educational benefits under all veteran-related programs. For information, contact the Registrar's Office.

Admission of Military Personnel

The University offers a degree completion program to meet the needs of military personnel provided admission requirements are met. The University grants credit for courses taken in military service schools and for USAFI, CLEP, University GED examinations, and DANTES.

The University of the Incarnate Word is a member institution of the Servicemembers Opportunity Colleges (SOC) and sponsors the Concurrent Admissions Program (ConAP) with the United States Army. The program grants early admission to qualified enlisted men and women to facilitate credit transfer and matriculation to the University following discharge. For more information, contact the Office of Admissions.

Requests for service school credit or examination credit must be documented by the following:

  1. Evaluation of Service School Training Form (DD295 form).
  2. Official transcripts from USAFI or DANTES for tests and courses completed.
  3. Transcripts showing the completion of service school courses.
  4. Official report of scores on CLEP or GED examinations.

Admission of International Students

The University welcomes the applications of international students. Although a rolling admission policy is in effect, it is recommended that students apply to the University no later than 60 days prior to the beginning of the semester the student plans to attend. Accordingly, international students must submit the following to the Office of Admissions (missing information may result in processing delays affecting admission):

  1. A signed International Student Application. Application available online at www.uiw.edu/admissions. Do not send fax copies of application and documents.
  2. A $20 non-refundable application fee.
  3. Educational documents - All official records of prior program of study (high school and university transcripts), translated to English. These records must include grades and/or scores received. For transcripts received by the University without English translations, the translation fee will be charged to the student. A list of evaluation agencies is available from the Office of Admissions. For consideration of transfer credit, course descriptions translated to English are required.
  4. Scores from the Test of English as a Foreign Language, (TOEFL), with a minimum score of 550 (or equivalent in the current scoring scale). Students who score below 550, or arrive at the University without TOEFL (or equivalent) scores must enroll in English as a Second Language (ESL) courses and remain enrolled in ESL courses until satisfactory score on UIW in-house TOEFL is achieved. Intensive ESL courses are taught by ELS Language Centers, a division of Berlitz International. Fees for ELS courses are not included in UIW tuition costs. Students whose first language is not English, even though not admitted as international students, may be required to test for English language proficiency and may be required to enroll in language remediation courses.
  5. International Student Health Record Form and Immunization Record. Students will be required to carry health insurance issued by a United States carrier or purchase the University's insurance health plan.
  6. Two letters of recommendation.
  7. Visa information form.
  8. Declaration of finances form.

English as a Second Language

International students whose English skills are insufficient to be admitted to regular university courses are required to take ESL courses (non-credit). ELS courses are taught by ELS Language Centers, a division of Berlitz International. Fees for ELS courses are non-tuition costs, and are not covered in UIW exchange agreements. All exchange students will be expected to pay out-of-pocket cost for ELS courses. Students from non-English speaking countries will receive a waiver from the foreign language core requirement. For further information, please contact the Registrar's Office.

Admission of Exchange Students

  1. Completed and signed International Student Application.
  2. A $20 non-refundable application fee.
  3. Official records of study (university transcript) from home institution, translated to English. For official records received at UIW without English translation, the translation fee will be charged to the student. A list of evaluation agencies is available from the Office of Admissions. Students from those universities with which UIW has sister school agreements may be exempt from this requirement.
  4. Scores from the Test of English as a Foreign Language (TOEFL) with a minimum of 550. Students who score below minimum standards, or arrive at UIW without scores, will be required to take English as a Second Language (ESL) courses. ESL courses are taught by ELS Language Centers, a division of Berlitz International. Fees for ELS courses are no tuition costs, and are not covered in UIW exchange agreements. All exchange students will be expected to pay out-of-pocket costs for ESL classes. In some circumstances, this requirement may be waived.
  5. International Student Health Record Form and Immunization Record. Students will be required to carry health insurance issued by a U.S. health carrier or purchase the University's health insurance plan.
  6. Two letters of recommendation.
  7. Visa Information Form.
  8. Declaration of Finances Form.
  9. Students seeking degree status are required to follow guidelines listed in the section for Admission of International Students.

Early Admission for High School Students

Although most freshman applicants will not enter the University of the Incarnate Word until after high school graduation, the University will consider applications from well-qualified candidates who have not yet completed their high school program. Such students must show evidence of maturity and the ability to profit from University course work before graduating from high school.

Early entrance candidates must submit completed application and fee, an official high school transcript, SAT and/or ACT scores taken, and supporting letters of recommendation from the student's guidance counselor and/or principal. Approval from the student's high school and University faculty is required to be admitted and enrolled under this program.

