Click on each numbered step for more information.
If you are not already enrolled at UIW, your first step is to apply to the university at the following links:
New Students: www.uiw.edu/admissions.
Students that are Reapplying for Admission: http://www.uiw.edu/readmission/.
Be sure to tell the university admissions office that you plan to apply to the UIW nursing program.
When you apply to the university you will be assigned a UIW ID, input that ID into the “Additional Information” section of the NursingCAS application.
Deadlines for application and acceptance to the university:
Deadline to complete Nursing CAS application, including uploading required Immunization, HESI and Background Check Forms:
Applicants should apply to UIW’s Traditional BSN program through NursingCAS.
Important Information concerning Uploading Documents to Nursing CAS: You MUST release uploaded documents to be viewed by UIW. To do this:
Monitor the Status of Your Application:
The “My Messages” section of the NursingCAS application will include any messages that NursingCAS or a school has sent to you.
Messages will be sent to the “My Messages” inbox and your personal email address that you created your account with.
Use the “Quick Status Menu” options to check:
View this short instructional video on how to complete a NursingCAS application.
This is a helpful PowerPoint as well, http://www.nursingcas.org/documents/NursingCAS101_Web.pdf.
For questions regarding the NursingCAS application please contact NursingCAS:
Phone at 617-612-2880 (M– Th 9:00 AM – 7:00 PM ET, Fr 9:00 AM – 5:00 PM ET)
E-mail at email@example.com.
Send official transcripts from all colleges and universities attended directly to NursingCAS at the office below.
Important Information Concerning Transcripts:
Note: You must input ALL(including in-progress course work) of your college level coursework into the NursingCAS application EXACTLY how it appears on your Transcripts.
There is a short, instructional video posted here on how to accurately complete this section.
Detailed instructions are posted here.
If you would rather have NursingCAS staff enter in your coursework data on your behalf then you have the option of paying an additional fee to use the Coursework Entry Service. Click here to learn more about the service.
Use the Quick Status Menu while logged into your NursingCAS application to check to see if your transcripts have been received or use this link:
Reminder: The following is a list of prerequisite courses needed for admission into the Traditional BSN program. Candidates must have completed the course with a C or better or be currently enrolled in the following courses to be considered for admission into the program:
Transcripts must show completion of, or enrollment in, the prerequisite courses.
Immunization/CPR Requirements for School of Nursing Applicants
All students are required to meet recommended standards for immunizations for Health Professions Personnel. Immunizations are required upon admission to the program and updated periodically as required.
Professional documentation is required for medical contraindications.
The following immunizations must be completed and appropriately documented by February 1st (Fall applicants) or September 1st (Spring applicants).
Hepatitis A/B vaccine series (at 0, 1, 6m schedule) or,
Hepatitis A/B vaccine series (alternative schedule with booster at 12m).
Note: Laboratory evidence (titer) not accepted in lieu of vaccine documentation.
History of chickenpox not accepted.
Note: Tdap (Tetanus-Diphtheria-Pertussis) is the adult/older children vaccine. It is not to be confused with Td (Tetanus-Diphtheria vaccine) or DTaP (Diphtheria-Tetanus-Pertussis vaccine, intended for children).
Download and complete the Immunization Validation Form. This form must be completed by your Healthcare Professional. After all parts of the form are completed, it must be uploaded to your Nursing CAS Application under the Upload Documents Link on or before February.
Upon admission to the nursing program, you will be required to provide official immunization records, current CPR certification (American Heart Association BLS for Healthcare Provider or American Red Cross CPR/AED for Professional Rescuers and Health Care Providers) and First Aid certification (American Heart Association or American Red Cross).
A note to all prospective students:Beginning January 1, 2012, Texas law requires all students under the age of 30 to provide proof of immunization against bacterial meningitis in the preceding five years prior to registering for classes. The law, which applies to students at all higher education institutions, both public and private, is meant to protect the health and well being of all on campus. For more information please contact Health Services at 210-829-3125 or visit their website at http://www.uiw.edu/health/meningitischange.html
The HESI Admissions Assessment (A2) exam is open to applicants to the University of the Incarnate Word nursing program from April 30, 2014 to June 25, 2014.
A minimum score of 75 on each of the 7 tests on the HESI Admission Assessment™ (A2) is required for admission to the nursing program.
