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Meningitis Info

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Submitting Proof of Meningitis Vaccination to UIW:


Change to Meningitis  vaccine law:

Effective October 1, 2013 a change to Texas State law (SB 62) mandates that all entering students under the age  of 22 provide a certificate signed by a health care provider or an official immunization record verifying that a student has been vaccinated  against bacterial meningitis, or has received a booster during the five years preceding  admission to the University.

An entering  student includes:

  • A new student, including transfer students. A student previously enrolled in any institution of higher education following a break of at least one fall or spring semester

The vaccine must be received prior to the 10th day before the first day of the semester. The vaccine is available  through UIW Student Health Services for $145.00.  It is also available through your local health department, your Primary Care Physician, HEB, Walgreens, and many other convenient care centers. Pricing will vary.


A student, or a parent, or a guardian of a student, is not required to submit evidence of receiving the vaccination against bacterial meningitis if the student, or parent, or guardian of a student submits to the institution:

  • An affidavit or a certificate signed  by a physician who is duly licensed to practice medicine in the United States, in which it is stated that, in the physician’s opinion, the vaccination would be injurious to the health and well-being of the student; or
  • An affidavit signed by the student stating that the student declines the vaccination for bacterial meningitis for reasons of conscience, including religious belief.  A conscientious exemption form from the Texas Department of State  Health Services must be used.
  • This law does not apply to students enrolled in on-line only courses or other distance education courses

The exemption application is now available online at:

If you will  be living in the residence hall, this requirement is already in effect,  documentation must be provided a minimum of 10 days prior to move-in. If you are a commuter student, you must comply with this law in order to register for the Fall 2014 semester.

We suggest viewing a 25 minute information video.   The video is available at:  initiative/ 

You will find information on:

  • Symptoms and consequence of the disease
  • How the disease is transmitted
  • Available treatments for the disease
  • Availability, effectiveness, and possible risks/side effects of the vaccine and treatment for the disease
  • Sources of additional information regarding the disease

Please feel  free to contact us with any additional concerns or questions.  You can reach Health Services at 210-829-6017

The Student will not be able to register for class until  this requirement has been completed. The vaccine must be administered within  the past five years and at least 10 days before the first day of  classes.


UIW has contracted with Magnus Health to manage your student health records. You need to submit proof of your Meningitis vaccine to your Magnus Health account for UIW. You will receive an email that contains a username and password for your account. The email will contain brief  instructions that explain how you should access the account. If you do not  receive this email or if you have further questions, please contact the Magnus Health Help Desk at 877-461-6831.  We  suggest checking your spam mail as the initial email will come from Magnus rather than UIW.

Magnus  Health has partnered with MinuteClinic, the medical clinic inside CVS/pharmacy, to submit your proof of immunization directly to your school. Simply bring your  Magnus Health coversheet to a nearby MinuteClinic and:


MinuteClinic  will administer the vaccine

MinuteClinic  will fax your information directly to Magnus Health

Magnus  Health will review and notify your school with the updated record

Find your local MinuteClinic by clicking here:

Please keep in  mind that your account is UIW specific and cannot be used to fulfill this requirement at another institution.


Getting started:

The following instructions will guide you through creating  your account, deciding which document you need to submit, how each document should  be submitted, and asking questions.


Information on submitting  records to Magnus can be found here:


Information on what documentation should be submitted can be found here:


For  Assistance:


How will I know if this applies to me?

If any of the following applies to you, you are NOT required to submit proof of the  Meningitis vaccine:

  • If you are taking online only courses.
  • If you are only taking classes at a distance education site.
  • If you are over the age of 22.


Does this requirement apply to me if I take classes online or at a distance education site?

  • If you are only taking classes online, you do not fall under this requirement.
  • If you are taking classes online and on campus, you must complete the requirement.
  • If you are only taking classes at a distance education site, you do not fall under this requirement.
  • If you are taking classes at a distance education site and on campus, you must complete the  requirement.


How do I submit proof of  vaccination or exemption for the meningitis vaccine?

When you log into your Magnus  Health account, you will be given instructions on how to submit the required documentation via a 60-second, introductory video. The video provides a comprehensive overview of how to submit your documentation by uploading it  directly to your account. If you are unable to upload, you can alternatively  fax or mail the document to Magnus Health. If you need any additional  assistance, please contact Magnus Health’s customer service.


To  learn more about your options, visit the Magnus Health Help Desk


Who should I contact if I  have questions regarding my Magnus Health account?

Magnus Health’s customer service team is available to answer  any questions that you might have. You may email them directly at

or start a live chat, or call (877) 461-6831.


What happens if I don’t submit proper forms or proof of being vaccinated?

A hold will remain  on your student record and you will not be able to register for classes until  proper medical documentation is received.


What are my options if I wish to decline the vaccination?

You must obtain a waiver, signed by a physician who is duly registered and licensed to practice medicine  in the United States, stating that, in the physician's opinion, the required  vaccination for bacterial meningitis would be injurious to your health and  well-being.


You must sign and submit a notarized affidavit stating that you decline the required vaccination for bacterial meningitis for reasons of conscience, including a  religious belief.

You will receive  instructions on how to request affidavit forms from the Texas Department of  State Health Services once you’ve created your Magnus Health account.


To learn more about your options visit the Magnus Health Help Desk


To which school office or  department should I submit my forms?

You will  not submit any forms to any department at your school. Once  you’ve created your Magnus Health account, you will submit all documents  through your SMR (Student Medical Record) by uploading, faxing, or mailing them  directly to Magnus Health. Detailed instructions on how to submit the required  documentation are available via a 60-second, introductory video that plays when  you log into your account. If you need any additional assistance, please  contact Magnus Health’s customer service.


Where can I get the  bacterial meningitis vaccine?

If you have not been vaccinated for bacterial meningitis within the past 5 years, you can obtain the vaccine from:

  • your healthcare provider
  • a local health clinic
  • a pharmacy
  • UIW’s Student Health Center

The vaccine must be administered at least 10 days prior to the first day of classes.

What if I don’t know or remember if I have been vaccinated?

Please contact your local health care provider for a medical  opinion.


What constitutes a bacterial meningitis vaccination?

The vaccines recommended by the Centers for Disease Control and Prevention – MCV4  and MPSV4 – offer protection for Meningitis groups A, C, Y and W-135.  Currently, MCV4 and MPSV4 are the only vaccines that are accepted. Please visit the CDC website for additional information.