2007-2008 Tuition and Fees
ADCaP tuition is $320.00 per credit hour.
| Number of Credits | Total Tuition | |
| One course per term | 3 credit course | $960.00 |
| Two courses per term | 6 credit course | $1920.00 |
Tuition Discounts
Tuition discounts are available for part-time/full-time undergraduate or graduate students who qualify for such discounts as the Brainpower 60+, Active Duty Military and their dependents, Civilian Department of Defense Employees (no dependents), Retired Military (no dependents), UIW/SAHS/IWHS Employees and their dependents, and University Preparatory Program.
Brainpower 60+ discounts apply to any student who is sixty (60) years of age or older. The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student.
Military & Civilian Department of Defense discounts apply to any student enrolled with the Main Campus or Extended Academic Programs. Those students eligible are Active Duty Military with or without a Tuition Assistance Form and their dependents, Civilian Department of Defense Employees (no dependents). The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Refer to the University Payment Policy located under the Tuition and Financial Regulations.
It is the responsibility of the student to present their valid identification or current military identification along with any Tuition Assistance Forms to the Business Office within 25 days after the first day of the semester.
Tuition discounts are available for any individual who is employed at the University of the Incarnate Word, Incarnate Word High School or St. Anthony Catholic High School on a regular, full-time employment agreement (for at least 75% of the time) as faculty, administrator, or staff. They may receive tuition remission for themselves for undergraduate and/or graduate classes taken at UIW per the guidelines listed in the UIW/IWHS/SACHS Administrator/Staff Guidelines. Employee tuition waiver forms are available through the Human Resources Office. According to the Administrative/Staff Guidelines, the deadline for submission of Employee Tuition Wavier forms is 14 calendar days after the last day to add a course for the term. For further information, please contact the Human Resources Office at 210-829-6019. The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Refer to the University Payment Policy located under the Tuition and Financial Regulations.
University Preparatory Program discounts apply to Junior and Senior Incarnate Word High School (IWHS) and St. Anthony Catholic High School (SACHS) students. The direct cost to all participants in the High School/University Program varies according to the number of hours for which the student is enrolled at the University of the Incarnate Word. Students selected for this program from IWHS/SACHS will receive an Academic Scholarship resulting in a percentage reduction in University tuition. In addition, they will receive a percentage discount on their high school tuition for each three (3) hour course they take at the University each semester. Students will receive a combined billing statement for their High School and University tuition. The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. For further information, please contact the respective High School Business Office (IWHS 210-829-3115 or SACHS 210-832-5639). Refer to the University Payment Policy located under the Tuition and Financial Regulations.
It is the responsibility of the student to apply for tuition discounts. It is the student and his/her family who must apply using the appropriate application form(s) and provide all necessary information to complete each application (i.e., valid identification(s), tuition assistance form(s)) to receive consideration for these discounts. All discounts will be evaluated and assessed to the student account after the last day to add and drop a course for the respective term or within stated deadline outlined in the published Course Schedule. In order to continue receiving the discount, the student is responsible for submitting a new application and required information to complete the application each session (fall, spring, summer). Prospective students may call the Business Office (210) 829-6043 if they need appropriate forms or for more information.
*Any student pursuing a doctorate (PhD) is not eligible for these discounts, regardless if enrolled in a graduate level course.
Your student financial aid award may be adjusted without notice due to receiving such discount(s).
Payment Options (For more information refer to our UIW Undergraduate Bulletin or UIW Graduate Bulletin): In addition to Financial Assistance and Work-Study programs, the University accepts cash, checks, and credit cards for payment of tuition and fees.
Cash, *check and credit card payments for the payment of tuition and fees are accepted at the Business Office, Monday through Thursday 8 a.m. to 6 p.m. and Friday 8 a.m. to 5 p.m. Payments sent via mail should be forwarded to: UIW Business Office, 4301 Broadway CPO# 291, San Antonio, TX 78209. All checks must include the student's name, account number, and specific term to insure proper credit to account.
*Drop box located next to Rm. 190 in the Administration Building
The following credit cards are accepted: MasterCard, Visa, American Express and Discover. Credit card payment are accepted over the telephone (210) 829-6043 (choose option #5 on our telephone menu).
