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Institutional Effectiveness (IE) Home

UIW Policies

UIW policies are alphabetized and available at the links below, for appropriate members of the UIW community. Some links may be reviewed by the public, while others are available only to UIW employees, faculty or students.

 

A   B   D-E  F-H   I-L   M-O   P-R   S-T   U   V-Z   SACSCOC-Required Policies


The reference numbers, like “CS 3.2.2" refer to SACSCOC accreditation standards from the Principles of Accreditation. These include Comprehensive Standards (CS) and Federal Requirements (FR). For the links to specific UIW policies required by SACSCOC, please click: SACSCOC-Required Policies.

To correct or update this page, please email the UIW Web Team.

A
Acceptance of Academic Credit (date) (CS 3.4.4) The institution publishes policies that include criteria for evaluating, awarding, and accepting credit for transfer, experiential learning, credit by examination, Advanced Placement, and professional certificates that is consistent with its mission and ensures that course work and learning outcomes are at the collegiate level and comparable to the institution’s own degree programs. The institution assumes responsibility for the academic quality of any course work or credit recorded on the institution’s transcript.(See Commission policy “Collaborative Academic Arrangements.”)

Academic Freedom (date) (CS 3.7.4) The institution ensures adequate procedures for safeguarding and protecting academic freedom.

Academic Policies (date) (CS 3.4.5) The institution publishes academic policies that adhere to principles of good educational practice. These policies are disseminated to students, faculty, and other interested parties through publications that accurately represent the programs and services of the institution.

Administrators and Staff Handbook (2013) (CS 3.2.9) The employee handbook for Administrators and Staff is available on the Human Resources Blackboard site.

Admissions Policies (date) (CS 3.4.3) The institution publishes admissions policies that are consistent with its mission.

Appointment of UIW Personnel (date) (CS 3.2.9) The employee handbook for Administrators and Staff is available from the policies menu on the Human Resources Blackboard site. 

The Faculty Handbook is available in the Documents section of the Faculty Association Blackboard site.
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B
Board of Trustees By-Laws (10 Oct 2008) (CS 3.2.2, 3.2.3, 3.2.5, 3.2.6) These by-laws are maintained by the UIW General Counsel, Cindy Escamilla, who can be contacted at cyescami@uiwtx.edu.

Branding and Artwork (2014) As of June 1, 2014, UIW is streamlining the internal procedures regarding artwork approvals and licensing for licensees who do business directly with university employees and departments. This does not affect standard licensees who do business with retail outlets.
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C
Concerns and Complaints (2014)(FR 4.5) UIW provides all students, faculty, staff, administrators, and San Antonio community members the ability to bring their concerns and observations to the attention of university officials through a central reporting portal maintained by the Dean of Campus Life. The Student Complaint Policy, including specific steps to address course work concerns, is an important section of the Student Handbook as well as the Faculty Handbook.

Credit Hour (Spring 2014)(FR 4.9) The UIW policy defining a credit hour is published on the Registrar’s catalog web site, in the most recent addendum to the catalogs.
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D-E
Definition of Credit Hour (date)(FR 4.9) The institution has policies and procedures for determining the credit hours awarded for courses and programs that conform to commonly accepted practices in higher education and to Commission policy.(See Commission policy “Credit Hours.”)

Distance Learning (date) (FR 4.8.2, 4.8.3) Privacy, Notification

Employee Handbook  (2013) (CS 3.2.9, CS 3.2.14) All policies for UIW employee appointment, rights, and responsibilities can be found in the Staff/Administrator Guidelines available to UIW employees on the internal Human Resources Blackboard site. Select policies are visible to the public on the Human Resources Policies site.
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F-H
Faculty Handbook (May 2014) (CS 3.2.9) The Faculty Handbook is available publicly on the provost’s web site.

