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Institutional Effectiveness (IE) Home

UIW Policies

UIW policies are alphabetized and available at the links below, for appropriate members of the UIW community. Some links may be reviewed by the public, while others are available only to UIW employees, faculty or students.

 

A   B-C   D-E  F-H   I-L   M-O   P-R   S-T   U   V-Z    SACSCOC-Required Policies


The reference numbers, like “4.2.a" refer to SACSCOC accreditation standards from the Principles of Accreditation. The standards reference the most recent 2018 update to the Commission Principles. 

To correct or update this page, please email the UIW Web Team.

 

A

Acceptable Use of Information Resources  Guidance for the use of information and computing resources at UIW, maintained by the Information Resources Division (IRD).

Acceptance of Academic Credit [transfer, credit by exam, experiential credit] (10.8)  Policies for accepting academic credit from other institutions, exams, or experiences is published on the Registrar's web page, in the Undergraduate Bulletin, and in the Graduate Bulletin.

Academic Freedom (May 2017) (6.4)  These policies are published in Chapter 4 of the Faculty Handbook, available publicly on the provost’s web site.

Academic Policies (10.1)  Academic policies related to student work are published on the Registrar's web page, in the Undergraduate Bulletin, and in the Graduate Bulletin.  Additional policies related to faculty work are also published in the Faculty Handbook, available publicly on the provost’s web site.

Administrators and Staff Handbook (Feb 2018) (5.5)  All policies for UIW employee appointment, rights, and responsibilities can be found in the Employee Handbook, available publicly on the Human Resources web site.

Admissions Policies (current) (10.5)  Policies and processes for admission to UIW are available on the web resources for the Office of Admissions.  Admissions standards are also published in the Undergraduate Bulletin and in the Graduate Bulletin.

Appointment of UIW Personnel (Feb 2018) (5.5)  All policies for UIW employee appointment, rights, and responsibilities can be found in the Employee Handbook, available publicly on the Human Resources web site.

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B

Board of Trustees By-Laws (Jun 2016) (4.2b, 4.2d, 4.2e, 4.2g)  The UIW Amended By-Laws are maintained by the UIW General Counsel, Cindy Escamilla, who can be contacted at cyescami@uiwtx.edu.

Branding and Artwork (2014)  The Visual Corporate Identity Committee (VCIC) maintains policies and procedures to ensure that approved standards are met on all university communications, including departmental and student publications and promotional items.  Policies for use of UIW brands and artwork are published on the web pages for Visual Identity and Licensing.

C

Concerns and Complaints (2014) (12.4)  UIW provides all students, faculty, staff, administrators, and San Antonio community members the ability to bring their concerns and observations to the attention of university officials through a central complaint portal maintained by the Dean of Campus Life.  The Student Complaint Policy, including specific steps to address course work concerns, is an important section of the Student Handbook as well as the Faculty Handbook.

Credit Hour (Spring 2014) (10.7)  The UIW policy defining a credit hour is published in the Faculty Handbook, available publicly on the provost’s web site.
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D-E

Definition of Credit Hour (2017) (10.7) The UIW policy defining a credit hour is published in the Faculty Handbook, available publicly on the provost’s web site.

Distance Learning (2018) (10.6)  The privacy policy for on-line student learning is on the web resources for UIW's Extended Academic Programs (EAP). 

Employee Handbook (Feb 2018) (5.5)  All policies for UIW employee appointment, rights, and responsibilities can be found in the Employee Handbook, available publicly on the Human Resources web site.
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F-H

Faculty Handbook (May 2017) (6.3)  The Faculty Handbook is available publicly on the provost’s web site.

Faculty Role in Governance (May 2017) (10.4)  The Faculty Handbook details the shared responsibilities of faculty in UIW governance.

Financial Conflict of Interest in Research (Feb 2018)  Maintained by the Office of Research and Graduate Studies (ORGS), this policy assures adequate disclosure needed for research activities funded by federal sources.
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I-L

Intellectual Property Rights (2013)  This policy is published in Chapter 14 of the Employee Handbook available publicly on the Human Resources web site.

