Nursing Programs

How to Apply to the Traditional BSN Program

Attention!!!!

Deadline for the Spring 2015 Application has changed.
Applications must be submited by July 1, 2014.

 

Click on each numbered step for more information. 

1. Apply to the University

If you are not already enrolled at UIW, your first step is to apply to the university at the following links:   

            New Students: www.uiw.edu/admissions.

Students that are Reapplying for Admission: http://www.uiw.edu/readmission/.

Be sure to tell the university admissions office that you plan to apply to the UIW nursing program.

When you apply to the university you will be assigned a UIW ID, input that ID into the “Additional Information” section of the NursingCAS application.

Deadlines for application and acceptance to the university:

  • by July 1st for Spring admission into the nursing program
  • by February 1st for Fall admission into the nursing program
2. Apply to the Traditional BSN Program via NursingCAS

Deadline to complete Nursing CAS application, including uploading required Immunization, HESI and Background Check Forms:

  • by July 1st for Spring admission into the nursing program
  • by February 1st for Fall admission into the nursing program

Applicants should apply to UIW’s Traditional BSN program through NursingCAS.

  • Visit www.nursingcas.org
  • Click “Apply Here” to initiate your application.
  • Click on “Create Account”
  • Complete the required fields in order to start your application.
  • Select UIW’s program in the “Designations” section of the NursingCAS application.
  • If UIW is the first school you are applying to, you will be charged $45 and if UIW is the second you apply to via NursingCAS then you will be charged $30. You MUST pay this fee to submit your application to UIW.
  • Upload your Immunization Validation Form, HESI Scores, and Acknowledgement of Information Form (Background Check) under the “Upload Documents” link in the Nursing CAS application.

Important Information concerning Uploading Documents to Nursing CAS: You MUST release uploaded documents to be viewed by UIW. To do this:

  • Click “Designations”
  • Click “Designated Schools”
  • Choose UIW
  • Use pull-down menu under Uploaded Documents to release documents for viewing

Monitor the Status of Your Application:

The “My Messages” section of the NursingCAS application will include any messages that NursingCAS or a school has sent to you.

Messages will be sent to the “My Messages” inbox and your personal email address that you created your account with.

Use the “Quick Status Menu” options to check:

View this short instructional video on how to complete a NursingCAS application.

This is a helpful PowerPoint as well, http://www.nursingcas.org/documents/NursingCAS101_Web.pdf.

Detailed instructions and FAQs are available too. Instructional videos are posted on the NursingCAS YouTube channel.

For questions regarding the NursingCAS application please contact NursingCAS:

Phone at 617-612-2880 (M– Th 9:00 AM – 7:00 PM ET, Fr 9:00 AM – 5:00 PM ET)

            OR

E-mail at nursingcasinfo@nursingcas.org.

3. Send Official Transcripts

Send official transcripts from all colleges and universities attended directly to NursingCAS at the office below.

NursingCAS                                 
P.O. Box 9201
Watertown, MA 0247

Important Information Concerning Transcripts:


  • NursingCAS processes the transcripts on behalf of UIW.
  • Transcripts must be official and sent directly from your school’s Registrar’s Office.
  • NursingCAS cannot accept transcripts stamped “Issued to Student”.
  • In order to expedite the processing, be sure to include the Transcript Request Form.
  • Transcripts from international institutions must be evaluated by a transcript evaluation service, World Education Services or Educational Credential Evaluators, Inc. Foreign evaluations should be mailed to NursingCAS at the address above.
  • The data entered into this section is used to calculate GPAs in order to make admissions decisions.

Note: You must input ALL(including in-progress course work) of your college level coursework into the NursingCAS application EXACTLY how it appears on your Transcripts.

There is a short, instructional video posted here on how to accurately complete this section.

Detailed instructions are posted here.

If you would rather have NursingCAS staff enter in your coursework data on your behalf then you have the option of paying an additional fee to use the Coursework Entry Service. Click here to learn more about the service.

Use the Quick Status Menu while logged into your NursingCAS application to check to see if your transcripts have been received or use this link:

 https://portal.nursingcas.org/?rm=status_transcripts.

Reminder: The following is a list of prerequisite courses needed for admission into the Traditional BSN program. Candidates must have completed the course with a C or better or be currently enrolled in the following courses to be considered for admission into the program:

Transcripts must show completion of, or enrollment in, the prerequisite courses.

  • English Composition I and II (not required for second degree seeking students)
  • Speech Communication(not required for second degree seeking students)
  • Biological Chemistry I and I (with lab)
  • Anatomy and Physiology I with Lab
  • Anatomy and Physiology II with Lab
  • Microbiology with Lab
  • Nutrition
  • Statistics
  • Introduction to Psychology
  • Child/Adolescent and Adult Development OR Lifespan Development
  • Dimensions of Wellness (if new to UIW, may complete upon admission)
4. Complete the Immunization Record

Immunization/CPR Requirements for School of Nursing Applicants

All students are required to meet recommended standards for immunizations for Health Professions Personnel. Immunizations are required upon admission to the program and updated periodically as required.

