Pages and other content within OU Campus are edited on a staging server. They must
be published in order to be viewable on the World Wide Web. If an approval workflow
is in place for a site, a user may see a Submit button rather than a Publish button.
In this case, the user should send the page to the approver or other user if applicable,
for review and publishing.
Publishing a page or other content can be as simple and easy as clicking the Publish
At the time of publish, various qualitative reviews of a page are available, such
as: to check the spelling, check compliance to an accessibility standard, checking
for broken links, and to validate to the W3 standard for HTML.
Binary file types also must be published to the production server.
Final Check gives a user the capability to perform a series of quality assurance tests
on a page before publishing. These include spell checking, link checking, W3C validation,
and/or accessibility compliance.
Click Run All to run all checks, or click any of the enabled checks to selectively
run checks. Once the check has completed, click any of the indicated errors to view
them. It is strongly advised that the errors be resolved prior to publishing the page.
Note that the identification of errors, warnings, or problems does not prevent the
page from being published.
Publishing a Page
A page may be published in any of three ways:
A page can be published immediately after editing and saving the page by clicking
the Publish button in the page actions toolbar.
A checked-out page can be published by navigating to the Pages List view and hovering over Publish on the page row.
Multiple pages can be selected for simultaneous publish. Simply check the boxes in
front of the pages to be published, and click the Publish option at the top of the page list view.
Clicking the Publish button displays a publish dialog. Within this screen the following tools may be found:
Final Check: This tab includes a set of checks that can be run manually by the user or can be
set to automatically run by the system administrator.
Run All: Click to run all available checks on the selected output. See Final Check.
Spell Check Language: The default language (as determined by the Locale setting) for the spell check dictionary
is shown, but a different dictionary can be selected by which to run the spell check
Spelling: Checks the spelling on a page in the given language selected in the Spell Check
Links: Checks for broken links on the page. Links may be broken due to unpublished dependencies.
If available, the Also Include Unpublished Dependencies checkbox can be selected to
publish files that have been linked to, but not yet published.
W3C Valid: Checks a page for valid HTML and XHTML markup, depending on the schema setting.
Accessibility: Checks if the accessibility of a page complies to the standard defined by an administrator
(i.e., WCAG, Section 508, Stanca Act, or BITV).
Version Description: This will allow a version description to be included in order to indicate what was
updated and why the page is being published. This can be useful when choosing previous
versions in which to revert.
Schedule: This tab allows for a scheduled publish, rather than an immediate publish, of the
page. A user can select the date and time of publish, and choose to repeat the publish
according to a schedule if desired. A user is also notified of publish, and can choose
to be notified in the user's OU Campus Inbox only or also to the user's external email.
Publish: Allows a user to publish the page.
If a user does not have publishing rights, they will not be able to access the Publish
dialog as no Publish item will be available.
Viewing the Publish Notes
Once a file has been published, the message input before the file is published can
be viewed within the versioning system. To view the notes, check out a page from Content > Pages. Hover over Review on the page row and choose Versions.
This will present a log of the publishes and backups, including any messages.