Services Available To Student Organizations

The following services are available to registered student organizations:

Assistance in Planning and Running a Successful Organization- Experienced professional staff can help you plan and implement successful events as well as help you identify problems and suggest approaches and solutions.

Assistance in Recruiting- Leadership Activities will advise you about making promotional literature about your student organization.

Establishment of an Agency Account- A student organization agency account can be established in the Business Office that provides the following benefits:

  • The ability to use the University's purchasing system thereby avoiding state sales tax
  • Coverage of funds against theft
  • Continuity of account when officers change


Poster Approval- The Campus Life Office approves posters, banners, and other forms of publicity for distribution or display on all public bulletin boards.Butcher paper and markers are available at the Student Center for making signs.

SGA Officers - SGA Officers and Senators are resources to assist every student organizaion. Feel free to stop by the office with questions, issue, compliments, and concerns.

Mailboxes - Every registered organization is provided a mailbox at the Campus Post Office, if available. Each organization is issued a mailbox key once by the Post Master. If the key is lost, the replacement fee is $10.00. It is recommended that you check your box at least weekly for information and important messages. If your organization uses the University as its mailing address, be sure your address is as follows:

(Name of your organization)
(Your campus box number)
University of the Incarnate Word
4301 Broadway
San Antonio, Texas 78209

Every registered student organization also has a mailbox in the SGA Office. A copy of approved paperwork will be palce in these boxes.


Equipment - Ttables and chairs can be reserved through the front desk at the Student Center. Audio-visual equipment can be reserved through the Media Center. A popcorn popper and cotton candy machine is also available for organization use. To reserve it, contact the Director of the Student Center & Leadership Activities.

Storage Lockers - Every registered organization is provided a storage locker (as availalbe) in the lounge of the Student Center. Each organization is issued a key to the locker by the Student Organizations Coordinator or Director of the Student Center & Leadership Activities. If the key is lost, the replacement fee is $10.00.

Sister Mary Dowling Conference Room - This room, located in the Student Center may be reserved for meetings or events (8 am to 12 am) at the Student Center front desk. The room seats 10-12 persons comfortably.

University Facilities - The SCLA Staff and the Director of Special Events will assist in finding and reserving appropriate facilities for your events. Please refer to the Event Approval Form.

University Vehicles - Registered student organizations can request the use of university vehicles for approved events as vehicles are available. The driver must be 21 or older and be a registered driver. In order to become a registered driver, the student must go to the Human Resources Office and submit his/her name, driver's license and date of birth. A Motor Vehicle check is run which takes about two weeks. If the driver has a clear record, he/she may be approved to become a registered driver and be eligible to drive University vehicles.Your event must be approved before reserving a vehicle. To check on availability and make reservations for a vehicle, call Vehicle Services at 829-3907.