Tests sections include:
Applicants are encouraged to use the HESI Admission Assessment™ Test Study Guide when preparing for the exam. The guide may be purchased at the Elsevier website. Applicants may also use the UIW Study Guide.
Registering for the HESI:
In order to take the HESI Admission Assessment (A2) exam you will need to create a student account with Elsevier.
Click on the following link and it will take you to the Elsevier/EVOLVE site: https://evolve.elsevier.com/cs/store?role=student.
When you log into your account and go to the link to request the HESI Admissions Assessment (A2) exam, you will be asked to enter a prospective school’s ID.
UIW ID – 198802
You will receive a confirmation that your request was submitted successfully.
Within 2-3 working days, expect an email that will have information and a link to schedule the exam appointment.
Mandatory Texas Board of Nursing Background Check
The School of Nursing requires that each applicant complete a criminal background check during the application process through the Texas Board of Nursing (BON). Following review, the BON reports directly to the applicant by mail. If accepted, applicants must show this verification of the background check by the BON. In the event that the applicant was required to petition for a declaratory order, a copy of the declaratory order must be presented to the BSN program chair. This BON documentation is a mandatory requirement for acceptance/enrollment in the program.
Criminal Background Check Procedure
Texas residents. Texas residents will be notified by the school of nursing (SON) via email with permission/direction for fingerprinting about 30 days after the application deadline. Applicants will have 10 days from the date of the notification to complete the fingerprint screening by the designated office. Fingerprint screening cannot be done in advance of the email notification which identifies the individual as an applicant to the University of Incarnate Word School of Nursing.
Applicants residing outside Texas. A fingerprint card can be requested from the Texas Board of Nursing website at www.web-requests.asp. Fingerprinting should be conducted by a person who is appropriately trained to collect them. Your local law enforcement agency should be willing to assist you. It is important to note that the completed fingerprint card is to be returned to Dr.Julie Nadeau, even though the card may state otherwise, to forward with local applicants’ roster. Mail to
Dr. Julie Nadeau
Ila Faye Miller School of Nursing
University of the Incarnate Word
4301 Broadway St
San Antonio, TX 78209
Do not return to the board of nursing. If you have questions about this process please contact Dr. Spana at firstname.lastname@example.org.
Applicants who have previously received documentation of clearance from the Texas Board of Nursing may submit that information when requested. Persons licensed in Texas as LVNs in the past 5 years are exempt from this school requirement.
Applicants need to complete the acknowledgement form and submit it to Nursing CAS under the Documents Upload link in Nursing CAS on or beforethe application deadline in order to begin the background check process.
Applicants should be aware that a declaratory order may be required from the BON if the applicant has a reportable criminal offense, history of alcohol or drug abuse, or a history of serious mental illness. The applicant will need to petition for a declaratory order.
A petition for Declaratory Order is a formal disclosure to the Board of an outstanding eligibility issue that may prevent an applicant in taking the NCLEX examination upon completion of a nursing program. The Declaratory Order process permits the Board to make decisions regarding a petitioner's eligibility for licensure prior to entering or completing a nursing program.
The applicant should be aware that answering “yes” to any of the following will require the applicant to petition for a declaratory order.
A. been convicted of a misdemeanor?
B. been convicted of a felony?
C. pled nolo contendere, no contest, or guilty?
D. received deferred adjudication?
E. been placed on community supervision or court-ordered probation, whether or not adjudicated guilty?
F. been sentenced to serve jail or prison time? Court-ordered confinement?
G. been granted pre-trial diversion?
H. been arrested or have any pending criminal charges?
I. been cited or charged with any violation of the law?
J. been subject of a court-martial; Article 15 violation; or received any form of military judgment/punishment/action?
Additional questions and details on required documentation may be found at http://www.bon.state.tx.us/olv/pdfs/DOapp.pdf
Applicants who believe they have a reportable background should promptly file/petition for a declaratory order as soon as possible. Also promptly file/petition if there is a history of addiction or mental illness. If a record of criminal conduct is received by the BON an application for a Declaratory Order must be filed. Processing the application may require 4 or more months. Delay in receiving clearance may exclude the applicant from acceptance/enrollment in the nursing program.
Legal Requirements for RN Licensure
This information was obtained from the Texas Board of Nursing (BON). See www.bne.state.tx.us for further information or contact:
Texas Board of Nursing
333 Guadalupe, Ste 3-460, Austin, TX 78701
Phone: 512-305-7400 or submit questions to email@example.com