The Word e-News - Employee Newsletter

Photo of the Week

Swing In Auction Party
David Allwein and Marveen Mahon work the registration table at the 2008 Swing In Auction Party on Thursday night.



Congratulations to Dr. Donna Aronson

Congratulations to Dr. Donna Aronson who has been named the Vice President for Academic Affairs at Millikin University in Decatur, Illinois. Donna has been at UIW for nineteen years and has been the Dean of the College of Humanities, Arts and Social Sciences for nine years. If you would like to visit her new school on the web, go to will be a farewell reception for Donna, May 12 at 3:30 p.m. – 5:00 p.m. in the Special Collections Room in the Library.

Retirement Celebration

You are invited to join the University of the Incarnate Word community as we celebrate Mendell D. Morgan, Jr, Past Dean of Library Services on the occasion of his retirement. We celebrate his years of dedicated service. Tuesday, May 13 from 4 – 6 p.m. in the J. E. and L.E. Mabee Library Special Collections Suite.

Three Days of Rain

Richard Greenberg’s elegant drama wrestles with the legacy of dysfunctional parents, family secrets, and one extraordinary house. It will be presented in the in the Cheever Downstage II Theatre. Tickets cost $10 for adults, $8 for non-UIW students and $9 for seniors. Group rates are available. UIW students, faculty and staff receive one free ticket with ID. For reservations or additional information, call the UIW theatre box office at 829-3800.

Remaining performance dates and times:

  • Thursday, May 1: 7 p.m.
  • Friday, May 2: 8 p.m.
  • Saturday, May 3: 8 p.m.

Waffle Mania

Join the SGA Senate for a finals tradition with free waffles from 8-10 p.m. Sunday, May 4 in Marian Hall.

Honors Convocation 2008

Honors Convocation is a forum for the university to recognize student academic and service accomplishments. Each school hosts a ceremony honoring students within its discipline.  Administration, faculty and staff are invited to share in this celebration of excellence. The last program will begin with a Eucharistic celebration at 10:30 a.m. in Our Lady’s Chapel in the Administration Building. Then the H-E-B School of Business and Administration will celebrate from 1-3 p.m. Sunday, May 4 in the Rosenberg Sky Room. There will be a reception immediately following. For more information, call Itza Casanova at ext. 3943.

Chorale & Madrigal Concert

The UIW Chorale & Madrigals will present their annual spring concert at 3 p.m. Sunday, May 4 in Our Lady’s Chapel. This is a wonderful way to finish the semester. The concert, which will feature choral music from the Renaissance to contemporary, is free and all are welcome. For more information, call 829-3848.

Happy Birthday May Employees!

Join the celebration Wednesday, May 7 at 2 p.m. in the Burke/O’Mahony Community Room. Refreshments will be served and prizes will be drawn!

Last 2008 Financial Assistance Saturday Session

Please remind students that the last Financial Assistance Saturday Session will be from 1-3 p.m. May 17 in the Conference Hall at the ICC. Students will have the opportunity to pick up 2008-2009 financial aid application forms, find out about resources like scholarships, loans, work, and grants, complete the free application for Federal Student Aid (FAFSA), and review costs for the academic year. A general presentation will be given during the first hour and the remaining time will be open for specific questions.

Department News

Extended Library Hours

“Get an early start during Finals Week at the Library!

It will open at 7:00a.m. Monday-Friday, to help you better prepare for your final exams!”

Instructional Technology Summer Training Schedule 2008

If it is summer, it must be time to take a cruise, explore an exotic locale, tan on a secluded beach or upgrade your technology skills. The last choice does not sound too glamorous, but Terry Peak will be here to show you how to add some glamour to your Blackboard course, find some practical and creative uses for Microsoft Office 2007 or create and evaluate surveys with Survey Monkey and SPSS. In addition, Adela Gott will show you how to rev up your vacation pictures with Photoshop Elements and show you how to Podcast.

