The Word e-News - Employee Newsletter

Photo of the Week

There is a poster in Marian Hall that the UIW community is encouraged to sign in support of the Our Lady of the Lake University community. It will be taken to OLLU today.


Volunteers Needed for Baccalaureate Masses
Eucharistic Minister volunteers are needed for both Baccalaureate Masses on Saturday, May 10.The morning Mass is at 9 a.m. and the afternoon Mass is at 3 p.m. Both are in the Fine Arts Auditorium. Contact Beth Villarreal in Campus Ministry at (210) 829-2736 if you have questions or if you would like to volunteer.

Mother’s Day Liturgy
Join the Sisters of Charity of the Incarnate Word at a special Mother’s Day Liturgy at 11 a.m. Sunday, May 11 in the Chapel of the Incarnate Word. To add your mother’s name to the Mass intentions, e-mail with her name. To give a donation online to the Sisters’ ministries, visit Your support is greatly appreciated.


Don’t Forget – Baccalaureate Masses and Commencement
There will be two Baccalaureate Masses and two Commencement ceremonies on Saturday, May 10. The Baccalaureate Masses will be at 9 a.m. and at 3 p.m. in the UIW Fine Arts Auditorium. The Commencement ceremonies will take place at 11 a.m. and 5 p.m. at the Alice P. McDermott Convocation Center. The morning Commencement will honor graduates of the Dreeben School of Education, the School of Interactive Media and Design, the School of Mathematics, Science and Engineering and the School of Nursing and Health Professions. The second Commencement celebration will honor the graduates of the College of Humanities, Arts and Social Sciences and the H-E-B School of Business and Administration. 

Reception honoring Diane Erwin
Diane Erwin willbe givenher Ph.D. posthumously at the morning Commencement on Saturday, May 10. Her widower, Dr. Jimell Erwin, will accept the diploma on her behalf. Immediately following the ceremony there will be a small reception in the library near the Sr. Collette Ross Children and Young People's Collection.Dr. Richard Gray and Dr. Pat Watkins will share recollections of Erwin as a student. We will unveil a plaquein her memory, with a blessing and prayer of thanksgiving for her lifeby Fr. Phil Lamberty. Some of the books purchased by the nearly $2,000 given in her memory since last May will be on display. Bookmarks she made in 2005 for the Ross dedication will be given as mementos along with a memory card. Everyone is welcome.Please RSVP to Melissa Chavez at by 4 p.m. today.

Congratulations to Dr. Donna Aronson
Congratulations to Dr. Donna Aronson who has been named the Vice President for Academic Affairs at Millikin University in Decatur, Ill. Donna has been at UIW for 19 years and has been the dean of the College of Humanities, Arts and Social Sciences for nine years. If you would like to visit her new school on the web, go to will be a farewell reception from 3:30 – 5 p.m. Monday, May 12 in the Special Collections Room in the Library.

Retirement Celebration
You are invited to join the University of the Incarnate Word community as we celebrate Mendell D. Morgan Jr., past dean of Library Services, on the occasion of his retirement. We will celebrate his years of dedicated service from 4 – 6 p.m. Tuesday, May 13 in the J. E. and L.E. Mabee Library Special Collections Room.

Last 2008 Financial Assistance Saturday Session
Please remind students that the last Financial Assistance Saturday Session will be from 1-3 p.m. May 17 in the Conference Hall at the ICC. Students will have the opportunity to pick up 2008-2009 financial aid application forms, find out about resources like scholarships, loans, work, and grants, complete the free application for Federal Student Aid (FAFSA), and review costs for the academic year. A general presentation will be given during the first hour and the remaining time will be open for specific questions.

