Procedures for Requests to
University of the Incarnate Word Police Department
Under the Texas Education Code 51.212(f) and in reference to the Texas Government Code 552, “a campus police department of a private institution of higher education is a law enforcement agency and a governmental body for purposes of Chapter 552, Government Code, only with respect to information relating solely to law enforcement activities.” Public Information as set out in the Texas Education Code 51.212(f) and in reference to the Texas Government Code 552, is public unless it is confidential by law or falls within an exception to Government Code 552.
Public Information Request Procedures:
In responding to requests for public information as permitted by Texas Education Code 51.212(f), the University of the Incarnate Word is committed to treating all requests for information uniformly without regard to the position or occupation of the requestor, the person on whose behalf the request is made, or the status of the individual as a member of the media Moreover, the University of Incarnate Word will provide the post the appropriate notice informing the public of their basic rights and responsibilities under the Texas Public Information Act.
The university has a duty to respond to any written requests for public information, including those that are made through email or by fax. However, state law provides that the university can designate a person that is authorized to receive email or faxed requests for public information. If the university makes such a designation, the Texas Public Information Act is only activated if the request is directed to the assigned individual. Pursuant to Section 552.301(c), Government Code, the Custodian of Records has been designated by the officer for public information to receive all electronic mail requests for public information. The university is not responsible for responding to electronic mail and fax requests sent to any electronic mail address other than the email address for the University of the Incarnate Word Chief of Police as the Custodian of Records cited below.
Custodian of Records: University of the Incarnate Word Chief of Police
Where to send your requests:
U.S. Mail Delivery: University of the Incarnate Word Chief of Police
4301 Broadway CPO #21
San Antonio, Texas 78209
Hand-Delivery: University of the Incarnate Word Chief of Police
Clement Hall, 1st floor, Room 100
For fax delivery: (210) 829-6093
By e-mail: firstname.lastname@example.org
What your request should include:
Requests for public information under the Texas Education Code 51.212 (f) and in reference to the Texas Government Code 552, must be in writing. Including the following information in your request will help ensure that you receive the information you want:
Sample of a Written Request for Information
Under the Texas Education Code 51.212 subsection (f) and in reference to the Texas Government Code 552, I request access copies of ____________ [Include the name of the document or the type of information. You may also request the information in a particular format (for example: a paper copy or digital format)]. Please provide the information to me at __________________________.
Cost & Billing Information:
Some of the information maintained by UIWPD may contain information that is confidential/protected or not covered Under the Texas Education Code 51.212 subsection (f) and in reference to the Texas Government Code 552, such as the following:
If you want copies of confidential/protected information listed above, it will be necessary for UIWPD to request an opinion from the Office of the Attorney General about this information. The information will not be available for review until after the Attorney General makes a decision about whether the information is to be made available. The Attorney General's office has at least 45 business days to make a decision on whether the information may be released.
If part of the information you requested is considered public information, then you will receive copies of the information, even if a request for an Attorney General's open records opinion is necessary regarding the confidential/protected information. If public information and confidential/protected information are both included in a single document, the document will be provided to you. However, the information believed to be confidential/protected will be redacted (marked out) while the request for an Attorney General's opinion is pending.
If you are not seeking access to confidential/protected information, you may simply state in your request that you do not want any information that is not considered public information by the Office of the Attorney General. If you indicate that you are only seeking information that the Office of the Attorney General considers public information, then it will not be necessary for UIWPD to make a request for an opinion.