Here is the current summer training schedule:

May 19

Survey Monkey

May 20


May 21 & 22

Blackboard Advanced

June 2 - 6

Practical Applications for Microsoft Access, Word, Excel and PowerPoint 2007

June 9 - 11

Podcasting 101 with Adela Gott

June 12 & 13

Photoshop Elements with Adela Gott

June 16

Microsoft Access

June 17 & 18

Blackboard Basics

Aug 11 & 12

Blackboard Basics

Aug 13 & 14

Blackboard Advanced

Aug 20-22,

Practical Applications for Microsoft Word, Excel and PowerPoint 2007

The free classes are offered to faculty and staff by reservation only. All classes begin at 8:30 a.m. and end at 12:30 p.m. The Podcasting and Photoshop Elements sessions are limited to 8 participants. These classes will be held in room G16 of the Mabee Library. All other sessions are limited to 20 participants and will take place in Room 230 of the Mabee Library. Make reservations via e-mail to: At least five participants must register for each session in order for the session to take place. Please contact Terry or Adela if you are unable to attend a session so that we can offer your seat to someone else.

Registrar Announces Deadlines for May

  • May 2: Last day to apply for December 2008 graduation without late fee; Last day to withdraw from the university, undergraduate and graduate terms; Last day for undergraduate and graduate classes
  • May 3: ADCaP Summer I begins
  • May 4: Honors Convocation
  • May 4-9: Final Exams
  • May 9: Last day to drop at 100% refund - ADCaPSummer Term I; Residence halls close for returning students, 3 p.m.; End of semester, Undergraduate, Spring Mini Term II, and Graduate Extended; Spring Term II classes end – Virtual University
  • May 10: Baccalaureate Mass at 9 a.m. and 3 p.m.; Commencement at 11 a.m. and 5 p.m.
  • May 11: Residence halls close for graduates, 1:00 p.m.
  • May 13: Grades due for undergraduate and graduate classes

Deadlines for Summer 2008

  • May 3: ADCaP Summer I begins
  • May 9: Last day to drop at 100% refund - ADCaP Summer Term I
  • May 16: Residence halls open at 1:00 p.m.
  • May19: Summer I begins (6 weeks); Extended Summer Term begins (10 Weeks); Late registration fee ($50.00) charged for Summer I and Summer Extended; Summer Term Begins - Virtual University
  • May 20: Drop/add fees ($25.00) charged for Summer I and Summer Extended Begin
  • May 23: Registration Deadlines Summer I and Extended Terms:
    ·Last day to register, add, change schedule
    ·Last day to register for independent study
    ·Last day to change from graded to pass/fail
    ·Last day to change from pass/fail to graded
    ·Last day to change from graded to audit
    ·Last day to change from audit to graded
    ·Last day to make payment arrangements
    ·Last day for 100% refund, Summer I and Extended
    ·Last day to waive insurance fees, Summer I and Extended
    ·Last day to submit information for Tuition Discounts, Summer I and Extended
    ·Last day to drop at 100% refund - Virtual University
  • May 26: Memorial Day holiday observed. UIW closed

Important Message from the Comptroller’s Office

In order to close out the 2007/2008 fiscal year, we need your cooperation in the following areas related to the unrestricted operating budget. If you have any questions, please call 829-6037.  Thank you in advance for your cooperation.

  • May 2: Petty cash requests for fiscal year 07/08 will be suspended on May 2, 2008. 
  • May 9: All outstanding receipts must be turned in to the Business Office by May 9, 2008 to settle outstanding petty cash to ensure a proper charge to fiscal year 07/08. 
  • May 23: The university credit card billing for May will cut off on the 23rd.  Any charges for May not reflected on that statement will be charged to the subsequent fiscal year.
  • May 30: Only items or services that are received and exhausted before May 30, 2008 can be charged to the 07/08 fiscal year.  If equipment or supplies are not received, or actual travel does not occur before May 30, 2008, it will not be charged to this fiscal year.
  • May 30: To allow lead time in ordering, purchase orders for services and supplies that will not be received or paid for by May 30, 2008 may now be made in advance of the new fiscal year by citing the account number to be used in the new fiscal year and noting “FY09 expense” on the purchase requisition.    These expenses will be charged directly to fiscal year 08/09.
  • June 2: Petty cash requests will resume on June 2, 2008.
  • June 6: Departments with open billings to third parties for services rendered (i.e. facilities rental) for this fiscal year need to provide copies of invoices to Tom Duckworth in the Payroll Office by June 6, 2008.  These billings will be set up as accounts receivable for this fiscal year.
  • June 6: All internal service request charges for fiscal year 07/08 (print shop, mail, bookstore, mileage, copy charges, etc.) are due to Tom Duckworth in the Payroll Office by no later than June 6, 2008. 
  • June 9: Any vendor invoices sent directly to your department for goods received by May 30, 2008 must be submitted to the Accounts Payable Department by June 9, 2008 with proper approval for payment to ensure the proper charge to fiscal year 07/08.   Please notify Accounts Payable by June 9, 2008 of any expected invoices not yet received.
  • June 9: All travel settlements must be submitted no later than 10 days after returning from travel.  Therefore any settlements received after June 9, 2008 will be charged to the following fiscal year.
  • June 13: Organization Status Reports (budget reports) for May will be sent out on or before Friday June 13, 2008.  These reports should be reviewed carefully in order to verify that all charges to fiscal year 07/08 have been posted. 
  • June 20: The books for the 07/08 fiscal year will be closed on Friday, June 20, 2008.  After this date no further invoices, journal entries, or other transactions will be accepted for the 07/08 fiscal year.  Any transactions received after this date will be posted to the subsequent fiscal year.