Admission for Home Schooled Students

Applicants who are home schooled are required to submit a copy of their home school curriculum, SAT or ACT exam scores, and a letter of explanation regarding home school environment. An interview, letters of recommendation, and assessment testing may be required in some circumstances.

Senior Connection

In this program, selected high school seniors may earn 12 to 18 hours of college credit while completing the requirements for high school graduation. The program grants dual credit for courses that have counterparts at the high school level. Students are eligible for any course available to an entering University freshman. As in the case of other University students, exceptions to prerequisites are handled on an individual basis. All Senior Connection courses are taught by the University of the Incarnate Word faculty with the same syllabus, same textbook, and same rigor as any other section taught on the campus. Senior Connection courses are open to any University of the Incarnate Word student for whom the scheduled time is more appropriate than other sections of the same course. Senior Connection students must have the approval of both high school administration and their University advisor before registering for courses. As with other University of the Incarnate Word courses, some Senior Connection courses utilize facilities of St. Anthony Catholic High School during day hours.

Admission of Non-Degree Seeking Students

Students not wishing to receive a degree from the University of the Incarnate Word and who have not completed a bachelor's degree may be admitted to the University based on the same requirements as a degree-seeking student. Consult the bulletin under the sections 'Admission of New Freshmen' and/or 'Admission of Transfer Students' to determine applicable admissions requirements. The applicant, if accepted, would matriculate as an undergraduate non-degree-seeking student.

A degree-seeking student in another University may, upon authorization by the institution, enroll in approved courses at the University of the Incarnate Word as a transient student without submitting an official transcript. A letter of good standing or a letter of permission from the home institution's Academic Dean or Registrar may be submitted in place of the transcript. An application for admission must also be on file in the Office of Admissions.

A student may accumulate no more than 24 semester hours under the non-degree seeking status without special clearance from the Registrar. Approved international exchange students may petition to accumulate hours beyond the 24-hour limit.

Admission of Post-Baccalaureate/Post-Masterís Students

A student who holds a degree from an accredited college or university may take additional courses. An official transcript from the institution from which the degree was received should be submitted, as well as an application for admission to the University. Post-baccalaureate/post-master's students may accumulate no more than 24 undergraduate hours without special clearance. In addition, they may take no more than 9 hours at the graduate level without being admitted to a graduate degree program.

Re-Admission to the University

University of the Incarnate Word students who have been absent from the University for one full academic semester (Fall/Spring) or more must apply for re-admission to the University. This no-fee application is available through the Office of Admissions. Official transcripts of all coursework completed while absent from the University must be submitted prior to re-admission.

Students who left the University on academic probation or enforced withdrawal are advised to show evidence of positive life change and/or academic progress in support of the application in addition to the requirements listed in the prior paragraph. All such decisions are referred to the Dean of Enrollment in consultation with the Director of University Advising.

Admission of Graduate Students

See Graduate Bulletin.

Appeal of an Admissions Denial

Applicants denied admission to the University may appeal the decision by completing the appeal process form available at the Office of Admissions and on the university's website. The form should specify the reason(s) for the appeal, and relevant new information (updated GPA, increased rank, letters of recommendation, new SAT/ACT scores, etc.) should be include.

Appeals will be review by the Dean of Enrollment in collaboration with the Director of the University Advising Center and/or Vice-President for Academic and Student Affairs, and the Vice-President for Administration.

Permission to Audit

Persons who have not been admitted to the University may apply for permission to audit a course without credit. Courses audited are not applicable towards a degree, and permission to audit does not constitute admission to the University. For further information on auditing a course, contact the Registrar's Office.

Immunization Requirements

In compliance with Section 97.63 of the Texas Administrative Code, all full-time students at the University must provide proof of immunization for measles, mumps, and rubella (MMR 1 and 2), and a Tetanus/Diphtheria (TD) booster received within the last 10 years during their first semester of enrollment. Lacking such verification, students should obtain the required immunizations from their private physician or through their local Public Health Department.

It is recommended but not required for any undergraduate less than 25 who wish as to reduce their risk of meningococcal disease to consider vaccination. Freshmen should consider the meningitis vaccination preferably at entry into college and if they are going to live in dormitories or residence halls.

Students enrolled in Health Care majors, which will involve direct patient contact (Nursing, Nutrition, and Nuclear Medicine) are subject to more stringent immunization requirements prior to being admitted to clinical settings. For further information, contact Health Services at (210) 829-6017.