Publishing Your Content

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Pages and other content within OU Campus are edited on a staging server. They must be published in order to be viewable on the World Wide Web. If an approval workflow is in place for a site, a user may see a Submit button rather than a Publish button. In this case, the user should send the page to the approver or other user if applicable, for review and publishing.

Publishing a page or other content can be as simple and easy as clicking the Publish button.

At the time of publish, various qualitative reviews of a page are available, such as: to check the spelling, check compliance to an accessibility standard, checking for broken links, and to validate to the W3 standard for HTML.

Binary file types also must be published to the production server.

Final Check

Final Check gives a user the capability to perform a series of quality assurance tests on a page before publishing. These include spell checking, link checking, W3C validation, and/or accessibility compliance.

Click Run All to run all checks, or click any of the enabled checks to selectively run checks. Once the check has completed, click any of the indicated errors to view them. It is strongly advised that the errors be resolved prior to publishing the page. Note that the identification of errors, warnings, or problems does not prevent the page from being published.

final check before publishing
Figure 1. Final Check before Publishing
example of spell check errors
Figure 2. Example of Spell Check Errors

Publishing a Page

A page may be published in any of three ways:

  1. A page can be published immediately after editing and saving the page by clicking the Publish button in the page actions toolbar.
    page actions toolbar
    Figure 3. Page Actions Toolbar
  2. A checked-out page can be published by navigating to the Pages List view and hovering over Publish on the page row.
    publish drop-down
    Figure 4. Publish Drop-down
  3. Multiple pages can be selected for simultaneous publish. Simply check the boxes in front of the pages to be published, and click the Publish option at the top of the page list view.
    publish multiple files
    Figure 5. Publish Multiple Files

Clicking the Publish button displays a publish dialog. Within this screen the following tools may be found:

  • Final Check: This tab includes a set of checks that can be run manually by the user or can be set to automatically run by the system administrator.
  • Run All: Click to run all available checks on the selected output. See Final Check.
  • Spell Check Language: The default language (as determined by the Locale setting) for the spell check dictionary is shown, but a different dictionary can be selected by which to run the spell check against.
  • Spelling: Checks the spelling on a page in the given language selected in the Spell Check Language box.
  • Links: Checks for broken links on the page. Links may be broken due to unpublished dependencies. If available, the Also Include Unpublished Dependencies checkbox can be selected to publish files that have been linked to, but not yet published.
  • W3C Valid: Checks a page for valid HTML and XHTML markup, depending on the schema setting.
  • Accessibility: Checks if the accessibility of a page complies to the standard defined by an administrator (i.e., WCAG, Section 508, Stanca Act, or BITV).
  • Version Description: This will allow a version description to be included in order to indicate what was updated and why the page is being published. This can be useful when choosing previous versions in which to revert.
  • Schedule: This tab allows for a scheduled publish, rather than an immediate publish, of the page. A user can select the date and time of publish, and choose to repeat the publish according to a schedule if desired. A user is also notified of publish, and can choose to be notified in the user's OU Campus Inbox only or also to the user's external email.
  • Publish: Allows a user to publish the page.

If a user does not have publishing rights, they will not be able to access the Publish dialog as no Publish item will be available.

Viewing the Publish Notes

Once a file has been published, the message input before the file is published can be viewed within the versioning system. To view the notes, check out a page from Content > Pages. Hover over Review on the page row and choose Versions.

selecting version notes
Figure 6. Selecting Version Notes

This will present a log of the publishes and backups, including any messages.

versions screen
Figure 7. Versions Screen