Community News

Dissertation Defense

Syed Haider is defending his dissertation titled Socialization of Foreign Information Technology Consultants in U.S. Organizations on Monday, May 5 at 3 p.m. in the Tilton Room in the Joyce Building. His dissertation chair is Dr. Antelo.

McNair Scholars Announcements

The following McNair Scholars presented research this April:

  • Jennifer Caraway, chemistry/mathematics, gave a poster presentation in New Orleans at the American Chemical Society national meeting for their spring 2008 conference. Her research was part of a project with Dr. John Stankus and was titled “Research in Graphene-based Materials.” She will continue this research during the summer under the direction of Stankus and Dr. Rodney Ruoff at the Micro-electronic Research Center—U.T.–Austin as part of her McNair Summer Research Project.
  • Katherine Batema, mathematics, gave an oral presentation at the 88th annual meeting: Texas Section of the MAA at Tarleton State University. Her research, under the direction of Dr. Haoxuan Zhou and Dr. Zhanbo Yang, is titled “Fractals: A History.”  Bateman will be participating in a summer research experience at Texas A&M this summer.

Three McNair scholars attended the 22nd National Conference on Undergraduate Research (NCUR) in Salisbury, Md., and presented their research to undergraduates and faculty members from around the country.

  • Annie López, history, gave an oral presentation titled “Voices from the Past: The Story of a Mexican American Neighborhood.” Her mentor is Dr. Patricia Gower. López is graduating in May and is applying to graduate school. 
  • María Robledo, Spanish, gave an oral presentation titled “The Representation of Women in the Poetry of Jaime Sabines.” Her mentor is Dr. Amalia Mondríguez. 
  • Nora Taylor, business/finance, gave an oral presentation titled “Trends in Increasing US Hispanic Purchasing Power: A Time Series Analysis (1981-2005).” Her mentor was Dr. Nursen A. Zanca. 

Robledo, under the guidance of Mondríguez, and Taylor, under the mentorship of Dr. Jack Davis, will be participating in the Summer Research Experience again this year.

Last day to view Senior Art Majors Exhibit

The last day to see the senior art majors exhibit in the Semmes Art Gallery is Tuesday, May 13.

Alumni Office Launches New Web site

The office of alumni relations has launched their new online community at Members are allowed to chat, post photos, write blogs, search for classmates, register for events and create subgroups centered around common hobbies. Faculty and staff members are invited to join the online community even if you didn’t graduate from UIW. For more information, contact Rick Smith at

Recycling Reminders

  • Paper: The big green Vista Fibers Toters around campus are for paper only; please dump paper out of bags and boxes directly into the Toters; the one exception - leave crosscut shredded paper in the bag.
  • Cardboard: Collapse boxes including stationary boxes and leave next to a Toter not inside.
  • Pickup: oOffices and individuals are responsible for taking their paper to dump in the nearest Toter, which usually are collected every Friday and Saturday.
  • Desk-side Boxes: To get your own box to collect paper, contact Dr. Bob Connelly at, or come by AD 146.

TRiO Student Success Program Needs Mentors

Encourage students to apply to the TRiO Student Success Program as mentors for the 2008-09 academic year. These are positions for students who have more than 32 hours and who enjoy being creative, taking a leadership role and helping other students develop. For more information, contact the TRiO Program Counselor Marie Soto at (210) 805-5812 or An application can be picked up in AD Room 225.

Stairs to be closed at Chapel

The cleaning and sealing of the front stairs at the Chapel of the Incarnate Word has begun. The stairs will be barricaded from then until Friday, May 4. This project will help ensure the stair’s endurance.

Recognizing All Valuable Employees – RAVE!