International Travel Policy (Employees) (Jan 2018)  This requires all employees to register international travel to assure their safety while traveling and in the event of emergencies abroad. 
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M-O
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P-R
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S-T

Smoking Policy (2014)  This policy specifies the limited areas and circumstances where individuals may smoke on campus.  The policy is maintained by the office of Environmental Healthy, Safety and Risk Management.

Staff and Administrators Handbook  (Feb 2018) (5.5) All policies for UIW employee appointment, rights, and responsibilities have been combined into a single Employee Handbookavailable on the Human Resources web site.

Student Complaint Policy (2018) (12.4)  UIW provides all students, faculty, staff, administrators, and San Antonio community members the ability to bring their concerns and observations to the attention of university officials through a central complaint portal maintained by the Dean of Campus Life.  The Student Complaint Policy, including specific steps to address course work concerns, is an important section of the Student Handbook as well as the Faculty Handbook.

Student Employment (2014)  Beginning June 1, 2014, all student employment positions must be paid on an hourly basis. Student employment is limited to 20 hours per week while class is in session and between semesters. Student employees may work for one department at a time. The Student Employment Handbook can be found on the UIW Human Resources web page under "Recruitment & Staffing Information".

Student Handbook (2016-18) (12.3)  The UIW Student Handbook, which includes student rights and responsibilities, as well as the Student Code of Conduct, is maintained by the Dean of Campus Life.

Student Rights (2016-18) (12.3)  Student rights and responsibilities are detailed in the Student Handbook, maintained by the Dean of Campus Life.

Substantive Change Policy (Mar 2018) (14.2)  This policy explains how we review and report to our SACSCOC accreditors any significant changes in UIW or our programs. 

Transfer Credit (2018)(10.8)  Policies for accepting academic credit from other institutions, exams, or experiences is published on the Registrar's web page, in the Undergraduate Bulletin, and in the Graduate Bulletin.
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U
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V-Z
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SACSCOC-Required Policies

4.2b, 4.2d, 4.2e, 4.2g

Board/administration distinction, Board conflict of interest, Board dismissal, Board self-evaluation — Policies for these four standards are addressed in UIW Amended By-Laws (Jun 2016), maintained by the UIW General Counsel, Cindy Escamilla, who can be contacted at cyescami@uiwtx.edu.
5.5 Personnel appointment – All policies for UIW employee appointment, rights, and responsibilities can be found in the Employee Handbook available publicly on the Human Resources web site.
6.3 Faculty appointment and evaluation -- Policies specific to faculty appointment are maintained in the Faculty Handbook, available publicly on the provost’s web site.
6.4 Academic freedom — These policies are published in Chapter 4 of the Faculty Handbook, available publicly on the provost’s web site.
10.1 Academic policies -- Academic policies related to student work are published on the Registrar's web page, in the Undergraduate Bulletin, and in the Graduate Bulletin.  Additional policies related to faculty work are also published in the Faculty Handbook, available publicly on the provost’s web site.
10.4  Academic governance — The Faculty Handbook details the shared responsibilities of faculty in UIW governance; it is available publicly on the provost’s web site.
10.5 Admissions policies -- Policies and processes for admission to UIW are available on the web resources for the Office of Admissions.  Admissions standards are also published in the Undergraduate Bulletin and in the Graduate Bulletin.
10.6 Distance Learning (privacy) – The privacy policy for on-line student learning is on the web resources for UIW's Extended Academic Programs (EAP).  UIW does not charge fees to verify student identity. Therefore, no notice needs to be provided to students at the time of course registration.
10.7 Credit hours -- The UIW policy defining a credit hour is published in the Faculty Handbook, available publicly on the provost’s web site.
10.8 Acceptance of academic credit (transfer, credit by exam, experiential credit) -- Policies for accepting academic credit from other institutions, exams, or experiences is published on the Registrar's web page, in the Undergraduate Bulletin, and in the Graduate Bulletin.
12.3 Student rights and responsibilities are detailed in the Student Handbook, maintained by the Dean of Campus Life.
12.4 The Student Complaint Policy, including specific steps to address course work concerns, is an important section of the Student Handbook as well as the Faculty Handbook.
14.2 Substantive change – This policy explains how we review and report to our SACSCOC regional accreditors any significant changes in UIW or our programs. UIW Policy for Substantive Changes (Update 5 March 2018)

 

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(page under review and update, Mar 2018)