San Antonio Virtual Environments for Education andTraining Conference
The first conference will be held to explore howeducational institutions and businesses in San Antonio are using or are planning to use "Second Life" and other multi-user virtual environments (MUVEs) for education and training. The conference will be from 8 a.m. – 5 p.m. Tuesday, May 20 inUIW's Rosenberg Sky Room. All interested faculty,students andadministratorsare welcome! See Phil Youngblood (, Ana Gonzalez (, or Terry Peak ( for details, or register for this exciting event at

Department News

Congratulations to the H-E-B School of Business and Administration!
The Quality Texas Foundation named 18 organizations for performance recognition for demonstrating strong dedication to quality. The H-E-B School of Business and Administration was awarded the second highest distinction: Achievement Level. This level implies a well-deployed, effective systematic approach to organizational management, with good performance levels and trends evaluated against industry standards.The accomplishment was awarded May 1 and will be recognized at the Texas Quest for Excellence Conference on June 15-18. For more information, visit

Instructional Technology Summer Training Schedule 2008
If it is summer, it must be time to take a cruise, explore an exotic locale, tan on a secluded beach or upgrade your technology skills. The last choice does not sound too glamorous, but Terry Peak will be here to show you how to add some glamour to your Blackboard course, find some practical and creative uses for Microsoft Office 2007 or create and evaluate surveys with Survey Monkey and SPSS. In addition, Adela Gott will show you how to rev up your vacation pictures with Photoshop Elements and show you how to Podcast.

Here is the current summer training schedule:

May 19

Survey Monkey

May 20


May 21 & 22

Blackboard Advanced

June 2 - 6

Practical Applications for Microsoft Access, Word, Excel and PowerPoint 2007

June 9 - 11

Podcasting 101 with Adela Gott

June 12 & 13

Photoshop Elements with Adela Gott - Class is full

June 16

Microsoft Access

June 17 & 18

Blackboard Basics

Aug 11 & 12

Blackboard Basics

Aug 13 & 14

Blackboard Advanced

Aug 20-22

Practical Applications for Microsoft Word, Excel and PowerPoint 2007

The free classes are offered to faculty and staff by reservation only. All classes begin at 8:30 a.m. and end at 12:30 p.m. The Podcasting and Photoshop Elements sessions are limited to 8 participants. These classes will be held in room G16 of the Mabee Library. All other sessions are limited to 20 participants and will take place in Room 230 of the Mabee Library. Make reservations via e-mail to: At least five participants must register for each session in order for the session to take place. Please contact Terry or Adela if you are unable to attend a session so that we can offer your seat to someone else.

Registrar Announces Deadlines for May

  • May 4-9: Final Exams
  • May 9: Last day to drop at 100% refund - ADCaPSummer Term I; Residence halls close for returning students, 3 p.m.; End of semester, Undergraduate, Spring Mini Term II, and Graduate Extended; Spring Term II classes end – Virtual University
  • May 10: Baccalaureate Mass at 9 a.m. and 3 p.m.; Commencement at 11 a.m. and 5 p.m.
  • May 11: Residence halls close for graduates, 1:00 p.m.
  • May 13: Grades due for undergraduate and graduate classes

Deadlines for Summer 2008

  • May 9: Last day to drop at 100% refund - ADCaP Summer Term I
  • May 16: Residence halls open at 1:00 p.m.
  • May19: Summer I begins (6 weeks); Extended Summer Term begins (10 Weeks); Late registration fee ($50.00) charged for Summer I and Summer Extended; Summer Term Begins - Virtual University
  • May 20: Drop/add fees ($25.00) charged for Summer I and Summer Extended Begin
  • May 23: Registration Deadlines Summer I and Extended Terms:
    ·Last day to register, add, change schedule
    ·Last day to register for independent study
    ·Last day to change from graded to pass/fail
    ·Last day to change from pass/fail to graded
    ·Last day to change from graded to audit
    ·Last day to change from audit to graded
    ·Last day to make payment arrangements
    ·Last day for 100% refund, Summer I and Extended
    ·Last day to waive insurance fees, Summer I and Extended
    ·Last day to submit information for Tuition Discounts, Summer I and Extended
    ·Last day to drop at 100% refund - Virtual University
  • May 26: Memorial Day holiday observed. UIW closed

Important Message from the Comptroller’s Office
In order to close out the 2007/2008 fiscal year, we need your cooperation in the following areas related to the unrestricted operating budget. If you have any questions, please call 829-6037.  Thank you in advance for your cooperation.

