Student Organization Forms
Event & Organization Forms
Annual Renewal Form
Agency Account Renewal
Officer Update Form
New Student Organization Application
Event Approval Request (New- Updated 11/07)
Alcoholic Beverage Activity Permit
You may print out the forms above and submit the forms to the Office of Leadership Activities in the Campus Life office located in Marian Student Center.
Transportation & Liability Forms
Waiver of Liability and Hold Harmless Agreement for Voluntary Activity
Student Passenger in Personal Vehicle of University Employee
Mandatory Attendence Transportation ReleaseYou may print out the forms above and submit the forms to the Office of Leadership Activities or your Department Dean or Director to have on file.
Additional Forms
Media Services Request
Classroom Reservations
In-Kind Donations
Requirements for Temporary Food Establishments
Annual Renewal Form & Agency Account Renewal: All student organizations are required to submit Annual Renewal and Agency Account Renewal forms to update the contact information of officers and advisor(s) in order to be recognized by the Student Government Association and the Office of Leadership Activities. Forms are due in May or by September 1 if your organization's elections happen in the fall.
Officer Update Form: If your student organization elects new officers during the school year, please submit the Officer Update form so that the Office of Leadership Activities will be able to check grades and maintain updated contact information for the new officers. This form should only be used to update the contact information for officers that is different from the the last Annual Renewal form that you submitted.
New Student Organization Application : Find out how to start a new student organization.
Event Approval Request: All events and activities scheduled on or off campus, such as speakers, parties, field trips and fund-raising activities, must be coordinated and approved by the Office of Leadership Activities. This approval allows the event to be conducted in the name of the organization, publicized on campus and makes it eligible for SGA funding. In addition, when five or more members of a registered student organization participate in an activity, it is considered an official organization event and must be approved by the Office of Leadership Activities. The excursion request information is now on the event approval form. An Event Approval form is not required for regular business meetings (unless there is an outside speaker) or for participation in already approved University events such as Athletic events or events sponsored by the Campus Activities Board or Student Government Association.
Waiver of Liability and Hold Harmless Agreement for Voluntary Activity: Any voluntary event or activity (typically off-campus and/or overnight) where transportation may or not be provided or arranged by UIW is subject to requiring this Waiver of Liability and Hold Harmless Agreement. Please contact of the Office of Leadership Activities with any questions about the use of this form. Off-campus and/or overnight events must also complete the Event Approval.
Student Passenger in Personal Vehicle of University Employee: This release is to be used in the limited and unlikely situation where the student is involved in an activity voluntarily and is giving permission to be transported by an employee of UIW in the employee’s personal vehicle.
Mandatory Attendence Transportation Release: This release is to be used when UIW is providing the transportation for the student and the student’s attendance at the event or activity is mandatory. For example, where a student is enrolled in a class that requires an out-of-town filed trip.
Alcoholic Beverage Activity Permit: Must be submitted three (3) weeks prior to the event along with the Event Approval Request form.
Media Services Request for Audio/Visual Equipment for Special Events: Use this form to assist in the planning, scheduling, and delivery of audio-visual equipment for university-sponsored events scheduled through the Leadership Activities Office. Submit form to the MediaCenter within three (3) weeks of the event date. You can email it to mediacenter@uiwtx.edu or print it, fill it out, and fax to 829-3915. We are unable to accomodate changes within 72 hours of delivery. This form is for reservations only. The Media Center does not guarantee delivery until after the confirmation of the reservation. Upon receipt, they will check availability and email a reply confirming your reservation. Once a reservation has been confirmed, your equipment request will be filled.
Classroom Reservations: Contact the Registrar's Office for classroom reservations.