Professional documentation is required for medical contraindications.

The following immunizations must be completed and appropriately documented by February 1st (Fall applicants) or July 1st (Spring applicants).

  • Hepatitis B vaccine series or,

Hepatitis A/B vaccine series (at 0, 1, 6m schedule) or,

Hepatitis A/B vaccine series (alternative schedule with booster at 12m).

Note: Laboratory evidence (titer) not accepted in lieu of vaccine documentation.

  • Varicella vaccine (2 doses) or, laboratory evidence of immunity (titer).

History of chickenpox not accepted.

  • MMR vaccine (2 doses) or,laboratory evidence of immunity.
  • Seasonal Influenza (1 dose) annual fall/winter vaccine. Required annually.
  • Tdap (1 dose) following completion of primary series with Td.

Note: Tdap (Tetanus-Diphtheria-Pertussis) is the adult/older children vaccine. It is not to be confused with Td (Tetanus-Diphtheria vaccine) or DTaP (Diphtheria-Tetanus-Pertussis vaccine, intended for children).

  • TB screen (PPD). Required annually. Alternately, a medical plan for follow-up if PPD contraindicated.

Download and complete the Immunization Validation Form. This form must be completed by your Healthcare Professional.  After all parts of the form are completed, it must be uploaded to your Nursing CAS Application under the Upload Documents Link on or before February.

Upon admission to the nursing program, you will be required to provide official immunization records, current CPR certification (American Heart Association BLS for Healthcare Provider or American Red Cross CPR/AED for Professional Rescuers and Health Care Providers) and First Aid certification (American Heart Association or American Red Cross).

A note to all prospective students:

Beginning January 1, 2012, Texas law requires all students under the age of 30 to provide proof of immunization against bacterial meningitis in the preceding five years prior to registering for classes. The law, which applies to students at all higher education institutions, both public and private, is meant to protect the health and well being of all on campus. For more information please contact Health Services at 210-829-3125 or visit their website at http://www.uiw.edu/health/meningitischange.html
5. Complete the HESI Admissions Assessment™ Test (A2)

The HESI Admissions Assessment (A2) exam is open to applicants to the University of the Incarnate Word nursing program from April 30, 2014 to June 25, 2014. 

A minimum score of 75 on each of the 7 tests on the HESI Admission Assessment™ (A2) is required for admission to the nursing program.

Tests sections include:

  • Reading Comprehension
  • Grammar
  • Vocabulary
  • Math
  • Biology
  • Chemistry
  • Anatomy and Physiology

Applicants are encouraged to use the HESI Admission Assessment™ Test Study Guide when preparing for the exam. The guide may be purchased at the Elsevier website. Applicants may also use the UIW Study Guide.

Registering for the HESI:

In order to take the HESI Admission Assessment (A2) exam you will need to create a student account with Elsevier.

Click on the following link and it will take you to the Elsevier/EVOLVE site: https://evolve.elsevier.com/cs/store?role=student

When you log into your account and go to the link to request the HESI Admissions Assessment (A2) exam, you will be asked to enter a prospective school’s ID.

                               UIW ID – 198802

You will receive a confirmation that your request was submitted successfully. 

Within 2-3 working days, expect an email that will have information and a link to schedule the exam appointment.

IMPORTANT: 

  • Applicants are responsible for ensuring their exam scores are uploaded to their Nursing CAS Application or before the application deadline. 
  • Applicants may repeat the exam once during this testing period.
  • Exam scores taken previously may be submitted if they were completed within one year of the application.
6. Criminal Background Check from Texas Board of Nursing

Mandatory Texas Board of Nursing Background Check

The School of Nursing requires that each applicant complete a criminal background check during the application process through the Texas Board of Nursing (BON).  Following review, the BON reports directly to the applicant by mail.  If accepted, applicants must show this verification of the background check by the BON. In the event that the applicant was required to petition for a declaratory order, a copy of the declaratory order must be presented to the BSN program chair. This BON documentation is a mandatory requirement for acceptance/enrollment in the program.

Criminal Background Check Procedure

Texas residentsTexas residents will be notified by the school of nursing (SON) via email  with permission/direction for fingerprinting about 30 days after the application deadline. Applicants will have 10 days from the date of the notification to complete the fingerprint screening  by the designated office. Fingerprint screening cannot be done in advance of the email notification which identifies the individual as an applicant to the University of Incarnate Word School of Nursing.

Applicants residing outside Texas.  If you are living outside of Texas and will be applying to the program, please contact Dr. Julie Nadeau about the fingerprinting process for out-of -state applicants (nadeau@uiwtx.edu).

Legal Requirements for RN Licensure

The following information is obtained from the Texas Board of Nursing (BON). See www.bne.state.tx.us for further information or contact

Texas Board of Nursing
333 Guadalupe, Ste 3-460, Austin, TX 78701
Phone: 512-305-7400 or submit questions to webmaster@bon.texas.gov

Applicants should be aware that a declaratory order made be required from the BON if the applicant has a reportable criminal offense, history of alcohol or drug abuse, or a history of serious mental illness. The applicant will need to petition for a declaratory order. A petition for Declaratory Order is a formal disclosure to the Board of an outstanding eligibility issue that may prevent an applicant in taking the NCLEX examination upon completion of a nursing program. The Declaratory Order process permits the Board to make decisions regarding a petitioner's eligibility for licensure prior to entering or completing a nursing program.