  • May 9: All outstanding receipts must be turned in to the Business Office by May 9, 2008 to settle outstanding petty cash to ensure a proper charge to fiscal year 07/08. 
  • May 23: The university credit card billing for May will cut off on the 23rd.  Any charges for May not reflected on that statement will be charged to the subsequent fiscal year.
  • May 30: Only items or services that are received and exhausted before May 30, 2008 can be charged to the 07/08 fiscal year.  If equipment or supplies are not received, or actual travel does not occur before May 30, 2008, it will not be charged to this fiscal year.
  • May 30: To allow lead time in ordering, purchase orders for services and supplies that will not be received or paid for by May 30, 2008 may now be made in advance of the new fiscal year by citing the account number to be used in the new fiscal year and noting “FY09 expense” on the purchase requisition.    These expenses will be charged directly to fiscal year 08/09.
  • June 2: Petty cash requests will resume on June 2, 2008.
  • June 6: Departments with open billings to third parties for services rendered (i.e. facilities rental) for this fiscal year need to provide copies of invoices to Tom Duckworth in the Payroll Office by June 6, 2008.  These billings will be set up as accounts receivable for this fiscal year.
  • June 6: All internal service request charges for fiscal year 07/08 (print shop, mail, bookstore, mileage, copy charges, etc.) are due to Tom Duckworth in the Payroll Office by no later than June 6, 2008. 
  • June 9: Any vendor invoices sent directly to your department for goods received by May 30, 2008 must be submitted to the Accounts Payable Department by June 9, 2008 with proper approval for payment to ensure the proper charge to fiscal year 07/08.   Please notify Accounts Payable by June 9, 2008 of any expected invoices not yet received.
  • June 9: All travel settlements must be submitted no later than 10 days after returning from travel.  Therefore any settlements received after June 9, 2008 will be charged to the following fiscal year.
  • June 13: Organization Status Reports (budget reports) for May will be sent out on or before Friday June 13, 2008.  These reports should be reviewed carefully in order to verify that all charges to fiscal year 07/08 have been posted. 
  • June 20: The books for the 07/08 fiscal year will be closed on Friday, June 20, 2008.  After this date no further invoices, journal entries, or other transactions will be accepted for the 07/08 fiscal year.  Any transactions received after this date will be posted to the subsequent fiscal year.

Community News

Donations for OLLU community
Alpha Sigma Tau Sorority Inc. and Campus Life will collect bottled water, toiletries, and nonperishable food items for the Our Lady of the Lake community. Please drop your items off in the Student Center on or before 3 p.m. on Friday, May 9. Many persons have asked how they might assist, so Frost Bank has set up an account: 01-0494593. If you would prefer to provide a credit card donation, visit Again, thanks in advance for reaching out to Our Lady of the Lake.

Institute of World Cultures offers Turkish Classes
Have you always wanted to learn a new language that helps you communicate with students from another country?How about Turkish? UIW’s Institute of World Cultures now offers an eight-week non-credit Turkish class. The class will be 6:30-8:30 p.m. Mondays, from May 12 – June 30 in the United Nations Room at the ICC. The cost is $80 plus $20 for materials, which will be provided. The classes will be taught by Gulcin Ispir, a native speaker who is a UIW master’s degree student. They are open to the entire UIW community. For more information, contact Dr. Murat Tas at

Marian Hall Café summer hours
The Café in Marian Hall will be open with limited services for summer. The schedule for the first two weeks is as follows. Hours and services may be increased when summer classes begin and as summer camps arrive.

Saturday and Sunday: May 10, 11, 17, 18
Brunch: 11 a.m. – 1 p.m.
Dinner: 5 – 6:30 p.m.

Monday through Friday: May 12 – May 16 and May 19 - May 23
Breakfast: 8 – 10 a.m.
Lunch: 11:30 a.m. – 1:30 p.m.
Dinner: 5 – 7 p.m.

Limited Services in Marian Hall Café
The gas in Marian Hall Café will be turned off for about four hours the morning of Tuesday, May 13. Some equipment will not be available, which will limit the services provided. Hours of operation will not be affected. We apologize for any inconvenience.

