To comply with the Drug Free Schools and Communities Act of 1989 and Amendments, students
and employees of Incarnate Word University are informed that strictly enforced policies
are in place which prohibit the unlawful possession, use or distribution of any illicit
drugs, including alcohol, on University property or as part of any University sponsored
The University affirms that illegal drug use is wrong and harmful. Use of illegal
drugs and alcohol abuse by students and employees results in cognitive deficits, loss
of productivity and other health risks. The University of the Incarnate Word is concerned
about students who improperly use alcohol and other drugs and the affects such use
may have on their health, academic success, interpersonal relationships and ultimately
The University of the Incarnate Word alcohol policy expressly forbids possession and/or
consumption of alcohol by students, employees or guests who are under the legal drinking
age (21 years). Possession of drug paraphernalia and the use, manufacture, sale or
distribution on or off campus of illegal drugs by any student is also prohibited.
- Section 12 - Alcohol Policy
- Rationale - This document sets forth the University of the Incarnate Word’s policy
concerning the sale, service or distribution, and consumption of alcoholic beverages
on campus in compliance with federal, state and local laws.
- Policy Guidelines
- Students who are 21 years of age or older are permitted to have alcohol in designated
residence hall rooms. Students who are of legal drinking age may not share or provide
alcohol to any students, employees or guests who are under 21 years of age. Those
under legal drinking age (21) are not permitted to possess and/or consume alcohol.
Those under 21 are not permitted to have alcohol in their residence hall rooms.
- The University will not sell, serve or permit the sale of alcohol on campus except
in specifically designated buildings or facilities named by the President of the University.
The Dean of Campus Life will maintain a current list of those assigned buildings or
facilities, which may be used on a permanent or temporary basis (as designated by
the President of the University).
- Alcoholic beverages may be sold, served or consumed in special use facilities only
if: it is in compliance with law, and it is done at social gatherings approved by
the Dean of Campus Life or the President of the University Alcohol is dispensed by
a licensed third-party vendor or is BYOB.
- Alcoholic beverages may not be possessed or consumed in classrooms, in hallways, residence
hall lounges, on athletic grounds, in the pool area, in campus public areas, including
parking lots, streets, and sidewalks, or any other area as designated by the President
of the University. Any area on campus can be designated for “temporary special use”
at the discretion of the President or the Dean of Campus Life.
- Any person or organization sponsoring an on-campus event must obtain the prior written
approval from the Dean of Campus Life for the sale, service and consumption of alcoholic
beverages for that specific event. The Dean of Campus Life reserves the right to disapprove
the sale or consumption of alcoholic beverages at any event with sound reason.
- The Dean of Campus Life may approve alcoholic beverages at social gatherings meeting
all the following conditions:
- The event is held in a special-use location, facility or building;
- The event is requested by a faculty member, staff, student organization, University
department or division;
- The event will have a majority of individuals over 21 years of age in attendance;
- Food is served and alternate non-alcoholic beverages are provided;
- The sale/serving of alcoholic beverages be discontinued at least one hour before the
event ends; and
- Proper security for the event is provided at ticket booths and distribution areas
where alcohol is sold / served and officers patrol the event location.
- Alcohol is dispensed by a licensed third-party vendor or is BYOB.
- The Dean of Campus Life and the Directors of Campus Police and Special Events will
determine the adequate number of security officers for the event.
- At the beginning of each academic year, the Dean of Campus Life or designee will publicize
this policy in any of the following ways:
- An article in The Logos, addressed to all in the University community;
- A memorandum to the presidents or chief officers of all student organizations and
their faculty or staff sponsors;
- A presentation to all transfer and beginning students during the orientation process;
- A memorandum to the President, vice presidents, deans and faculty.
- Procedures for Serving Alcohol on Campus
- A request for approval of service and consumption of alcoholic beverages at an on-campus
event will be directed to the Dean of Campus Life at least 30 working days prior to
the event. Sponsors initiating such a request should obtain an Alcoholic Beverage
Activity Permit from the Dean of Campus Life or the Director of Special Events.