The applicant should be aware that answering “yes” to any of the following will require the applicant to petition for a declaratory order.

  • For any criminal offense, including those pending appeal, have you:

A. been convicted of a misdemeanor?

B. been convicted of a felony?

C. pled nolo contendere, no contest, or guilty?

D. received deferred adjudication?

E. been placed on community supervision or court-ordered probation, whether or not adjudicated guilty?

F. been sentenced to serve jail or prison time? Court-ordered confinement?

G. been granted pre-trial diversion?

H. been arrested or have any pending criminal charges?

I. been cited or charged with any violation of the law?

J. been subject of a court-martial; Article 15 violation; or received any form of military judgment/punishment/action?

  • Within the past five (5) years have you been addicted to and/or treated for the use of alcohol or any other drug?
  • Within the past five (5) years have you been diagnosed with, treated, or hospitalized for schizophrenia and/or psychotic disorders, bipolar disorder, paranoid personality disorder, antisocial personality disorder, or borderline personality disorder?

Additional questions and details on required documentation may be found at http://www.bon.state.tx.us/olv/pdfs/DOapp.pdf

Applicants who believe they have a reportable background should promptly file/petition for a declaratory order as soon as possible. Also promptly file/petition if there is a history of addiction or mental illness. If a record of criminal conduct is received by the BON an application for a Declaratory Order must be filed. Processing the application may require 4 or more months. Delay in receiving clearance may exclude the applicant from acceptance/enrollment in the nursing program.

Acknowledgement of Legal Information

All applicants need to complete the following form and submit it to Nursing CAS under the Documents Upload Link in order to begin the Background Check process.

Acknowledgement of Legal Information Form

Prior Clearance

Applicants who have previously received documentation of clearance from the Texas Board of Nursing may submit that information when requested. Persons licensed in Texas as LVNs in the past 5 years are exempt from this school requirement.

Applicants need to complete the acknowledgement form and submit it to Nursing CAS under the Documents Upload link in Nursing CAS on or beforethe application deadline in order to begin the background check process.

Additional Information:

Applicants should be aware that a declaratory order may be required from the BON if the applicant has a reportable criminal offense, history of alcohol or drug abuse, or a history of serious mental illness. The applicant will need to petition for a declaratory order.

A petition for Declaratory Order is a formal disclosure to the Board of an outstanding eligibility issue that may prevent an applicant in taking the NCLEX examination upon completion of a nursing program. The Declaratory Order process permits the Board to make decisions regarding a petitioner's eligibility for licensure prior to entering or completing a nursing program.

The applicant should be aware that answering “yes” to any of the following will require the applicant to petition for a declaratory order.

  • For any criminal offense, including those pending appeal, have you:

A. been convicted of a misdemeanor?

B. been convicted of a felony?

C. pled nolo contendere, no contest, or guilty?

D. received deferred adjudication?

E. been placed on community supervision or court-ordered probation, whether or not adjudicated guilty?

F. been sentenced to serve jail or prison time? Court-ordered confinement?

G. been granted pre-trial diversion?

H. been arrested or have any pending criminal charges?

I. been cited or charged with any violation of the law?

J. been subject of a court-martial; Article 15 violation; or received any form of military judgment/punishment/action?

  • Within the past five (5) years have you been addicted to and/or treated for the use of alcohol or any other drug?
  • Within the past five (5) years have you been diagnosed with, treated, or hospitalized for schizophrenia and/or psychotic disorders, bipolar disorder, paranoid personality disorder, antisocial personality disorder, or borderline personality disorder?

Additional questions and details on required documentation may be found at http://www.bon.state.tx.us/olv/pdfs/DOapp.pdf

Applicants who believe they have a reportable background should promptly file/petition for a declaratory order as soon as possible. Also promptly file/petition if there is a history of addiction or mental illness. If a record of criminal conduct is received by the BON an application for a Declaratory Order must be filed. Processing the application may require 4 or more months. Delay in receiving clearance may exclude the applicant from acceptance/enrollment in the nursing program.

Legal Requirements for RN Licensure

This information was obtained from the Texas Board of Nursing (BON). See www.bne.state.tx.us for further information or contact:

Texas Board of Nursing
333 Guadalupe, Ste 3-460, Austin, TX 78701
Phone: 512-305-7400 or submit questions to webmaster@bon.texas.gov

Applicants that do not need to file a declaratory order must complete the acknowledgement form and submit it to Nursing CAS under the documents upload link in order to begin the background check process.
7. Additional Documentation After Admissions
REQUIRED: Official Immunization records, CPR certification (American Heart Association BLS for Healthcare Provider or American Red Cross CPR/AED for Professional Rescuers and Health Care Providers. First Aid certification (American Heart Association or American Red Cross).

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