Secured Web payments for tuition and fees are accepted with your UIW PIN number. If you have already been issued a PIN # you may use this same number to gain access to this screen. For thosse students with no PIN #, contact the Registrar's Office at (210) 829-6006. Log on to: https://cygnus.uiwtx.edu:6091/
The University offers students a Tuition Payment Plan. The student can divide their payment into installments. It is the responsibility of the student to enroll in a payment plan each semester. Failure to remit these payments may result in withholding of credits, transcripts, diplomas, and a late payment fee each month for not submitting tuition payments as agreed. However, this will not exempt students from liability for those charges. Enrollment into this plan may include an application fee.
To enroll in the deferred payment plan or if you need additional information, please come by the Business Office or call (210) 829-6043.
Auditing Courses
*Auditing courses are available to non-student, part-time or full-time students. Auditors that are non-students or are enrolled in a part-time status pay 50% of regular tuition for lecture courses and any associated course fees; however, full tuition is charged for limited enrollment, private instruction and studio courses.
Full-time students may audit one lecture course (3-4 hours) per session (fall, spring, summer). Any course fees associated with this enrollment will be the responsibility of the student.
Students are allowed to combine their total number of hours within a respective session to determine their full-time status. Undergraduates on the Main Campus are consider full-time with 12 + enrolled hours and a Graduate student on the Main Campus is considered a full-time status at 9 + hours. If a full-time student falls under banded tuition and the audit class does not exceed a total of 18 hours, no discount will be granted.
*Students enrolled in our Adcap program will be allowed to audit courses within that program. Audit discounts are not applicable to Virtual University courses.
The deadline for changing enrollment in a course from graded to audit status is printed in the respective Academic Calendar located in the University course schedule.
Payment Policy (For more information refer to our UIW Undergraduate Bulletin or UIW Graduate Bulletin):
- Registration for an academic term is not complete until full payment for the current and/or prior terms has been made, or until a student has entered into a payment plan with the University (see above for enrollment information). Payment arrangements must be finalized by the eighth calendar day from the first class day of the semester. Students will have their registration cancelled at that time if payment arrangements have not been completed.
- All international students are required to pay the full semester's tuition and fees upon registering each semester. International students will not be allowed to enroll in a payment plan.
- ALL FEES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
- Students who have not met their total financial obligations to the University may not be permitted to enroll for a subsequent academic term and current registration is subject to cancellation.
- Withdrawal without proper notice entails failure in all courses for the semester and the student is held liable for the full payment of tuition, fees, and other charges.
- Students must pay their financial obligation in full to the University to have diplomas and transcripts released. In addition, if payment is not paid in full, students may be prohibited from participating in the graduation ceremony.
- The student agrees to assume liability for any debt incurred during his/her attendance at the University. In the event of a delinquency or default, the student will pay all reasonable costs of collection including but not limited to attorney fees and necessary court costs.
Account Statements and Disputes
The University will send each student a statement of the student account on a monthly basis. The statement will serve as a full accounting of the student account activity for the period. Each student must review the statement promptly and notify the Business Office immediately at the telephone number or address provided on the statement of any errors or omissions in the statement. If any student does not receive a statement when it is due, the student should notify the Business Office promptly. Students are responsible to provide the University with the most current address and telephone number.
Any student must report any disputed items to the Business Office within 60 days after the disputed items appear on the student's statement. If the student fails to report a disputed item, he/she may not claim any liability on the part of the University in connection with the University's handling of the item(s) in dispute. Before the University will consider making a refund or credit to the student's account because of a claimed discrepancy, the student must give the University a written statement containing any reasonable information the University may require (i.e., name, social security number, term, and discrepancy).
Returned Items/Insufficient Funds
When the bank, for whatever reason, returns a check, a nonrefundable returned check service charge is assessed. The student is given ten days from the date of the notice to make full payment by cash, money order, or cashier's check. Once the student has returned checks, the University reserves the right not to accept any personal checks from the student for future payments. Returned checks not paid will be submitted for collections.
Credits/Refunds
Refunds will be determined after the 100% drop date has ended, after funds are disbursed to your account, or 14 days after the first day of class for the current semester, whichever is later. Please see the Withdrawal/Refund Tables located in Course Schedule for more information. All refunds are mailed to the primary residence address.