Has someone at UIW, Incarnate Word High School or St. Anthony Catholic High School had a positive influence on you? Let them know they’ve done a good job! Completing a RAVE! card is one way to recognize administrators, faculty, staff and student workers for living the core values of the Incarnate Word Mission. The core values are Education, Faith, Innovation, Service and Truth. Your comments will be shared directly with employees and their supervisors at a special RAVE! luncheon, date is TBA. Find a RAVE! card at the following locations:

Administration Building: Basement; 1st Floor - Business Office; HASS and Registrar’s Office; 2nd Floor: Learning Assistance Center

Library: Lobby

Joyce Building

Science Hall: 1st Floor

Wellness Center

Marian Hall

Faculty Focus

Costumes in Much Ado About Nothing

Margaret Mitchell shared some photos of costumes she helped design from the production of Much Ado About Nothing at the Curtain Theatre in Austin. The show plays at the Zilker Park Hillside Theatre from Thursday through Sunday until May 25. The show is free, and parking costs $3. To view the photos, visit

Panel Presentation

Bryn Jameson, assistant professor of theatre arts, participated as an invited panelist at the National Association of Schools of Theatre’s workshop for New and Aspiring Theatre Executives in late March. She also had a paper accepted at the 2008 Oral History and Performance Conference, held March 13-15 at Columbia University and the New York Public Library for the Performing Arts.

High Schools

St. Anthony Catholic High School

  • May 2-3, State Track Meet in Waco
  • Now Registering! Experience a true faith community, earn up to 18 college credits before graduation and enjoy 16 athletic programs! If you would like to register your child for St. Anthony Catholic High School, call (210) 832-5632, fax (210) 832-5633 or e-mail Spaces are limited, so early enrollment is encouraged. SACHS is located at 3200 McCullough Ave.

Incarnate Word High School

  • Junior ring ceremony at 5 p.m. Thursday, May 15 in the Chapel of the Incarnate Word
  • Graduation will be at 10 a.m. May 18


Upcoming Athletics Events

Click here for the UIW athletics schedule.

Saint Peter Prince of Apostle School Summer Camp

The summer camp will be from June 2 – Aug. 5. It is available for children ages 3-12. For more information, visit


Our sympathy and prayers go to the following:

  • Crystal Brennan (UIW Admissions Office) and family on the recent loss of her grandfather, Shadd D. Allen.
  • The family of Maude Ellen Brite Boggess (BA ’42) on her recent death.
  • Patrick Dunavan and family on the recent loss of his wife, Mary Esther Salazar Dunavan (BA ’54).
  • Joyce Greenburg Mazero (IWHS ’72) and Dr. Robert and Carolyn (BA ’67) Greenburg on the recent loss of their mother and mother-in-law, Susan Marie Greenburg (BA ’57, MA ’60, former faculty IWHS & UIW).
  • Jesse C. James on the recent loss of his wife and Robert and Peggy James (BA ’68) Weyel and family on the recent loss of her mother, June Edith Pike James (BA ’41, MA ’65).
  • Edward K. Kopplow and family on the recent loss of his wife, Carol G. Kopplow (IWHS ’64).
  • John and Margaret (Peggy) (IWHS ’66) Duran and family on the recent loss of her mother, Margaret Mary Johnson Locke (IWHS ’38, BA ’42).
  • Raul and Florinda (IWHS Library) Delgado and family on the recent loss of her mother, Teodora R. Rodriguez.
  • Margaret Coffman and family on the recent loss of her son, the Rev. David Gordon Tarlizzo, O.M.I. (B. of Music ’69).
  • Mark Teachout (UIW faculty) and family on the recent loss of his father, Calvin Teachout.
  • Edie Cogdell (UIW Comptroller, MBA ‘05) on the recent loss of her grandmother, Iva Thompson.
  • Dianna Tison (UIW Faculty, BSN ’64) and family on the recent loss of her husband and Mary Carol Tison Chavez (BSN ’92) and family on the recent loss of her father, Judge Hodges “Ty” Tison.
  • Brandy Valle (UIW Registrar’s Office) and family on the recent loss of her grandmother, Alicia Valle.
  • Joe (UIW Chief of Police) and Norma Ramos and family on the recent loss of his step-father, Bernard H. Wendell.
  • Mahmud Yusuf (UIW faculty, Ph.D ‘07) and family on the recent loss of his mother, Sultana Yusuf.