Faculty Role in Governance (May 2014) (CS 3.7.5) The Faculty Handbook details the shared responsibilities of faculty in UIW governance.
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I-L
Intellectual Property Rights (2013) (CS 3.2.14) This policy is published in Chapter 14 of the Staff/Administrator Guidelines, available to UIW employees on the internal Human Resources Blackboard site.
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M-O
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P-R
Policy Compliance (date) (CS 3.13.1)

Publication of UIW Policies (date) (FR 4.3) The institution makes available to students and the public current academic calendars, grading policies, and refund policies.
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S-T
Smoking Policy (2014) This policy specifies the limited areas and circumstances where individuals may smoke on campus.

Staff and Administrators Handbook  (2013) (CS 3.2.9, CS 3.2.14) All policies for UIW employee appointment, rights, and responsibilities can be found in the Staff/Administrator

Guidelines available to UIW employees on the internal Human Resources Blackboard site. Select policies are visible to the public on the Human Resources Policies site.

Student Complaint Policy (2013) (FR 4.5) UIW provides all students, faculty, staff, administrators, and San Antonio community members the ability to bring their concerns and observations to the attention of university officials through a central reporting portal maintained by the Dean of Campus Life. The Student Complaint Policy, including specific steps to address course work concerns, is an important section of the Student Handbook as well as the Faculty Handbook.

Student Employment (2014) Beginning June 1, 2014, all student employment positions must be paid on an hourly basis. Student employment is limited to 20 hours per week while class is in session and between semesters. Student employees may work for one department at a time. The Student Employment Handbook can be found on the UIW Human Resources page.

Student Handbook (2013-2015) (FR 4.5) The UIW Student Handbook, which includes student rights and responsibilities, as well as the Student Code of Conduct, is maintained by the Dean of Campus Life.

Student Rights (2013-2015) (CS 3.9.1) Student rights and responsibilities are detailed in the Student Handbook, maintained by the Dean of Campus Life.

Substantive Change Policy (4 Feb 2014) (CS 3.12.1) This policy explains how we review and report to our SACSCOC accreditors any significant changes in UIW or our programs. 
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U
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V-Z
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SACSCOC-Required Policies
CS 3.2.2 — Governing board control, CS 3.2.3 –Board conflict of interest, CS 3.2.5 — Board dismissal, CS 3.2.6 — Board/administration distinction — Policies for these four standards are addressed in by-laws maintained by the UIW General Counsel, Cindy Escamilla, who can be contacted at cyescami@uiwtx.edu.
CS 3.2.9     Personnel appointment – All policies for UIW employee appointment, rights, and responsibilities can be found in the Staff/Administrator Guidelines available to UIW employees on the internal Human Resources Blackboard site. Policies specific to faculty appointment are maintained in the Faculty Handbook , available publicly on the provost’s web site.
CS 3.2.14   Intellectual property rights — This policy is published in Chapter 14 of the Staff/Administrator Guidelines, available to UIW employees on the internal Human Resources Blackboard site.
CS 3.4.3    Admissions policies
CS 3.4.4    Acceptance of academic credit
CS 3.4.5    Academic policies
CS 3.7.4    Academic freedom — These policies are published in Chapter 4 of the  Faculty Handbook , available publicly on the provost’s web site.
CS 3.7.5    Faculty role in governance — The Faculty Handbook details the shared responsibilities of faculty in UIW governance.  The Faculty Handbook is available publicly on the provost’s web site.
CS 3.9.1    Student rights
CS 3.12.1  Substantive change – This policy explains how we review and report to our SACSCOC accreditors any significant changes in UIW or our programs. UIW Policy for Substantive Changes
CS 3.13.1  Policy compliance
FR 4.3       Publication of policies
FR 4.5       Student complaints – The Student Complaint Policy addressing a variety of potential student concerns is an important section of the Student Handbook as well as the Faculty Handbook.
FR 4.8.2    Distance Learning (privacy) – The written policies for protecting the privacy of our online students are the same as those for all students at UIW. These policies are published in the Undergraduate and Graduate Catalogs as well as the Student Handbook and the Faculty Handbook.  Each of these is available on public UIW websites.
FR 4.8.3    Distance Learning (notification) – UIW does not charge fees associated with the verification of student identity. Therefore, there is no notice that needs to be provided to students at the time of course registration.
FR 4.9       Credit Hours
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(this page under construction, latest draft Jan 13, 2014)