Insurance
All full-time Domestic students and all International Students are required to participate in the student accident and sickness insurance plan, unless proof of existing personal domestic coverage is presented and a waiver is signed and presented to the Business Office. This plan protects students 24 hours a day, whether at home, school, or while traveling. The insurance plan is also available for dependents. This coverage is in effect during the interim vacation periods. Participation in intercollegiate athletics is not covered. Brochures that describe student health insurance cost and coverage details are available from the Office of Health Services, Business Office or by logging on to: http://www.heritage-ins.com/.
Insurance must be waived on or before the stated waiver deadline published in the respective course schedule.
Note: Insurance is automatically assessed against the student's account. The charges will not be removed unless a waiver and proof of insurance are provided to the Business Office within the stated waiver deadline.
Students currently enrolled in any University term(s) can purchase UIW students insurance for themselves and/or their *dependents at anytime from the Business Office during the academic school year. If charges do not appear on your student statement it reflects no insurance premium has been submitted on your behalf.
*Individual student insurance must be purchased prior to availability for dependent coverage.
WITHDRAWALS AND REFUNDS
A student's withdrawal from The University will be considered as occurring the day he or she turns in the withdrawal form to the Dean of Academic Progress. The student may obtain the withdrawal form from the Registrar's Office or Dean of Academic Progress. The student must obtain a signature from the Dean of Academic Progress before the student's withdrawal will be considered official. Notice to an instructor or other office does not cancel registration or a student contract with the Business Office.
WITHDRAWALS WITHOUT PROPER NOTICE MAY RESULT IN FAILURE IN ALL COURSES FOR THE SEMESTER and THE STUDENT WILL BE RESPONSIBLE FOR FULL PAYMENT OF ALL TUITION, FEES, and OTHER CHARGES.
Depending upon the student's financial assistance status, one of the following two categories of refund policies will apply:
Non-Title IV Students:
A student not receiving federal financial aid will be refunded tuition, fees and room and board charges according to the percentages in Table 1.
Title IV Refund Policy
This Title IV return of federal funds policy operates independently of the University of the Incarnate Word institutional refund policy. Because the institution does not provide tuition refunds through 60 percent of an enrollment period, a student who withdraws may owe the University for charges no longer covered by returned federal aid.
The Higher Education Amendments of 1998 included new provisions governing the return of federal financial assistance for financial aid recipients who completely withdraw from school in any semester. The policy governs all Federal loan and grant programs, including Federal Unsubsidized Stafford Loans, Federal Subsidized Stafford Loans, Federal Direct Loans, Federal Perkins Student Loans, PLUS Loans, Federal Pell Grant, Federal SEOG, and other Title IV programs except Federal Work-Study.
In general, the law assumes that the student must "earn" federal financial aid awards directly in proportion to the number of days of the term attended. In other words, a student earns financial assistance as they attend class. If a student completely withdraws from all classes during a term, the University must calculate the portion of the total scheduled financial assistance earned. If the student received (or the University received on behalf of the student) more assistance than earned, the unearned excess funds must be returned to the federal programs.
The portion of federal loans and grants the student was entitled to earn is calculated on a percentage basis by comparing the total number of calendar days in the semester to the number of days completed before total withdrawal (this period does not include any scheduled breaks of 5 or more calendar days). The calculation for unearned aid is not required for students attending classes past the 60% period of the semester.
The total withdrawal date for calculating the Return of Title IV financial assistance will be determined by the University as the date the student officially withdraws per the institutional procedures.
Unearned federal financial assistance must be returned to program funds up to the amount of assistance that the student has received from the program in the priority order established by regulation: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Federal Perkins Student Loan, PLUS Loan for Graduate Students, Parent PLUS Loan, Federal Pell Grant, Federal SEOG, and other Title IV programs. The University takes the responsibility on behalf of the student to return unearned federal financial aid assistance funds that were applied directly to institutional charges.
The University will reinstate institutional charges no longer covered by financial assistance and the student becomes immediately responsible for the entire outstanding balance on the tuition account.
For questions about financial aid contact the Office of Financial Assistance at 210-829-6008.
Appeals to Refund Policy
For exceptions to this withdrawal and refund policy due to medical or other extenuating circumstances contact your ADCaP Advisor.
