Office of the Registrar - University of the Incarnate Word

Graduation Dates and Deadlines

The Commencement ceremony is held at the conclusion of the fall and spring semesters according to the dates posted on the academic calendar. Those who complete degree requirements during the fall semesters participate in the December Commencement ceremonies. Those who complete degree requirements during the spring semester participate in the May Commencement ceremonies. August degree recipients participate in the December ceremony that follows the conclusion of the summer terms.

Once we receive your application for graduation, you will receive correspondence from us about the status of your application. We will mail the audit letter to you at the address you provide on your application. Afterward, we will correspond with you through your UIW email account (Cardinal Mail). You must use this account regardless of whether or not this is your preferred email account. We encourage you to check this account frequently after you receive the original audit letter from us, particularly during your final semester. We will provide you with information you need pertaining to graduation and we will request from you information we need to award your degree, all through your UIW email account.

Complete details about May 2008 Commencement provided in an Information Packet sent in Mid-March. Check your UIW e-mail.

You will receive information about Commencement and graduation before the start of the spring semester. It is critical that you return the forms sent to you to ensure that seating and tickets are reserved for you. Please keep your address updated with the University so that you receive information about Commencement.

Dates and Deadlines for May 2008 Graduation

January 18 Deadline to apply to graduate for May 2008 graduation. Late fee applied.

January 22
$150 Administrative Fee assessed for late applications

NOTE: applications for graduation may be accepted, on a case by case basis, after the January 22nd deadline. However, tickets will have been allocated at that point, based upon those who applied to graduate by the posted deadline, and additional tickets will not be available for further distribution.

So, although you may be able to graduate and may participate in the ceremonies, you may not receive tickets for your family to attend the Commencement ceremony.

January 24 Last day to submit transcripts for work completed at other institutions that will apply to a degree at UIW

January 24 Last day to submit final grades for courses from previous semester in which an incomplete grade was assigned. Grades of IP for Fall 2008 must be completed by May 9th. Master/Doctoral candidates must complete all courses with IP by May 9th.

January 24 Last day to submit CLEP/DANTES scores for credit toward UIW degree

February 1 Last day to change your date of graduation to a later conferral period. Failure to meet this deadline may result in a late application fee.

February 1 Last day to submit Statement of Intent to Graduate form to the Registrar's Office

March 12-14 Senior Salute at UIW Bookstore. Watch for details in late February.

Mid-March Commencement Information sent by Registrar's Office to candidates to graduate. Check your Cardinal Mail for information.

April 24 Your account balance with the University must be paid in full or you must have made payment arrangements with the Business Office. You will not receive your Commencement tickets or participate in the Commencement ceremonies if your account balance is not clear.

April 30 Graduation Finale, 3:00 - 6:30 p.m., Sky Room in the International Conference Center. Commencement Ticket and Cap and Gown distribution. Your account balance with the University must be clear to receive your tickets. Check your Cardinal Mail for information.

May 9 Last day to submit all final work toward your degree requirements. Grades for courses in which a grade of IP was previously assigned are due on this date.

May 10 Commencement, beginning with the Bacclaureate Mass. Details provided in Mid-March. Check your Cardinal Mail for information.

Dates and Deadlines for August 2008 Graduation

February 29 Deadline for applying to graduate without a fee for August 2008

May 23 Deadline for apply to graduate with a late fee

May 27 $150 Administrative Fee assessed for late applications for August 2008 Graduation

Other dates and deadlines TBA.

Office of the Registrar
University of the Incarnate Word
4301 Broadway, CPO 304
San Antonio, TX 78209
Phone: (210)-829-6006
Fax: (210)-829-3922

January 18	Deadline to apply to graduate for May 2008 graduation. Late fee applied.
January 22	$150 Administrative Fee assessed for late applications NOTE: applications for graduation may be accepted, on a case by case basis, after the January 22nd deadline. However, tickets will have been allocated at that point, based upon those who applied to graduate by the posted deadline, and additional tickets will not be available for further distribution. So, although you may be able to graduate and may participate in the ceremonies, you may not receive tickets for your family to attend the Commencement ceremony.
January 24	Last day to submit transcripts for work completed at other institutions that will apply to a degree at UIW
January 24	Last day to submit final grades for courses from previous semester in which an incomplete grade was assigned. Grades of IP for Fall 2008 must be completed by May 9th. Master/Doctoral candidates must complete all courses with IP by May 9th.
January 24	Last day to submit CLEP/DANTES scores for credit toward UIW degree
February 1	Last day to change your date of graduation to a later conferral period. Failure to meet this deadline may result in a late application fee.
February 1	Last day to submit Statement of Intent to Graduate form to the Registrar's Office
March 12-14	Senior Salute at UIW Bookstore. Watch for details in late February.
Mid-March	Commencement Information sent by Registrar's Office to candidates to graduate. Check your Cardinal Mail for information.
April 24	Your account balance with the University must be paid in full or you must have made payment arrangements with the Business Office. You will not receive your Commencement tickets or participate in the Commencement ceremonies if your account balance is not clear.
April 30	Graduation Finale, 3:00 - 6:30 p.m., Sky Room in the International Conference Center. Commencement Ticket and Cap and Gown distribution. Your account balance with the University must be clear to receive your tickets. Check your Cardinal Mail for information.
May 9	Last day to submit all final work toward your degree requirements. Grades for courses in which a grade of IP was previously assigned are due on this date.
May 10	Commencement, beginning with the Bacclaureate Mass. Details provided in Mid-March. Check your Cardinal Mail for information.

February 29	Deadline for applying to graduate without a fee for August 2008
May 23	Deadline for apply to graduate with a late fee
May 27	$150 Administrative Fee assessed for late applications for August 2008 Graduation