Donate School Supplies
Ready to get rid of binders, school supplies, school clothes? Please don’t throw them out! Share them with students at Mexicano Centro Cristiano para los Sordos. Each year, a Texas mission team presents Vacation Bible School at this private Christian school for deaf children in Mexico. The Texas mission team will be delivering supplies to the school June 21. Donations will be accepted at Campus Ministry in the Chapel Building until June 19. For more information, please contact mission team member Rachel Cywinski at MCCS is operated by International Christian Centers for the Deaf. For more information, visit

Recreational Softball Team
The Office of Alumni Relations is organizing a recreational softball team to play against other alumni associations from schools including Texas A&M, Texas, Baylor, Purdue, UTSA and more. Employees may also sign up to play. To sign up, call Rick Smith at (210) 805-3595 or e-mail Play will begin at the end of May or beginning of June and games will take place either on Mondays, Wednesdays or both days. The team will vote and have the chance to choose which day to play. The cost to play will be determined on how many people sign up (estimated $40 a person). You can also sign up at The first 12 people will get priority.

Last day to view Senior Art Majors Exhibit
The last day to see the senior art majors exhibit in the Semmes Art Gallery is Tuesday, May 13.

Dr. Denise Doyle presents a $500 Visa card to senior Adriana Dominguez, first place winner in a drawing for participants of the recent NSSE (National Survey of Student Engagement). A total of $2,000 in awards was given to students who participated in the online survey. The survey targeted all students who are primarily first-year or seniors. Students were required to check their Cardinal e-mail to see whether they won.

Faculty Focus

Good News for Adjunct Professor
Cesiah Boryczka, an adjunct professor who teaches Spanish for the ADCaP program, had a lot of good news recently. Her proposals to present this summer at the Advanced Placement National Conference sponsored by the College Board were accepted. The conference will take place in Seattle. She also will present at the Conference of the American Association of Teachers of Spanish and Portuguese, which will take place in San Jose, Costa Rica. She was invited to be an advanced placement reader for Spanish in Louisville, Ky, and she is the chief reader for the Texas Oral Proficiency Test - Spanish for Texas Education Agency. Boryczka also has been appointed department coordinator for international languages at the newest high school for Northside ISD, Louis D. Brandeis, which will open in August.

High Schools

St. Anthony Catholic High School

  • imageimageMusical at SACHS: Godspell: A Musical based on the Gospel of Matthew is presented through special arrangement with Music Theater International. Come support the Young Oblate Associates! There will be two performances: 8 p.m. Friday, May 9 and 8 p.m. Saturday, May 10 in the St. Anthony Catholic High School gym. Tickets cost $10 for adults and $5 for students. Tickets will be sold immediately after school through Friday, and they will also be sold at the door.
  • Class of 1988 reunion from 3-9 p.m. Saturday, May 10 on the SACHS campus
  • Now Registering! Experience a true faith community, earn up to 18 college credits before graduation and enjoy 16 athletic programs! If you would like to register your child for St. Anthony Catholic High School, call (210) 832-5632, fax (210) 832-5633 or e-mail Spaces are limited, so early enrollment is encouraged. SACHS is located at 3200 McCullough Ave.

Incarnate Word High School

  • Junior ring ceremony at 5 p.m. Thursday, May 15 in the Chapel of the Incarnate Word
  • Graduation will be at 10 a.m. May 18


Upcoming Athletics Events
Click here for the UIW athletics schedule.

Raffle at St. Anthony Catholic School
St. Anthony Catholic School is holding a $10,000 raffle on Friday, May 16 at their PTC Picnic to be held from 6-9 p.m.Tickets cost $100 each, and the drawing will be limited to 300 tickets. You do not need to be present to win. Tickets are available for purchase after school, at the school office (205 W. Huiscahe) or by calling Lucy Gonzales at 732-8801 ext. 120.

Saint Peter Prince of Apostle School Summer Camp
The summer camp will be from June 2 – Aug. 5. It is available for children ages 3-12. For more information, visit