- At least 15 working days prior to the date of the proposed event, the sponsor should
take the completed permit to the Director of Special Events, who will inform the sponsor
of any specific policy or procedural
limitations regarding the use of the facility. If the Director of Special Events approves
the proposed event, he or she will sign the Alcoholic Beverage Activity Permit and
return it to the sponsor.
- If the University’s food service contractor will be used to serve the alcoholic beverages,
the sponsor must contact the contractor at least fifteen (15) working days prior to
the proposed event. The food service contractor should inform the sponsor of all requirements
for service on the proposed date and will coordinate TABC permits if necessary.
- The sponsor should then contact the Director of Campus Police at least fifteen (15)
working days prior to the scheduled event in order to determine the need for officers
at the scheduled event. The Director will assign the number of officers and assess
the costs to be incurred by the sponsor. If he/she approves the proposed event, the
Director will then sign the Alcoholic Beverage Permit and return it to the sponsor.
- The sponsor will then personally deliver the form to the Dean of Campus Life. If the
Dean approves the event, he or she will sign the form, notify the sponsor, and send
copies to offices involved in coordination of the event.
- After the Dean of Campus Life approves the event, the sponsor will notify the Director
of Special Events who will then place the event on the University Calendar.
- If a planned event is canceled, the sponsor is responsible for notifying the Dean
of Campus Life, the Directors of Campus Police, Special Events and Dining Service
as soon as possible.
- The University will ensure that all permits required by the Texas Alcoholic Beverage
Commission are approved prior to the activity.
- Alcohol Policy Abuse Sanctions
- Alcohol Misuse On Campus
Students who violate the UIW alcohol policy are subject to the following sanctions:
- First offense: Possible sanctions include required participation in an alcohol education activity,
notification of parents for students under 21 years of age and/or mandatory participation
in the “Minor in Possession” course, which has a fee. Appropriate restrictions1 and restitution will be assessed if applicable2.
- Second offense: An alcohol assessment is required and parents of students under 21 years of age
will be notified. Additional sanctions may include conduct probation for up to one
semester, up to 50 hours of supervised community service in an alcohol education activity
and restitution2 if applicable3. If appropriate, removal from residence hall will be implemented and other restrictions
may be assessed.
- Third offense: Conduct action may include suspension for a minimum of one semester or expulsion;
notification of parents for students under 21 years of age; Proof of an alcohol-related
health assessment and compliance with counselor recommendations. The student must
have proof of compliance to be reinstated after suspension. Additional sanctions may
include attendance at AA meetings and/or attendance or enrollment in an in/out patient
1. Restriction is the limiting or removal of certain privileges of participation in the
usual activities of the campus. The duration of the restriction will be specified.
2. Restitution means the offender is required to make reimbursement for damage to or
misappropriation of property. It may take the form of appropriate services to repair
or otherwise compensate for damages.
- Alcohol Violations Involving Minors
The University of the Incarnate Word issues the following penalties for purchase,
sale or distribution of alcohol to a minor(s), including minors in the residence halls.
- First offense: Conduct probation for up to six months and up to 25 hours of supervised community
service in alcohol education activity.
- Second offense: Documented suspension for a minimum of one semester and up to 50 hours of supervised
community service in an alcohol education activity, to be completed prior to reinstatement
at the university; notification of legal authorities.
- Third offense: Expulsion from the university; notification of legal authorities.
- Conduct probation provides opportunity for Campus Life personnel to work with the
student in making changes necessary for continued participation in the co-curricular
activities in which she or he would represent the university. The length of the probationary
period and any other restrictions will be defined by the Dean of Campus Life.
- Texas State Law
Information on Texas State Law regarding the sale, serving and use of alcoholic beverages
may be obtained from the Dean of Campus Life.
- Section 13 - Illegal Drug Policy
This policy on controlled substances provides flexibility for the university in addressing
drug-related offenses on or off campus. Moreover, it permits the university to address
its fundamental mission of holistic education and development of human potential.
