In an effort to increase the efficient transfer of ideas and ascertain that the University of the Incarnate Word’s (UIW) international protocol is followed, any and all parties, including administrators, faculty, and/or recruiters are required to apprise the Vice President for International Affairs, before commencing any formal or informal discussions with partner and/or non-partner institutions regarding international initiatives, including potential international articulation agreements.
The University of the Incarnate Word (UIW) requires an established sister school agreement before proceeding to a series of required steps in order to establish an international articulation agreement.
Non-sister school partners, wishing to establish an international articulation agreement, are encouraged to contact the Director of international Affairs in order to obtain additional information regarding the UIW partner acquisition process.
The University’s President and/or the Vice President for International Affair’s authorization to commence the analysis of an international articulation program proposal is required before proceeding to milestone 1.
Milestone 1- Initiation Protocol:
The President and/or the Vice President for International Affairs shall apprise the supervisory dean and appropriate UIW executive administrators required to analyze and approve the program proposal. Executive administrators may include the UIW Provost.
In collaboration with the Director of international Affairs, the supervisory dean(s) and academic director(s) (or designated key faculty), from both institutions, within the respective discipline(s), must be involved in consultative and collegial processes as early as possible. Furthermore, when establishing new articulation agreements and/or revising existing agreements, institutions must exchange information essential for informed timely decision-making by the administrators and faculty from both sending and receiving institutions.
During milestone 1, the deans and academic directors from both institutions shall:
Milestone 2- Analysis and Review:
During milestone 2, the deans and academic directors from both institutions shall exchange the requested information identified during the activities from milestone 1.
During this milestone, both parties shall discuss and agree upon the following:
Once the above information is agreed upon by both institutions, the Dean, Academic Director, and Director of International Affairs shall meet with the UIW Registrar's Office in order to implement a formal review of the program and proposed transferable courses. Any and all recommendations must be addressed before proceeding to Milestone 3.
Milestone 3 – Articulation Agreement Development:
Milestone 3 encompasses the stage in which the proposed articulation agreement is written specifying the details that not only explain the intent of the academic program, but also provides specific requirements needed for students to earn the designated degree.
An exemplary articulation agreement will contain the following elements:
Milestone 4- Program Promotion and Scheduled Continuous Evaluation:
Milestone 4 offers a best practices approach regarding promotion of the established program(s) and a suggested method for evaluation.
Promotion of the program will be scheduled immediately upon the establishment of the program. Promotional activities will include, but are not limited to:
It is recommended that the academic directors of each institution schedule yearly program evaluation meetings (via telephone, if face-to-face meetings are not feasible) to discuss the following topics:
NOTES: Transfer students shall be subject to the same regulations regarding applicability of catalog requirements as are domestic students and are expected to complete comparable requirements consistent with the university’s credit transfer policies.
In the event that an articulation agreement is modified during a student's enrollment period and that student has met appropriate enrollment and performance expectations, graduation shall be permitted under the program articulation agreement designated by the student.
The transfer process will provide for the resolution of any disagreements regarding the application or interpretation of articulation agreements or practices as expeditiously as possible, and the resolution should avoid placing an undue burden on students.
Institutions should make good-faith efforts to resolve disagreements at the department or discipline level.