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Uploading Images & Documents Files

Home  >  OU Campus Self-Help  >  Operations  >  Uploading Images & Documents Files

OU Campus allows images (JPGs, GIFs, PNGs, etc) & document files, such as PDFs, Microsoft Word documents, spreadsheets, and other file types, to be uploaded and linked in your site. OU Campus identifies these as binary files, which incidentally, must be published before being viewable on the production server.

Follow these steps on how to upload images and documents to your OU Campus site.

Uploading a Document file by means of Creating a Link

You can upload a document file to your site via creating a text link. This is usually the most common method in linking a document to your web page. For documentation on how to do this, please see the Adding Internal Links to Documents via Upload Function section in the Add Links page for more information.

Uploading a Single File

  1. To upload a file, navigate to Content > Pages.
  2. Navigate to the location in the folder structure where the files should be uploaded. NOTE: Your OU Campus site should have an 'images' folder for all your image files, and a 'documents' folder for all your document files. Please upload your images/documents files in their appropriate folders. This allows for better maintenance of all files in your web site.
  3. Click the Upload icon in the upper right-hand portion of the screen.
    upload
    Figure 1. Upload Icon
  4. Alternatively, files can be dragged directly to the folder structure for upload.
    upload by dragging
    Figure 2. Dragging Files to Upload

However, if not dragging files directly in to the folder structure, after clicking Upload, the Upload to dialog is available and several additional features are available for configuration before finalizing the upload.

upload to dialog
Figure 3. Upload To Dialog

Setting the Properties for an Upload

  1. From the Access Group drop-down, select the group that should have access to the uploaded file or files. You can only choose a group to which you belong.
  2. Select an Upload Type. The available types are:
    • Standard: When selected, allows files to be dragged to the dialog or browsed for by clicking Add Files.
    • Upload and Edit Image: An image can be selected for upload, edited, and then uploaded.
    • Zip: Allows the a zip file to be uploaded.
  3. By default, files are not overwritten. To allow files to be overwritten, select the Overwrite Existing checkbox.

Selecting a File to Upload

A file can be uploaded by browsing the local computer or by dragging to the dialog. Both methods allow for selecting multiple files for upload at one time.

Dragging a File to Upload

  1. From the Upload dialog open, click and drag the file or files to upload. Multiple files may be selected and uploaded at one time. On a PC, use CTRL+Click, Shift+Click, or click and drag to select multiple files. For a Mac, use the Command key to select multiple files. Drag the selection from the file browser window to the OU Campus upload dialog.
    dragging file to upload
    Figure 6. Dragging Multiple Files to Upload
  2. Alternatively, click the Add Files button to browse and select local files.
    add files button
    Figure 7. Add Files
  3. Files may be renamed within the upload dialog at this point by clicking Rename, entering the new file name, and clicking OK.
    rename files
    Figure 8. Rename File
    Note that after renaming a file, the modification can be reverted by clicking Revert.
  4. Click Start Upload to upload the files.

    During the upload the status is shown as In Progress, and when completed, as Done. If a file could not be uploaded, which may be the case if it does not follow file naming conventions configured by the site, the status message indicates an error and the file is not uploaded.
    upload error
    Figure 9. Upload Error
  5. Click Close when finished.
upload succes
Figure 10. Upload Success

Uploading Directly to the Folder Structure

Files may be uploaded to the Pages list view directly by dragging from a local computer on to the directory to where they should be uploaded.

  1. Locate the appropriate folder or subfolder where files should be uploaded.
  2. From the desktop or computer's file browser, select the files for upload.
  3. Drag the files into the Internet browser and drop them in the desired folder.
    upload multiple files from computer to browser
    Figure 11. Upload Multiple Files to Browser from Computer
  4. A success message confirms the upload of the files.