While recognizing that there is a need to address violations related to the use or
possession of controlled substances, the university must address the education and
well being of all its students and employees. This policy permits sanctions involving
probation and counseling for rehabilitation purposes when appropriate. Furthermore,
students and employees are also subject to all legal sanctions under local, state
and federal law for any offenses involving illegal drugs on university property or
at university activities. Sanctions imposed by the university may include conduct
action and/or the completion of an appropriate rehabilitation program. Sanctions imposed
by the university may include conduct action and/ or the completion of an appropriate
rehabilitation program. The university has a “Safe Harbor” rule for athletes. Athletes
are subject to drug testing, and in the event that a test is positive, that student
will face a conduct complaint for violations of the drug policy. However, UIW believes
that students who have a drug and/or addiction problem deserve help. If an athlete
of their own volition brings use, addiction or dependency to the attention of university
officials outside of the threat of drug tests, and seeks assistance, a conduct complaint
will not be pursued. However, a behavioral contract may be used to track recovery
and cooperation with treatment by the athlete, as long as no violence or harm to self
or others are indicated. The Dean of Campus Life is the person charged with the responsibility
to oversee and coordinate campus conduct procedures involving students, which include
a system of hearings, interim action, and the availability of final review. The Director
of Human Resources is charged with working with the appropriate Deans or Vice Presidents
to assure that employees have a similar system hearings, interim action and final
review. These administrative officers, working with the appropriate institutional
leadership, will ensure the consistent enforcement of conduct sanctions, the required
reviews of program effectiveness, and the implementation of needed changes.
- “Illegal drugs” are defined as a substance or substances defined and regulated under
the provisions of the Federal Controlled Substances Act and of Article 4476-14 or
Article 4476-15 of Vernon’s Texas Civil Statutes, and includes but is not limited
to CNS depressants, CNS stimulants, hallucinogens, other illegal drugs such as PCP
(angel dust) and cocaine or crack.
- “Use of a drug” includes possession of drug paraphernalia; use, possession, manufacture,
sale or distribution, on or off campus, of any one or more illegal drugs as before
mentioned. It also includes misuse of prescription medication.
- “On campus” means any building, facility, grounds or other property owned, leased
or controlled by UIW.
- Policy Guidelines
An individual, student or employee who has been found in violation of the polices
on illegal possession, use, sale, manufacture or distribution of any drug, narcotic
or controlled substance, or any misuse of prescription drugs, whether the infraction
occurred on or off campus, are subject to suspension from enrollment and/or employment
at the university for a period of not less than the remainder of the semester in which
the infraction occurred. For a first offense, sanctions may include suspension or
required counseling and/or rehabilitation along with other appropriate consequences.
For a student, sanctions require the approval of the Dean of Campus Life. Sanctions
will be determined for employees by the appropriate Dean or Vice President in consultation
with the Director of Human Resources. The Dean of Campus Life will submit a written
statistical report on drug use each quarter to the President of the University and
to the Vice President of Academic & Student Affairs. A similar report will be compiled
by the Director of Human Resources and submitted to the President. A second finding
of violation for a drug-related offense will result in the permanent expulsion of
a student or termination of employment with the university.
- Illegal Drug Sanctions for Students
The following are University of the Incarnate Word sanctions for unlawful use, possession
or distribution of controlled substances.
- For the manufacture, sale or distribution of illegal drugs
- Expulsion from the university and notification of legal authorities. Parents may also
be notified for students under 21 years of age or older but who are dependents.
- For the possession or use of drug paraphernalia and/or illegal drugs:
- First offense: Suspension from the university for a period of not less than the remainder of the
semester in which the infraction occurred or assessment for chemical dependency and
action to address the individual situation; immediate removal from campus housing;
possible notification of parents for students under 21 years of age or who are older
but dependents; possible notification of appropriate legal authorities4.
- Second offense: Expulsion from the university; notification of parents for students under 21 years
of age or who are older but dependents; notification of legal authorities.
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